1. Open Access FAQ Maria Elisabeth Rehbinder Legal Counsel IP, Art University Advisory Services Member of Rights Administration Working Group/Open Science and Research Initiative maria.rehbinder@aalto.fimaria.rehbinder@aalto.fi http://openaccess.aalto.fi/en/ This work is licensed under the Creative Commons Attribution 4.0 International License. To view a copy of this license, visit http://creativecommons.org/licenses/by/4.0 /.http://creativecommons.org/licenses/by/4.0 /

2. Green and Gold Open Access Universities and research funding bodies have open access policies, requiring the researchers to publish their scientific articles open access For example http://libguides.aalto.fi/openaccess http://libguides.aalto.fi/openaccess Parallel publishing (green open access) takes place by publishing articles usually after an embargo time in university repository / can also be published in other for example field specific repositories Gold open access provides immediate open access provided by publisher and often involving an article processing charge ( APC )

3. Open access requirement example For example Horizon 2020 requirements by EU Commission ( H2020 Model Grant Agreement: Multi- beneficiary General MGA ) 29.2 Open access to scientific publications Each beneficiary must ensure open access (free of charge, online access for any user) to all peer-reviewed scientific publications relating to its results.

4. Horizon 2020 Grant agreement provisons on open access In particular, it must: (a) as soon as possible and at the latest on publication, deposit a machine-readable electronic copy of the published version or final peer-reviewed manuscript accepted for publication in a repository for scientific publications; Moreover, the beneficiary must aim to deposit at the same time the research data needed to validate the results presented in the deposited scientific publications.

5. Horizon 2020 Grant agreement and open access (b) ensure open access to the deposited publication — via the repository — at the latest: (i) on publication, if an electronic version is available for free via the publisher, or (ii) within six months of publication (twelve months for publications in the social sciences and humanities) in any other case. (c) ensure open access — via the repository — to the bibliographic metadata that identify the deposited publication.

6. Horizon 2020 Grant agreement The bibliographic metadata must be in a standard format and must include all of the following: - the terms ["European Union (EU)" and "Horizon 2020"] - the name of the action, acronym and grant number; - the publication date, and length of embargo period if applicable, and - a persistent identifier.

7. H2020 Open Research Data pilot Horizon 2020 pilot: if your data meets certain conditions, you must deposit your data in a research data repository and be findable and accessible for others. You are not expected to share sensitive data or breach any IPR agreements You do not need to deposit all the data you generate – only that which underpins published research findings and/or has longer-term value. research’s integrity, Improved visibility, more impact – for science, society, career. Citations increase when data is made available alongside the publication; papers get longer shelf-life.

8. Open access as spectrum The questions not “Is It Open Access?” it is “HowOpenIsIt? ® ” https://www.plos.org/open- access/howopenisit/https://www.plos.org/open- access/howopenisit/ Illustrates a continuum of “more open” versus “less open” licenses are tools to define how open is it Creative Commons licenses are tools for defining open when publishing and they define open for users https://creativecommons.org/choose/

9. Gold Open Access example SpringerOpen All publications are deposited immediately upon publication, without embargo, in an agreed format - current preference is XML with a declared DTD - in at least one widely and internationally recognized open access repository

10. Gold Open Access example SpringerOpen. I, and all co-authors, agree that the article, if editorially accepted for publication, shall be licensed under the Creative Commons Attribution License 4.0. If the law requires that the article be published in the public domain, in such cases the article shall be released under the Creative Commons 1.0 Public Domain Dedication waiver. Creative Commons Attribution License 4.0 Creative Commons 1.0 Public Domain Dedication waiver If accepted for publication in Chemistry Central Journal, Chemical and Biological Technologies in Agriculture, Geochemical Transactions, Heritage Science, Journal of Cheminformatics, or Sustainable Chemical Processes data included in the article shall be made available under the Creative Commons 1.0 Public Domain Dedication waiver, unless otherwise stated.Creative Commons 1.0 Public Domain Dedication waiver

11. Green Open Access Example :Elsevier Open Science licenses We support green open access and accepted manuscripts can be self -archived following our sharing guidelines and are required to attach a CC-BY-NC-ND license.sharing guidelines Embargo time 12 - 48 months

12. Elsevier Gold Open Access Open Access Publishing Fee. This fee is either prepaid according to a funding body agreementfunding body agreement or an institutional agreement, or it is paid by the author,institutional agreement who can usually get this reimbursed by the institution or funding body. You will be asked to sign a Creative Commons license of your choice. Elsevier gives authors a choice of Creative Commons user licenses which determine how readers can use your article. We suggest that authors think carefully about which license best suits their research and see the journal's guide for authors for the selection available. Details on different CC licenses on http://creativecommons.org/.http://creativecommons.org/

13. Text and Data Mining license Example Elsevier license–based approach formalizes the right to mine into our academic agreement researchers get access using our API Academic subscribers: Researchers can text mine subscribed content on ScienceDirect for non- commercial purposes, via the ScienceDirect API's. Text and data mining enabling clauses for non-commercial purposes are included in all new ScienceDirect subscription agreements and upon renewal for existing customers.ScienceDirect API's

14. Elsevier, Text- and Data mining Open access content: Text and data mining permissions are determined by the author's choice of user license. This information is detailed in the individual articles.

15. Allowed Versions, Embargos Example Sage You may do whatever you wish with the version of the article you submitted to the journal (Version 1). You may post the accepted version (Version 2) of the article on your own personal website, your department's website or the repository of your institution without any restrictions.You may not post the accepted version (Version 2) of the article in any repository other than those listed above until 12 months after publication provide a link to the appropriate DOI for the published version of the article on SAGE Journals >(http://online.sagepub.com)http://online.sagepub.com

16. Sage Example You may use the published article (version 3) for your own teaching needs or to supply on an individual basis to research colleagues, not including commercial purposes. You may use the article (version 3) _*in a book authored or edited by you *_at any time after publication in the journal.. You may not post the published article (version 3) on a website or in a repository without permission from SAGE.

17. Green and Gold Open Access Open access by self-archiving the publication in the university repository is free of charge for the author and can meet the criteria of the funder. Publishers do not always consent to allowing free-of-charge open access in the time period required by funding agencies, from the journal subscribers. Publishers offer open access for an article processing charge (APC) and set an embargo period for self-archiving. The embargo period required by the publisher can be longer than the embargo period allowed by the funding agency embargo periodself-archiving

18. Elsevier Green Open Access Author's Pre-print: author can archive pre-print (ie pre-refereeing) Author's Post-print: author can archive post-print (ie final draft post-refereeing) Publisher's Version/PDF: author cannot archive publisher's version/PDF General Conditions:  Authors pre-print on any website, including arXiv and RePEC  Author's post-print on author's personal website immediately  Author's post-print on open access repository after an embargo period of between 12 months and 48 months  Permitted deposit due to Funding Body, Institutional and Governmental policy or mandate, may be required to comply with embargo periods of 12 months to 48 months  Author's post-print may be used to update arXiv and RepEC  Publisher's version/PDF cannot be used  Must link to publisher version with DOI  Author's post-print must be released with a Creative Commons Attribution Non-Commercial No Derivatives License Mandated OA:Compliance data is available for 57 funders57 funders