1. Part Time Lecturer (PTL) Appointment Process (Approver Edition) Version 1.0 Presented by the Office of Organizational Research and Data Management

2. Optional Presentation Title Approver Responsibilities Assess the department’s instructional needs from semester to semester Review appointment details for accuracy Be the gatekeeper for the overall department goals for hiring PTLs in conjunction with your department’s business office Have a working knowledge of PTL contract(i.e. correct job title and salary minimums) Have a basic understanding of PTL appointment terms Jan 2013 2

3. Optional Presentation Title PTL Appointment Process PreparerApprover SAS Personnel Business Office Final Approval (Personnel) Candidate REJECT APPROVE Central and Decentralized REQUESTFLOWREQUESTFLOW NB: Department chair\program director will always retain this role. An administrative staff member can be added at the request of chair\director. Additional admins to be approved by SAS. Jan 2013 3

4. Optional Presentation Title Log in through the appointment portal with your NetIDappointment portal Jan 2013 4

5. Optional Presentation Title Main Queue Main queue will default to any pending submissions you have waiting for review This section allows you to see –Appointee name –Appointment type –Date last modified –Actions tab – where you can approve\reject\delete records –Accepted status – once set forth in review you can see if its been accepted by the business office Filter List By –Pending in Queue –Pending and Recent Submissions –All Submissions Sort By –Last Modified Date –Last Name Jan 2013 5

6. Optional Presentation Title Appointment Record Click appropriate package to view details Appointment details are view only Review for accuracy –Candidate demographic information is correct (pulled from RIAS) –Course details Jan 2013 6

7. Optional Presentation Title Approval vs. Rejections If record is accurate submit forward by clicking “submit for personnel approval” If you have a concern, reject back by clicking “reject” Rejections should ALWAYS be accompanied with comments for the preparer and for future reference Jan 2013 7

8. Optional Presentation Title Submission History & Comments Submission history is located at the bottom of each appointment record Allows you to see the comments and progression of an appointment with time stamp, approval status and record holder information Jan 2013 8

9. Optional Presentation Title Once submitted… Contact your personnel manager with any questions or concerns with the appointment moving forward Return to Main Queue to see the status of the appointment until finalized Jan 2013 9

10. Optional Presentation Title Important Links All these links can be found within the PTL appointment portal SAS Appointment PortalSAS Appointment Portal –Access PTL, TA\GA, NTT system AAUP-AFT PTL Agreement Determination of Titles Oath of Affirmation PTL Pension Eligibility PTL Addendum Jan 2013 10

11. Questions? Melissa Jackson mjackson@sas.rutgers.edu Sunita Jagtiani sjagtiani@sas.rutgers.edu mjackson@sas.rutgers.edu sjagtiani@sas.rutgers.edu