1. FS R-6/BLM-OR/WA Buying Teams Buying Teams/Ad-Hoc Buying Teams Some Agency Differences Purchases of Medications AD Travel Fire Retardant orders (for aerial delivery) Transition from Local to BUYT

2. Buying Team Five to Seven (or more) members – Leader, Deputy Leader, Members – Mostly commercial purchases (purchase card) Sometimes convenience checks – Agreements Land Use Meals Agreements generally paid through ASC/NOC

3. NW Ad-Hoc Buying Teams In PL 4 and 5, Regional Teams – One seasoned BUYM and local micropurchasers – Often in remote locations – Managed by BUYL or Regional Coordinator Able to support more incidents when Coordination Center is short on resources

4. Buying Teams buy… Non-NFES items – Office supplies, lodging, firefighter meals – Tools, materials, buckets and barrels, bear bins – Insect repellent, sunscreen – Water, Ice, Sports Drink – Services Carpenters, laundry, chainsaw repairs NFES items out of stock – DoD EMALL, Ben Meadows, Firefighter Supply

5. BLM Differences BLM prohibition on procurement of ATVs – Effective 3/15/2016 to 9/30/2017 – An ATV is defined as a motorized off-highway vehicle 50 inches or less in width, having a seat – to be straddled by a single operator and steered by handlebars, and that is not factory equipped – with seat belts or ROPS. – Cooperating agencies may use ATVs on BLM incidents if allowed by their agency policy – UTVs may be used if: Has steering wheel, seat belts, is multi-seat or certified single seat (e.g., Polaris Ace), has roll-over protection system (ROPS) as standard equipment

6. BLM Differences Moving towards zero tolerance on getting FPDS on commercial buys over micropurchase – Must get emergency purchase order at time of purchase over micropurchase BLM employees are not to be signing EERAs, meal agreements with Forest Service clauses. Per Brenda, BLM employees not required to take 4 hour Fire Procurement Training – But can take it if we can get into a class

7. EERAs/Agreements Pre-season – Meals – Land Use – Inclusion in ITEAM Payment – ASC/NOC – Commercial Invoice (GPC) – Use of Checks

8. Medication at Personal Expense Examples not authorized for purchase include, but are not limited to: ibuprofen, acetaminophen, aspirin, naproxen sodium, acid reducer, upset stomach reliever, nose drops, eye drops, ear drops, cough drops, allergy medicine, or vitamins. Per Brenda, BLM has same restrictions. Need guidance on orders from Med Tent

9. AD Travel Buying team members may pay for AD’s travel if the single resource casual hire information sheet states the government will pay for travel. (needs to be a documented, bona-fide need) – If “self-sufficient”… BLM 1512 Manual: allows for “Warranted contracting officers who are providing emergency incident purchasing support and purchase meals and lodging for emergency incident crews who do not have travel charge cards.”

10. Fire Retardant Fire Retardant is on Forest Service national contract AG-024B-C-13-9010 Forest Service can order through Intranet BLM process: – Aviation Manager (AM) calls CO with requirement – CO places call to ICL (vendor), makes verbal order – AM follows up with email with Resource Order – ICL sends invoice (used just for quantity/pricing) – CO gets PR into PRISM as delivery order, awards – ICL invoices through IPP

11. Good Practices for Transition Local to BUYT IF possible – BUYL attend IMT meetings with IBA – Encourage regular communications between Supply, Logistics, Finance units Helps with prioritization, flow of information – Try to anticipate needs for land use agreements and other negotiated agreements based on operational cycle

12. 2015 WA/OR BUYT Purchases * With thanks to Gavin Smith $2,703,409.38 total in database (some items likely missed) Excel pivot table – Classify into meaningful categories “Tire Repair” vs. “Repair Tire”

13. A Closer Look * With thanks to Gavin Smith Ambulance/paramedics$25,900.00 Automotive$35,214.37 Camp (supplies, services)$319,476.22 Chainsaw Repairs$33,948.56

14. A closer look Communications$39,671.14 Fuel (rentals, saws, etc.)$78,637.25 Hazmat (grease disposal)$85.00 Health (Med Tent stuff)$98,673.88 Hydration$485,555.43 Ice$111,324.00 * With thanks to Gavin Smith

15. A closer look Laundry$29,937.75 Lodging$43,127.04 LUAs$73,360.80 Maps (Forest)$1,740.60 Meals (firefighter meals)$290,566.96 Newspapers$1,123.45 * With thanks to Gavin Smith

16. A closer look Office$557,490.78 Operations (fireline support)$151,088.85 PIO$8,074.11 Rental Vehicle$7,118.02 Room Rental$9,475.90 Spike Camp (mostly food)$35,514.04 * With thanks to Gavin Smith

17. A closer look Toilets$202,024.20 Transportation$24,278.58 Trash$35,250.82 * With thanks to Gavin Smith

19. “Don’t write so you can be understood. Write so you can’t be misunderstood.” William Howard Taft