1. Doctoral Training Programme Law & Criminology 2015-2016 Prof. dr. Peggy Valcke & Prof. Dr. Stefaan Pleysier Coordinators Doctoral Training Faculty of Law & Criminology - KU Leuven Information session; 6 October 2015

2. Relevant Websites PhD Portal of Faculty of Law & Criminology: o http://www.law.kuleuven.be/home/onderzoek/doctorandiportaal/doctoraatsopleiding-2 http://www.law.kuleuven.be/home/onderzoek/doctorandiportaal/doctoraatsopleiding-2 o http://www.law.kuleuven.be/faculty/phdportal/the-doctoral-training-programme http://www.law.kuleuven.be/faculty/phdportal/the-doctoral-training-programme Overview of Doctoral Seminars and Classes at Faculty: o Outlook agenda “doctoraat” accessible via this link: https://owa.groupware.kuleuven.be/owa/calendar/doctoraat@law.kuleuven.be/Calendar/calendar.html https://owa.groupware.kuleuven.be/owa/calendar/doctoraat@law.kuleuven.be/Calendar/calendar.html (or, alternatively, add the doctoraats-calender into your Outlook or OWA; for more information, see: https://support.office.com/en-US/Article/Sharing-your-calendar-in-Outlook-Web-App-7ecef8ae-139c-40d9-bae2- a23977ee58d5?ui=en-US&rs=en-US&ad=US#__toc375064923; Outlook: https://www.youtube.com/watch?v=VAxsCOH- Z18, OWA: https://www.youtube.com/watch?v=LAUfAVPEsHI) https://support.office.com/en-US/Article/Sharing-your-calendar-in-Outlook-Web-App-7ecef8ae-139c-40d9-bae2- a23977ee58d5?ui=en-US&rs=en-US&ad=US#__toc375064923https://www.youtube.com/watch?v=VAxsCOH- Z18https://www.youtube.com/watch?v=LAUfAVPEsHI o Registration via https://www.law.kuleuven.be/apps/activiteiten_ci/en/portaal/activiteit https://www.law.kuleuven.be/apps/activiteiten_ci/en/portaal/activiteit Overview of Doctoral Classes and Activities at KU Leuven: o KU Leuven general: in Dutch; in EnglishDutchEnglish o Humanities and Social Sciences: Activities – Training ModulesActivities – Training Modules o See in particular: Scientific Integrity for starting PhDs: http://www.kuleuven.be/research/integrity/culture/phd_lecture.html http://www.kuleuven.be/research/integrity/culture/phd_lecture.html

3. Relevant Websites Skills training: o ICTS: https://admin.kuleuven.be/icts/english/trainings/eng_training https://admin.kuleuven.be/icts/english/trainings/eng_training o Teaching: http://www.kuleuven.be/onderwijs/professionalisering http://www.kuleuven.be/onderwijs/professionalisering o Methodology: http://lstat.kuleuven.be/training/index.htm http://lstat.kuleuven.be/training/index.htm Leuven International Doctoral School for the Humanities and Social Sciences Initiatives: o Information and initiatives: http://ghum.kuleuven.be/phd/ http://ghum.kuleuven.be/phd/ Flames: o Flanders Training Network for Methodology and Statistics o Flames training: http://www.flames-statistics.eu/training http://www.flames-statistics.eu/training

4. Important Documents (available via PhD portal in Dutch or English)DutchEnglish I. Faculty of Law Doctoral Regulations: artt. 14-15 (available in Dutch and English); https://admin.kuleuven.be/rd/doctoraatsreglement/doctoraatsreglement-recht; https://admin.kuleuven.be/rd/doctoraatsreglement/en/phdregulation-law https://admin.kuleuven.be/rd/doctoraatsreglement/doctoraatsreglement-recht https://admin.kuleuven.be/rd/doctoraatsreglement/en/phdregulation-law II. Particulars of the Faculty of Law / “Bijzonderheden Faculteit Rechtsgeleerdheid” (previously section 3 Doctoral Guidelines; http://www.law.kuleuven.be/faculty/phdportal/guidelines) http://www.law.kuleuven.be/faculty/phdportal/guidelines III. Form D002: “Doctoral Proposal” should not only contain a doctoral thesis project, but also a proposal for a doctoral training programme

5. Art. 3: Aims of the Doctoral Training Why a Doctoral Training? 1° expanding and deepening the knowledge of the PhD researcher within the research domain 2° acquiring various skills that will advance the quality and efficiency of doctoral research and promote the future professional career of the PhD researcher, within or outside the university.  Central role of your (co-)Promoter (*), Supervisory Committee and Coordinator

6. He is an active researcher and has acquired a sound reputation She is responsible for the quality of the doctoral research plan of the doctoral student He provides intensive supervision She is responsible for creating a pleasant professional work environment He creates a research environment in which the integrity of academic practice She is jointly responsible for the efficient progress of the doctoral process He draws up jointly with the doctoral student a schedule for the doctoral training … (*) Criteria for the good Promoter http://www.kuleuven.be/onderzoek/doctorandi/profiel.htmlhttp://www.kuleuven.be/onderzoek/doctorandi/profiel.html (NL) http://www.kuleuven.be/research/phd/profile.htmlhttp://www.kuleuven.be/research/phd/profile.html (EN)

8. What can the Coordinator do for you? 1° coordination of activities within doctoral training programme (ensure balanced spread) 2° assisting doctoral researchers in organisation of doctoral training activities 3° provision of information on applicable doctoral training regulations 4° advice to doctoral committee regarding certificate doctoral training 5° organisation of doctoral classes; marginal check of (date of) doctoral seminars

9. Art. 14-15: Structure of the Doctoral Training Training consists of 2 parts: Truncus communis = 6 mandatory tasks Additional part = it is mandatory/obligatory to realize this, but you choose the activities (http://www.law.kuleuven.be/home/onderzoek/doctorandiportaal/doctoraatsopleiding-2/truncus-communis)http://www.law.kuleuven.be/home/onderzoek/doctorandiportaal/doctoraatsopleiding-2/truncus-communis

10. Art. 15 Truncus communis (1) At least one scientific publication at an international level = “ACRES” publication according to STAR, of which you are first (not necessarily only) author (exception possible in case of monograph)STAR = written in the language of the discipline !!!!!!! = peer-reviewed contribution: journal article or book chapter, monograph, conference proceedings >< annotation, chronicle, newsletter, purely electronic publication If you hesitate: ask the Coordinator

11. Art. 15 Truncus communis (2) Give 2 Doctoral Seminars (= lectures dealing with your doctoral research, actual topic or recent publication) + attend 4 Doctoral Seminars (of which 2 as discussant):  In consultation with, and announced timely (2 weeks in advance), by the Coordinator  Public: doctoral students can attend free of charge  At our Faculty of Law, unless an exception is admitted in advance by the Coordinator  Personal presentation of min. 1 hour, with Supervisor & SC present One of the two has to deal with (parts of) your doctoral research; doctoral seminars normally coincide with meetings of SC (cf. Particulars of Faculty of Law).

12. Art. 15 Truncus communis (3) Oral presentation at international scientific conference = by giving a lecture or an equivalent activity = “ACLECINT” according to STAR !!!!!STAR = ask your Promoter/Supervisor for opportunities = does not have to deal with doctoral thesis = networking is the message!

13. Art. 15 Truncus communis (4)-(5) 16 hours attendance to classes or activities organised for doctoral students choose Doctoral Classes out of the Program 2015-2016 (N.B. attendance to a Doctoral Seminar of one of your colleagues can not be taken into account as a class, unless announced otherwise) you are free to choose (it is in general adviseable to choose a healthy mix between classes on ‘Methodology’ and ‘Skills’)  Exception (1): crash course = obligatory for FLOF doctoral students  Exception (2): Seminar on scientific integrity = obligatory for all starting PhDs http://www.kuleuven.be/research/integrity/culture/phd_lecture.html) http://www.kuleuven.be/research/integrity/culture/phd_lecture.html External training activities or workshops can be valorized as doctoral class if you submit your substantiated demand in advance to the Coordinator.

14. Art. 15 Truncus communis (6) Progress reports approved by your Supervisory Committee (art. 12)

15. Art. 16 Supplementary Part “consists of additional activities and training that the PhD researcher follows as part of the doctoral research and/or as a preparation for a career within or outside the university…”  enables the doctoral researcher to compile a portfolio demonstrating topic- related and methodological knowledge and knowhow, skills and tools which will support future professional career at or outside KU Leuven  may not be in contradiction with your statute, nor delay the achievement of your Doctoral Thesis or diminish its quality  Final responsable = doctoral student For instance: teaching, language courses, classes in European Law, summer school, MaNaMa, more publications, organization of a workshop, co-editing of a book, …

16. Art. 14, §2: Request for Exemption (cf. old Art. 29, §1) “The doctoral committee can on an individual basis grant a (partial) exemption of the doctoral programme or set a substitute assignment, on the basis of a motivated application by the PhD researcher and in consultation with the supervisor.”  If reasonably not possible to achieve a task of the truncus communis, you can ask for an EXCEPTIONAL and personal exemption  Adress request to DC (which decides on advice of training coordinator) and provide motivation - DC can impose another task instead of the task you cannot fulfil - Exemption can never be obtained for the Doctoral Seminar dealing with your Doctoral Research (Progress Report)

17. Request for Valorization (cf. old Art. 29, §2) If you have accomplished one or more tasks out of the truncus communis before your doctoral research starts:  you can ask for a Valorization at the moment you submit your Proposal of Doctoral Training  Via Form D002  Request to adress to DC  Describe precisely which older achievement you would like to be taken into account as a task of your truncus communis  Automatically granted when having completed:  1° research master (= 10h doctoral classes);  2° Ius Commune research school (= 16h doctoral classes) Valorization is only possible for activities during the last 5 years before your request. http://www.law.kuleuven.be/home/onderzoek/doctorandiportaal/doctoraatsopleiding-2/truncus-communis

18. Art. 15 (Particulars): Request for a Certificate When you have completed all the tasks of your doctoral training (no min. nor max. term to complete the training, but Art. 10: “in principle within four years in case of full-time research assignment”):  you can ask your certificate to the DC  Via Form D005  Fill in each task with all the details (dates & places, organisator, subject, number of pages etc.)  Do not forget as attachment: !!!!!!!!!!!!!!!!!!!!!!!!!!!!! - What is not in does not exist…!!! - You need your certificate before you can organize your doctoral defence!

19. Doctoral classes 2015-2016 => online portal  “Methods”  Crash course  4 Modules: Academic writing & research Legal Theory Methods of comparative research Methods of social science research  “Skills” – e.g.: ICT skills Databases Time management Presentation skills

22. Thank you for your attention! Any suggestions about the PhD Training are welcome (now or later): doctoraat@law.kuleuven.be doctoraat@law.kuleuven.be We wish you a stimulating and productive PhD career at KU Leuven!! Prof. Dr. Bernard Tilleman (dean) & Prof. Dr. Jeroen Maesschalck (vice-dean research) Prof. Dr. Peggy Valcke & Prof. Dr. Stefaan Pleysier (coordinators PhD Training) Dr. An Goris (faculty research policy advisor) Andreas Van Impe (AAP/BAP delegation)