1. Online Testing in Mississippi for Spring 2014 SATP2 and MST2 March 6, 2014 Webinar Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.1

2. Agenda and Overview Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.2 9:30 – 10:00 AMTechnology Coordinator Tasks (High Level Overview) 10:00 – 10:05 AMSpring Dates for SATP2 and MST2/Overview of Resources 10:05 – 10:15 AMUsing the PearsonAccess Training Site 10:15 – 10:30 AMSteps in the Validation/Registration Process 10:30 – 10:40 AMAccommodations Guidelines 10:40 – 11:00 AMTesting Day tasks 11:00 – 11:10 AMPolicy Review (Scratch Paper, Student Authorization Tickets, Invalidations) 11:10 – 11:30 AMQuestions and Answers

3. Online Testing Components Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. PearsonAccess (Administrative Website) http://www.pearsonaccess.com/ms/ Used by District Test Coordinators, School Test Coordinators, and Test Administrators – Manage Student Data – Create, Modify, Monitor Online Test Sessions – Manage User Accounts & Security TestNav (Online Component of PearsonAccess) TestNav 7.5 Used for SATP2 and MST2 Used by Students to take computer based test Browser-based application Proctor Caching Accelerates the delivery of test content Reduces the amount of bandwidth required for online testing System Check Assists technology personnel with site readiness 3

4. PearsonAccess Administrative website used for managing student data and creating/managing online test sessions. http://www.pearsonaccess.com/ms/http://www.pearsonaccess.com/ms/ Two separate access points: Operational (Home Tab) Training Center Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.4

5. Online Testing Overview Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.5

6. TestNav 7.5 TestNav™ 7.5 is a “zero-footprint” browser-based test delivery system that requires no download or installation by our customers. TestNav 7.5 lowers the labor required to implement and maintain the test delivery system. TestNav installs its components when the student launches it to take a test, and removes its components once the test is over. TestNav 7.5 is cross-platform: compatible with Windows and Mac operating systems. Students log in by means of “authorization tickets” that provide one-time access to specific tests. 6 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.6

7. TestNav System Requirements http://www.pearsononlinetesting.com/TN7Requirements Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.7 Access this site to ensure your systems meet the hardware and software requirements for SATP2 and MST2 online testing.

8. TestNav Support Tools and Services 8 TestNav includes a range to complementary tools, functions, and services that help ensure a smooth, consistent, and reliable online testing experience for school IT personnel, test administrators and monitors, and students. System Check tool Proctor Caching software TestNav Early Warning System Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.8

9. System Check Location for TestNav (You do not need to log into PearsonAccess) 9 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.9

10. System Check for TestNav System Check helps district and school technology personnel better assess the overall “readiness” of their local network for online testing. 10 Measures network user capacity – Complete prior 1 month for each testing network Checks 3rd party software and screen resolution – Complete on all testing machines at least 1 month prior to testing Calculates testing volume Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.10

11. TestNav Proctor Caching Proctor caching is Pearson-supplied software that is used in conjunction with TestNav to reduce bandwidth requirements for school or district networks and accelerate the delivery of test content. Proctor Caching enhances the performance of existing technology in schools. No additional hardware is required. Districts are required to utilize Proctor Caching. Districts who fail to proctor cache will place their schools and students at risk of technology failure during the test administration. This may impact schools ability to complete testing within the district’s approved time schedule. 11 Test content is served from a local computer instead of traveling from Pearson over the Internet. Proctor Caching enables smooth delivery of large numbers of student tests — even in a low- bandwidth network environment. Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.11

12. Benefit of Proctor Caching When properly used, caching or proxy solutions can reduce the load of data traffic that online assessments place on the network capacity When testing begins, multiple streams of identical, redundant data can clog up and overwhelm the system or school network Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.12

13. Early Warning System TestNav is designed to tolerate interruptions in Internet service and to safeguard against lost or inaccurate student response data. The Early Warning System (EWS) is integrated functionality that gives TestNav a high degree of fault tolerance and provides additional fail-safes in the event of unexpected network disruptions during online testing. 13 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.13

14. Best Practices and Recommendations Performance: Use Proctor Caching for best network performance. Use System Check extensively to test Proctor Caching and network environment before live testing. Use System Check to test wireless network capacity if using wireless clients. Testing Computers: Use System Check to validate that testing machines meet minimum requirements. Freeze browser, Adobe Flash Player, & Java environment if possible. Energy Saving features can interrupt testing, so the recommendation is to set those to not trigger during the length of the test. 14 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.14

15. Best Practices and Recommendations Testing Computers: -Prevent applications that launch automatically Any applications that may automatically launch on a computer should be configured not to launch during testing sessions. Common applications that may launch automatically include: – Anti-virus software performing automatic updates – Power management software on laptops warning of low batteries – Screen Savers – Email with Auto message notification 15 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.15

16. Best Practices and Recommendations For wireless testing: Wireless access points – more is better Limit the number of computers per wireless access point Distance – closer is better Limit obstructions Use the System Check Utility to verify that you have the appropriate amount of bandwidth for online testing Try a small number first for proof of concept Do not roll out a few hundred on the first attempt (baby steps) 16 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.16

17. Site Readiness Checklist 1. Identify Technology Coordinators 2. Configure firewall, content filter, proxy server and spam filter 3. Identify the testing rooms and the number of workstations to be used for testing 4. Identify the Proctor Caching machine(s) and install Proctor Caching 5. Complete the System Check tests to verify testing workstation readiness and the number of concurrent testers supported using Proctor Caching 6. Update testing workstations to comply with TestNav hardware/software requirements 7. Enter TestNav configuration(s) in PearsonAccess site 17 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.17

18. Spring 2014 –Key Dates for Online Testing Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.18 March 3-14, 2014: SATP2 Online Validation Window and Proctor Caching March 17-28, 2014: SATP2 Testing Window (see OSA Statewide Testing Calendar) April 7-25, 2014: MST2 Online Validation Window and Proctor Caching (Note: this is when you will see actual students listed in PearsonAccess) April 28-May 9, 2014: MST2 Testing Window (see OSA Statewide Testing Calendar)

19. Spring 2014 – Important Resources-Update Screenshot Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.19 The MS PearsonAccess User Guide and other online trainings are available now through http://www.pearsonaccess.com/ms You do not need a password to enter the Support tab in PearsonAccess. Please get familiar with this guide and use it frequently!

20. Spring 2014 – Key Resources Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.20 In addition to reading the MS PearsonAccess User Guide, please review the training videos under the Training link on the Support tab in PearsonAccess. It is extremely important that all DTCs, School Test Coordinators (STCs), and Test Administrators (TAs) start getting familiar with PearsonAccess and TestNav.

21. PearsonAccess Practice: Training Center Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.21 Utilize the PearsonAccess Training Center. This site provides an opportunity to practice PearsonAccess tasks. The Training Center requires username and password setup. The account must be set up by the DTC. The Training Center is located at www.pearsonaccess.com/ms under the Training Center tab. Note: the Brown Color on this page!

22. PearsonAccess Practice: Training Center Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.22 Create Sample Students Because the Training Center contains no “live” student data, you will need to create sample students before you can practice using the Training Center. To Create Sample Students 1. Click Create Students on the Home tab to go to the Create Sample Students screen. 2. Enter the required fields, and then click Create Students. Note: Sample students can only be created at the school level.

23. PearsonAccess Practice: Training Center Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.23 Select the Organization (school name); It probably won’t be an elementary school. Fill in all required information with “mock” data – see below.

24. Select Yes – Create Students. The new group (XYZ) is now created with four students. Note: All four students’ names are “New Student”. You can change the name by going into the Student Data tab and Manage Student Data to edit the names, if needed. PearsonAccess Practice: Training Center Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.24

25. PearsonAccess: Online Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.25 How do I validate (register ) students for online testing? 1.Confirm student list 2.Confirm the students are in a Group 3.Confirm the students have a test assigned 4.Create test sessions and add students to the sessions 5.Proctor Cache

26. PearsonAccess: Online Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.26 Step 1: Confirm student list -Go to Test Management > Register Students -On the Register Students tab, verify the students who need to test Online are listed and the student data is correct. -Register any unregistered students. If a student is not found under the Registered or Unregistered list they will need to be added. Example: SATP2 Rapid Reporting for Seniors. Note: If this is a former student without a Student Identification Number, MSIS #, please contact the Pearson Coordinator. -Go to Student Data > Manage Student Data to add your new student if you need to add students. Do this during the validation window.

27. PearsonAccess: Online Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.27 Step 2: Confirm the students are in a Group -Select the Registered Students option button. -Search for the student. -Click the name of the student. -Click the Assigned Groups tab.

28. PearsonAccess: Online Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.28 Step 3: Confirm the students have a test assigned -Click the Assigned Tests tab. -Click Add Test. -Click the name of the test that you want to assign. -Select and enter the appropriate values. -Click Save after completing your selections.

29. PearsonAccess: Online Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.29 Step 4: Create test sessions and add students to the sessions -Go to Test Management > Manage Test Sessions. -Click New Session. -Enter the session details. -Click Save after entering all session details to save the new session. -Add students to the test session either by group or by individual student. -Select the groups or students, and then click Add to Session button to add the selected groups or students. Note: If there are students, former or current, who are registered for the online test and they are not testing, they should not be included in a Test Session. These students can remain as Registered and no further action will be needed.

30. PearsonAccess: Online Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.30 Step 5: Proctor Cache -Go to Test Management > Manage Test Sessions. -Click a session. -Click Proctor Caching. The Proctor Caching button will be disabled and you will not be able to cache the test content for the test session if you do not have access to proctor caching, or if the ability to proctor cache is not within the defined functionality date. -Review the Proctor Caching information, and then click Next. -The Proctor Caching Diagnostics screen opens in a new window. Refer to the Proctor Caching 7 User’s Guide for further details of Proctor Caching.

31. Accommodations Guidelines Important information for assigning test sessions for students requiring accommodations. Students who will be assigned an accommodation online session include students who will take a test using a paper copy (Braille, Large Print, and IEP or 504 Plans needs) and students who require Read-Aloud accommodations. If the students require read-aloud accommodations, the administrator will use the paper copy of the test to read to the students. Note: Read-Aloud Accommodations- The Test Administrator must use a paper copy of the test in order to provide this accommodation for MST2 and SATP2 testers who will use TestNav version 7.5. This is different from PARCC using TestNav version 8.0. Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.31

32. Accommodations Guidelines All students in the computer lab during the Read-aloud session must have the same Read- aloud accommodation on their IEP. To match the paper form to the online form, the students must be placed in the “Accommodation” Default Form Group Type when they are assigned a test session in PearsonAccess. See MS PA User Guide for more details. Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.32

33. Accommodations Guidelines: Steps to assigning codes (during validation window) 1. After logging into PearsonAccess, select the appropriate Test Administration name. (Click Change to the right of the Test Administration name if you need to change the administration after logging into the system. 2. Go to Test Management > Register Students 3. Find the student that needs to have an accommodation code added. Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.33

34. Accommodations Guidelines: Steps to assigning codes 4. Select Assigned Test tab and click on the test name. 5. Select Edit button. 6. Enter the appropriate accommodation code(s) and Save. Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.34

35. Online Testing: English II Seal Codes (SATP2 New Framework ONLY) Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.35 Information in the PearsonAccess User Guide and the SATP2 Online Test Administrator’s Manual Seal codes are generated under the Authorization button. Click on Seal Codes from the drop down menu.

36. Online Testing: Printing Authorization Tickets (Day before testing or day of testing) Each student will need a Student Authorization Ticket to log into the test session. Click on Authorizations > Student Authorizations to create a PDF document that has each student’s testing credentials. Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.36 The ticket will contain the student name, session name, test URL, Login ID, and a Unique Test Code that students will use to access the test. The tickets are secure documents that will be collected at the end of the testing session each day and destroyed. Step-by-step instructions can be found in the MS PearsonAccess User Guide.

37. Online Testing: Authorization Ticket Sample Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.37

38. Day(s) of Online Testing: Starting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.38 A session must be manually started before students in the session can log in and begin taking a test online. Go to Test Management > Manage Test Sessions and click a session name. Click the Start button. Make sure the TA or the STC has access to start and stop a test session. Step-by-step instructions can be found in the MS PearsonAccess User Guide.

39. Day(s) of Online Testing: Monitoring the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.39 After testing begins, you can monitor the status of each student in the session. It is a good idea to keep track of each student’s testing status. Go to Test Management > Manage Test Sessions > View by: Test Sessions. Click the session you would like to monitor. Refresh button next to Status can be helpful to monitor session. After 14 minutes of inactivity on PearsonAccess, the system will time out.

40. Day(s) of Online Testing: Resuming the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.40 If a student exits TestNav (unintentionally or intentionally) before completing a test, then the STC or TA must resume the student’s same test for the student to continue testing. -Go to Test Management > Manage Test Sessions > and click the name of session to see Session Details. -From the session details screen, click the checkbox next to the name for the student. You cannot resume a student who has a Ready, Submitted, or Marked Complete status. -Click Resume Test. More details on Resuming a Test can be found in section 10.0 Test Management in the Mississippi PearsonAccess User Guide.

41. Day(s) of Online Testing: Pausing and Exiting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.41 When the student is in the online test and clicks the Exit button at the top right corner of the screen, the box below will appear with three options.

42. Day(s) of Online Testing: Pausing and Exiting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.42 If the Exit button was clicked by mistake, the student can click the X Return to Test or the first option “I want to return to the test.” A green button will appear (Return to Test). The student should click the green button to return to the test.

43. Day(s) of Online Testing: Pausing and Exiting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.43 The second option, “I want to exit this test and finish later” allows the student to PAUSE and exit the test. The student will be able to return to the test at a later time. This option can be used if the student needs to go to the restroom, has Accommodation 25, or has any other emergency. When the student clicks the green Finish Later button, the test is paused. The student will then click on Close TestNav to close the test. The student will be allowed to resume the test where he/she left off after the TA clicks the Resume Test beside the student’s name in the Session Details screen.

44. Day(s) of Online Testing: Pausing and Exiting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.44 The third option, “I am finished with this test and I want to submit my final answers” should ONLY be selected when the student is ready to submit a test for scoring. When the student clicks the green Final Submit button, the test closes, and the student will NOT be able to return to the test.

45. Day(s) of Online Testing: Marking the Test Complete Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.45 You can mark a single student’s test complete, or you can mark multiple students’ test complete. STCs or TAs would mark a student complete if (1) a student completes the test and accidentally exits a test instead of clicking Submit; or (2) a possible invalidation situation occurs with a student (illness, electronic violation, possible cheating, etc.) Before marking a student’s test complete, ensure that you understand the reason the student exited the test without submitting it. If the student needs to be invalidated, the DTC must gain permission from the OSA by using the Invalidation Survey Tool.

46. Day(s) of Online Testing: Remove and Move Students After Sessions Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.46 A student should not be marked “complete” if the student was absent and is still in Ready status. The student should be MOVED to another session. Click in the box next to the student name and then click the Move button to select the session. A student should not be marked “complete” if the student was absent, still in Ready status, and NEVER tested. The student should be REMOVED from the session. Click on the student name and click the Remove button.

47. Online Testing: Stopping a Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.47 After all students have completed the test and submitted their responses, you should manually stop the session. Test sessions must be stopped for tests to be scored. See section 10.3.10 in the MS PearsonAccess User Guide.

48. Online Testing: Early Warning System Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.48 Certain circumstances, such as loss of an Internet connection, trigger the “Early Warning System” (EWS) on the interface that students see during testing. The EWS alerts students to possible problems with the transmission of their test data and allows the test administrator to take action to ensure student responses are captured. Work with the Technology Coordinator assigned to assist your school on the day of testing. For more details on the EWS and screenshots of possible scenarios, view the Online Test Administrator Quick Reference Guide located on the Support tab > User Documentation link on PearsonAccess.

49. After Online Testing: Steps for DTC/STC Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.49 After testing, the DTC should make sure the STCs have completed the following tasks: a.collected, accounted for, and securely disposed of the Student Authorization Tickets; b.destroyed all scratch paper according to the District/School Security Plan; c.reported any testing incidents and provided all student invalidations needed; d.filed copies of security documents (seating charts, testing schedules, etc.,) for each testing session; e.accounted for all secure Test Booklets received; and f.packaged secure Test Booklets, used and unused, and all manuals according to packing instructions

50. After Online Testing: Invalidations Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.50  DTCs must submit invalidation request via a survey to the Office of Student Assessment.  If the invalidation is not approved, the student’s test will be scored and reported.  If the student was not able to complete the test, the Test Administrator must click on the check box next to the student’s name within the session and select “Mark Test Complete”. You will not have the option to select an invalidation reason (Did Not Finish, Student Refused to Take Test, Unfair Advantage, or Invalid Test). You will indicate the invalidation reason in the MDE Invalidation Survey Request Form.

51. After Online Testing: Scratch Paper and Student Authorization Tickets Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.51 All online (and paper) testers are allowed to have scratch paper.  The online (and paper) test takers are allowed only one sheet of scratch paper at a time. If an additional sheet is requested, the previously distributed sheet MUST be retrieved prior to issuing the test taker another sheet.  As scratch paper is retrieved in the test sessions, it must be kept secure until all testing materials are retrieved and returned.  No scratch paper for MST2 and SATP2 should be returned to Pearson.  The DTC must retrieve the Certificate of Shredding Form from SharePoint. The form can be completed online and then submitted to the Office of Student Assessment via upload to your district folders in SharePoint. ALL Scratch Paper and Student Authorization Tickets should be securely destroyed as indicated on the Certificate of Shredding Form.

52. Questions? PearsonAccess Support Center 1-888-705-9412 Monday through Friday 6:00 a.m. – 7:30 p.m., Central Time Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.52

53. Thank you for attending this session. Have a great day! Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.53