1. Texas Education Agency - Charter School Orientation Grants Administration July 2013

2. To become familiar with the Division of Grants Administration:  Division of Grants Administration Roles  Characteristics of Formula and Discretionary Grants  Formula Grants Administered  Discretionary Grants Administered Learning Objective #1 2

3. To gain knowledge of online grants resources:  Grants Administration Listserv  Other Listservs  TEA Grant Opportunities Page  TEA Grants Webpage  TEA Grant Management Resources Webpage Learning Objective #2 3

4. To increase awareness of:  Critical Dates for Major Formula Grants  Other Important Considerations for Formula Grants Learning Objective #3

5. Explore Answers to Frequently Asked Questions Learning Objective #4

6. Learning Objective #1: Division of Grants Administration

7.  A few roles (not inclusive of ALL activities)  Grant eligibility for formula grants  Planning amounts/maximum entitlements/reallocation amounts  Processing of grant applications and amendments prior to final NOGA approval  Significant expansion of enrollment (applies to NCLB and IDEA-B grant funding)  Publication of Requests for Application (RFAs)  Competitive review process Division of Grants Administration Roles 7

8.  Only local educational agencies (including charters) are eligible  Grant awards are determined by a mathematical formula defined in state or federal statute that takes into account the population intended to be served  Grantees must complete grant applications and comply with other grant requirements  Noncompetitive; eligibility based on formula  Almost all formula grants are eGrants Characteristics of Formula Grants (also called Entitlement Grants) 8

9.  Federally funded grants  No Child Left Behind (NCLB) Consolidated Federal Grant  Title I, Part A  Title I, Part D, Subpart 1 (for Windham & TJJD only)  Title I, Part D, Subpart 2 (for LEAs serving Delinquent Facilities)  Title I, Part C  Title II, Part A Formula Grants Administered 9

10.  Federally funded grants, continued  Title III, Part A LEP  Title III, Part A Immigrant  Title I School Improvement Program (SIP)  Title VI, Part B Rural and Low-Income Schools Program  Title I, Part C Carl D Perkins  Special Education: IDEA-B Formula and IDEA-B Preschool Formula Grants Administered (continued) 10

11.  State-funded grants  Student Success Initiative (SSI) Formula Grants Administered (continued) 11

12.  State-funded discretionary grants are funded through legislation that permits the commissioner of education to make certain decisions about how the funds will be awarded.  Federally funded discretionary grants are funded through legislation passed by the US Congress.  Often funded to address social issues, such as dropout prevention or to increase literacy rates.  May be competitive or noncompetitive  Most discretionary grants are paper Characteristics of Discretionary Grants 12

13.  Public Charter School Start-Up Grants  Charter School Technical Assistance Network  21 st Century Community Learning Centers  Algebra Readiness  Online College and Career Preparation A Few Discretionary Grants Administered by Grants Administration 13

14. Learning Objective #2: Gain Knowledge About Online Grant Resources

15. Objective #3: Increase Awareness of Critical Dates and Other Important Considerations

16.  NCLB Title I Formula Grant  NCLB School Improvement Program (SIP) Grant  Special Education (IDEA-B) Grant  Carl Perkins Grant Formula Grants to be Discussed

17.  Consolidated Application – Six Grants for Charter Schools  Title I, Part A  Title I, Part C-Migrant  Title I, Part D, Subpart 2  Title II, Part A  Title III LEP  Title III Immigrant No Child Left Behind (NCLB)

18.  NCLB Consolidated Applications - Associated Reports and Data Collection  Annual Survey of Highly Qualified Teachers  SC5010 – NCLB Data Request Form for Federal Funding  Gun Free Schools – District Report No Child Left Behind (NCLB)

19.  Critical Dates for 2012-2013 Grants No Child Left Behind (NCLB) Last Amendment Due Date06-03-2013 Project End Date09-30-2013 Final Expenditure Report Due10-31-2013 Revised Final Expenditure Report Due10-31-2013

20.  SC5010 - NCLB Data Request Form for Federal Funding  An eGrants special collections report applicable to open-enrollment charter schools and other special schools.  The form collects actual enrollment data used to determine eligibility and planning amounts for applicable NCLB programs on the NCLB Consolidated Federal Grant Application.  Also used to determine allocations for Perkins formula grant No Child Left Behind (NCLB) 20

21.  Critical Dates for 2013-2014 Grant: Existing Charters (Dates are Approximate)  Note: Pre-Award Cost Attachment must be submitted with original eGrant application for LEA to charge costs to the grant effective July 1, 2013 No Child Left Behind (NCLB) SC5010 became available03-01-2013 Deadline to submit SC501004-30-2013 Planning amounts based on SC5010 become available Late June or early July 2013 Application Deadline09-04-2013

22.  Critical Dates for 2013-2014: New Open- enrollment Charters that Begin in Fall 2013 (Dates are Approximate)  Note: Pre-award costs must be requested in the original application. No Child Left Behind (NCLB) SC5010 becomes available08-2013 SC5010 deadline11-1-2013 NCLB planning amount available for new charters 11-2013 Application deadline12-16-2013

23.  Critical Dates for 2012-2013 Grants NCLB Title I School Improvement Program (SIP) Grant Application Amendment Deadline06-03-2013 Project End Date09-30-2013 Final Expenditure Report Due10-31-2013 Revised Final Expenditure Report Due10-31-2013

24.  Critical Dates for 2013-2014 Grants NCLB Title I School Improvement Program (SIP) Grant Application Anticipated Application Launch Date09-10-2013 Amendment Deadline06-02-2014 Project End Date09-30-2014 Final Expenditure Report Due10-31-2014 Revised Final Expenditure Report Due10-31-2014

25.  Consolidated Application – Two Grants  IDEA-B Formula  IDEA-B Preschool  Associated Data Collections  Special Education SC5100 – Early Intervening Services  Special Education Charter Data Request (SC5011) – Significantly Expanded  Special Education Charter Data Request (SC5011) – Newly Opened Significantly Expanded Special Education (IDEA-B)

26.  SC5011 – Special Education Charter Request for IDEA-B Funding  An eGrants special collections report applicable to open-enrollment charter schools.  Collects special education student data, enrollment data and free and reduced lunch counts for significant expansion.  If eligible, increases are applied to either the maximum or planning amount. (Example: November data applies to maximum entitlement, February data applies to subsequent year planning amount.) Special Education (IDEA-B)

27.  SC5011 – Special Education Charter Request for IDEA-B Funding (continued)  The same data also provides new charters with an initial planning amount in applicable Special Education IDEA programs on the Special Education Consolidated Grant Application. Special Education (IDEA-B)

28.  Critical Dates for 2012-2013 Grants: IDEA-B Formula and IDEA-B Preschool Special Education (IDEA-B) Last Amendment Due06-17-2013 Project End Date09-30-2013 Final Expenditure Report Due10-31-2013 Revised Final Expenditure Report Due10-31-2013

29.  Critical Dates for 2013-2014 Grants: IDEA-B Formula and IDEA-B Preschool Special Education (IDEA-B) SC5011- Newly Opened/Significantly Expanded Data Collection Form Due 02-22-2013 Revised SSA Contracts Due06-01-2013 Special Education Consolidated Grant Application (Original) Due 08-27-2013 SC5011- Newly Open Charters Data Collection Form 10-22-2013

30.  Critical Dates for 2013-2014 Grants: IDEA-B Formula and IDEA-B Preschool Grants (continued) Special Education (IDEA-B) Last Amendment Due06-17-2014 Project End Date09-30-2014 Final Expenditure Report Due10-31-2014 Revised Final Expenditure Report Due10-31-2014 SSA Arrangement Change Request Due 02-01-2014

31.  Grant Application for Single Funding Source  Associated Report: Perkins Program Effectiveness Report Title I, Part C Carl D Perkins 31

32.  Eligibility Requirements  PEIMS data demonstrating that the LEA enrolls students in coherent sequences of career and technical education (CTE) courses  Enrollment data available via NCLB SC5010  LEAs, including charters, that are eligible for less than $15,000 in funding must join a Shared Services Arrangement (SSA) to apply.  Charter schools must have at least 5 students enrolled in coherent sequences of CTE courses to apply without joining SSA. Title I, Part C Carl D Perkins 32

33.  Critical Dates for 2012-2013 Grants Title I, Part C Carl D Perkins Project End Date06-30-2013 Final Expenditure Report Due07-31-2013 Program Effectiveness Report Due08-15-2013 Revised Final Expenditure Report Due09-03-2013

34.  Critical Dates for 2013-2014 Grants (Approximate) Title I, Part C Carl Perkins eGrants application opens05-17-2013 Deadline for submitting application08-16-2013 Amendment Deadline04-30-2014 Ending Date for 2013-2014 project06-30-2014 Final Expenditure Report due07-31-2014 Program Effectiveness Report due08-15-2014 Revised Final Expenditure Report due09-02-2014

35. Learning Objective #4: Explore Responses to Frequently Asked Questions

36.  Question: When may a local educational agency (LEA) begin obligating formula grant funds?  Response: The date that the applicant submits its application to the State in substantially approvable form [Based on Code of Federal Regulations (CFR 76.708)]  Submission date is the date that the application is stamped-in at TEA  If a pre-award cost request and attachment is approved in the application, the pre-award costs begin date is the date the LEA may begin obligating funds. Frequently Asked Questions 36

37.  Question: When may an LEA begin obligating discretionary grant funds?  Response: Generally, the start date of the grant or the pre-award date, as applicable to the program. For amendments, grantees may begin obligating funds on the stamp-in date of the amendment Frequently Asked Questions 37

38.  Question: For a federal formula grant, may an applicant transfer funds among existing budgeted categories without submitting an amendment? amendment  Response: Refer to “When to Amend the Application” at http://www.tea.state.tx.us/index4.aspx?id=8339& menu_id=951 http://www.tea.state.tx.us/index4.aspx?id=8339& menu_id=951 Frequently Asked Questions 38

39. Division of Grants Administration Main line: 512-463-8525 email: grants@tea.state.tx.usgrants@tea.state.tx.usContact 39

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