1. CFDA # 14.870 1

2.  ROSS-SCs create linkages/referrals to local public and private service providers to enable participating families to: Increase earned income; Reduce or eliminate the need for welfare assistance; Make progress toward achieving economic independence and housing self-sufficiency; or For elderly or disabled residents, help improve living conditions and enable residents to live/age-in-place. 2

3.  Please read the following carefully:  The NOFA and the General Section.  You can obtain both from grants.gov or here: http://portal.hud.gov/hudportal/HUD?s rc=/program_offices/administration/gr ants/fundsavail/nofa16/ross (ROSS Funds Available page) and check for ROSS-SC related information/updates. http://portal.hud.gov/hudportal/HUD?s rc=/program_offices/administration/gr ants/fundsavail/nofa16/ross 3

4.  Registration with SAM: ◦ Expires every year – check NOW whether it’s up to date. ◦ Can take 7-10 days  Grants.gov registration – make sure there’s an Authorized Organizational Representative (AOR) who can submit your application  Go here for more info: http://www.grants.gov/web/grants/applicants/o rganization-registration.html http://www.grants.gov/web/grants/applicants/o rganization-registration.html  Tutorials: http://www.grants.gov/web/grants/applicants/a pplicant-tools-and-tips.html http://www.grants.gov/web/grants/applicants/a pplicant-tools-and-tips.html 4

5.  Go to www.hud.gov/grants for:www.hud.gov/grants ◦ Useful information about grants.gov; ◦ Up-to-the-minute updates  Example: there’s information about Adobe compatibility – make sure yours is compatible with grants.gov or you’ll have trouble submitting.  If you have trouble with grants.gov call: 1-800-518-4726. 5

6.  Due Date: May 16, 2016, received by Grants.gov no later than 11:59:59 p.m. Eastern Time  If you have already submitted, NO NEED TO RESUBMIT!  Applications must be RECEIVED and VALIDATED by the deadline date and time ◦ This may take 24-48 hours ◦ DUNS number and SAM (used to be CCR) registration are still required 6

7.  FUNDING AVAILABLE: Approximately $35 million  ELIGIBLE APPLICANTS: ◦ PHAs ◦ Tribes/TDHEs ◦ Resident Associations (RA) – must be  501(c)(3); or  Locally incorporated organizations ◦ 501(c)(3) Nonprofit associations supported by an RA or PHA/Tribe/TDHE 7

8.  25% of funding is reserved by statute to qualified resident organizations  The grant pays for the salaries of Service Coordinators (SCs), NOT for the provision of services  The grant will also pay for administrative costs and SCs’ training (more on this later…) 8

9.  Funding Priorities: 1.Resident Associations (25% set- aside, new and renewals) 2.Renewal applicants 3.New applicants  Lottery process – more on that later 9

10.  RENEWAL APPLICANTS ARE:  FY2013 Grantees  See previously funded development report in the instructions download or available here: http://portal.hud.gov/hudportal/HUD?src=/pro gram_offices/administration/grants/fundsavail /nofa16/ross http://portal.hud.gov/hudportal/HUD?src=/pro gram_offices/administration/grants/fundsavail /nofa16/ross 10

11.  NEW APPLICANTS ARE: Applicants that have either:  Never received ROSS funding; or  Were previously awarded a ROSS grant but have no remaining ROSS funds (from 2012 or before) (p.4) 11

12.  ALL RA Applicants MUST: ◦ Have 501(c)(3) status; or ◦ Locally-incorporated nonprofit status ◦ Must submit evidence of nonprofit status with application and IRS annual return or equivalent annual tax report to the state  NOTE: ◦ If RA’s want to be included in the 25% set- aside they may only submit one application for one SC 12

13.  Three Program Thresholds – match; demonstrated link between partners and local need; and letters of support for nonprofit applicants (p. 3, 11-13 )  Past Performance and Capacity of Applicant are now program requirements (not thresholds) (p. 3, 35-37)  No Policy Priorities  NOFA includes a description of minimum qualifications a ROSS-SC should possess. (p. 6) 13

14.  Eliminated Third Funding Category – For existing grantees (2014/2015) who wanted to serve additional developments. (p. 3)  No Fax Coversheet (HUD-96011): ◦ All supporting documents must be attached; and ◦ Curable deficiencies must be sent to: ApplicationSupport@hud.gov (GS, p. 18) ApplicationSupport@hud.gov  Form 52768 (ROSS Funding Request) has been revised 14

15.  Salary comparability information must be submitted.  A proposed salary request will be considered comparable if it does not exceed the average of the 3 salaries by 10%. (see p. 29-30 of NOFA for specific info) 15

16.  Information must be submitted for a minimum of three local employers who employ social workers, case managers, or positions similar to that of the ROSS-SC.  You may use the salary you pay your ROSS-SC or other similar staff as one of the salary comparables you submit. 16

17.  If your organization is in a remote/rural area or small metropolitan area with few employers who do this type of work, you may include information from a nearby metropolitan area (p. 29)  Submit information in chart form per sample in the NOFA and read NOFA for other requirements, e.g. date, letterhead, etc.) 17

18. Employer/ Company Name Employer Contact Info (Tel and email) Position Name Annual Salary Fringe Benefits Total GoodwillGlenda Harris, Tel. # and email Social Worker $35,000$5,350$40,350 PHA Applicant Mike Ross, Tel. # and email Case Worker $50,000$10,500$60,500 Child and Family Services M. Wright, Tel. # and email Case worker $52,000$11,000$63,000 18

19.  Rental Assistance Demonstration (RAD) Conversions. The NOFA specifies that PHAs may not apply to serve units that have been approved for RAD conversion or have already converted. (p. 3).  Also, PHAs that are submitting RAD applications for some or all of their units, but that have not received approval, will have to withdraw their request for a ROSS grant as soon as they receive a RAD Commitment to enter into a Housing Assistance Payment (CHAP). 19

20.  HUD will fund up to three ROSS-SCs COMBINED TOTAL per Public Housing Authority (PHA) or tribe/Tribally Designated Housing Entity (TDHE). (p. 19)  So make sure to coordinate with other applicants. 20

21.  PHAS/TRIBES/TDHEs: ◦ One: New OR Renewal, but not both  Site-based Resident Associations (RAs): ◦ One per RA ◦ Three max per PHA  501(c)(3) Nonprofits: ◦ Up to three (New and/or Renewal categories) ◦ May serve 3 separate PHAs, tribes/TDHEs (and/or RAs affiliated with 3 PHAs) 21

22.  Non site-based RAs (i.e., city-wide, intermediary, jurisdiction-wide, state-wide, and national) applying under the 25% RA set aside: These applicants may submit one application under the new or renewal category.  Non site-based RAs (i.e., city-wide, intermediary, jurisdiction-wide, state-wide, and national) not applying under the 25% RA set aside: These applicants may submit up to three applications under the new and/or renewal category.  NOTE: All RA applicants must submit a CAPA. 22

23.  PHAs, tribes/TDHEs and 501(c)(3) nonprofits applying on their behalf may apply for up to 3 SCs depending on number of ACC (or NAHASDA-assisted) Units (p.):  50-1000 units = 1 SC  1001-2500 units = 2 SCs  2501+ units = 3 SCs  See pages 19 and Appendix  NOTE: Each SC must serve AT LEAST 50 units annually 23

24.  Site-based Resident Associations : ◦ May apply for 1 SC for the project that they represent. ◦ Site-based RAs may apply jointly if necessary to add up to at least 50 units (see p. 19 “Joint Applications”) ◦ Only three site-based RAs from any one PHA may be funded – for NEW AND/OR RENEWAL (p. 6-7, p.38, Appendix) 24

25.  RAs with 501(c)(3) status: ◦ If availing themselves of the 25% set-aside:  1 SC  If not availing themselves of the 25% set-aside up to: 9 SCs for 3 different PHAs  CAPAs required of all RAs. 25

26.  Nonprofits may apply for (p. 19 and Appendix): 1 SC per supporting RA (up to 3 at one PHA); OR Up to 3 per PHA/tribe/TDHE if the number of ACC/NAHASDA-assisted units supports the maximum ◦ Up to 9 SC positions (RENEWAL and/or NEW)  A letter of support (and other information) is required from every RA or PHA that a nonprofit intends to serve. (Threshold item) 26

27.  HUD will fund a maximum of 3 ROSS-SC positions to a PHA/tribe/TDHE ◦ Example: If a PHA has 3 site-based RAs that apply and the PHA is eligible for and applies for 3 positions as well – only 3 positions will be funded total. (p. 2-3)  Coordinate your applications.  If more than one application for the same project is received, the first to be chosen from the lottery will be awarded. 27

28.  HUD also expects that grantees who have other grants that provide service coordination or case management, will also coordinate their efforts so that ROSS-SC grants do not serve the same residents as PH FSS, Choice Neighborhoods, etc.  A note on “services” and “fairs” – if you have a health fair or a job fair, you can invite residents across housing programs – even non-assisted! The only restrictions are on the people you actually count as being “service coordinated” by the ROSS grant.  The same is true for classes you coordinate that may have extra spaces… anyone can benefit. 28

29.  All program participants must be residents of conventional public housing or NAHASDA-assisted housing.  Section 8 residents are not eligible to be served by this grant. 29

30.  Use p.3 of the HUD-52768, to designate whether your SC position(s) will serve:  1. Families and/or  2. Elderly/Disabled  REMEMBER: If you have EDSC you should only apply to serve families or you risk losing your EDSC funding (Question 7 on 52768) 30

31.  PHAs that are recipients of the Elderly Disabled Service Coordinator (EDSC) add-on from the Operating Fund should not propose to serve elderly/disabled populations unless they are willing to forgo, IN PERPETUITY, their EDSC funding. For a list of EDSC recipients please go to: http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_ind ian_housing/programs/ph/am/of/opfnd2016. http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_ind ian_housing/programs/ph/am/of/opfnd2016  EDSC-eligible PHAs may apply to serve FAMILIES through the ROSS-SC grant with NO IMPACT on their EDSC funding.  If serving elderly/disabled residents IS proposed and the ROSS-SC funding is granted, PHAs with EDSC would permanently give up their EDSC funding eligibility. 31

32.  May apply to serve the same projects; entirely different projects; or a mix thereof.  May change budget, number of SCs, population to be served, logic model goals, etc.  PHA/TDHE/nonprofit applicants: If the number of ACC/NAHASDA units has changed, you may be eligible for more SC positions (or less) depending on unit count  Renewal PHA and RA Applicants may not also submit applications under the “new” category 32

33.  By statute, 25% of funds must go to qualified Resident Association applications.  All RAs (including those applying as nonprofits) should indicate their RA status on p 1of the HUD-52768 (also indicate the type of RA you are and what type of nonprofit status you have).  Site-based RAs funded in 2013 can only apply to renew their 2013 grant.  Site-based RAs with older grants or no prior grants at all can apply for “new” funding (also part of the 25% set-aside).  Site-based RAs with grants from 2014 or 2015 cannot apply for additional funding.  REMINDER: Site-based RAs can only apply for 1 SC. 33

34. For Each Coordinator:  Salary – up to $70,000 per year in salary and fringe  DO NOT request max if comparable professions in local area do not support this salary. Submit your salary comparability information to justify your request.  $10,000 each year for administrative expenses  $2,000 each year for training/travel 34

35.  THREE YEAR GRANTS ◦ Total max funding: $246,000-$738,000 ◦ Minimum will vary  NOTES: 1. Applicants may propose a part-time coordinator at a lesser salary. However, the minimum number of units must still be served. 2. Remember – do not request max if your salary comparables do not support it. 35

36. Service Coordinator salary/fringe – up to $70,000/yr Coordinate local program committee with local service providers Market program Ensure AFFH compliance General case management (intake, assessment, education and referral) Coordinate and oversee delivery of services Coordinate and sponsor educational events (e.g. life skills, money management, digital literacy, etc.) Assist in creating a resident group to promote efforts and network Facilitate self-help groups Monitor, track, evaluate and report outcomes 36

37.  Administrative Expenses - $10,000/SC/year Admin staff support Local transportation by SCs Stipends for reasonable out-of-pocket costs incurred by residents including transportation and child care related to program activities Tracking and evaluation Office furniture, supplies, equipment Hardware and/or software to support ROSS participants’ educational, financial, professional and information needs (not for individuals but for SC’s office, or community room, Neighborhood Networks center/computer lab); Program outreach, printing, postage, utilities Lease/rental of space (no repairs or renovations)  Request ONLY what you need. 37

38.  Training/Travel - $2,000/SC/year ◦ This is training and travel for the ROSS-SC position only. ◦ Training should be relevant and necessary. ◦ All training and travel must be approved by FO or ONAP (not at application) PRIOR to incurring cost  Request ONLY what you need. 38

39.  Direct Services  Salary of FSS Coordinator  Costs associated with preparing your application  Funds awarded for the ROSS program can only be used for the ROSS program  Grantees may not pay the SC less than the salary/benefit amount granted by HUD  Work and expenses outside the scope and intent of this program (list not exhaustive) 39

40.  Standard/General forms (p. 24- 30): ◦ SF424 – Standard Budget form ◦ SF424 Supplement-Faith Based EEO Survey ◦ HUD2880 – Applicant Recipient Disclosure Report ◦ HUD2993 - Acknowledgement of Application Receipt ◦ HUD2991 - Certification of Consistency with the Consolidated Plan ◦ HUD52752 - Certification of Consistency with Indian Housing Plan ◦ SFLLL - Disclosure of Lobbying Activities ◦ Code of Conduct – more on this in later slides 40

41.  Program Forms: ◦ HUD52753 - Certification of Election of Resident Council Board ◦ HUD52755 - Sample Contract Administrator Partnership Agreement* ◦ HUD52768 ROSS Service Coordinators – Funding Request Form* ◦ HUD52769 - ROSS Service Coordinators – Needs and Service Partners Form* ◦ HUD96010 – Logic Model*  *These forms can’t be requested as part of deficiency 41

42. 1. All applicants must show they have a high quality program - THRESHOLD 2. On the HUD-52769 Needs/Providers Form Identify at least 10 need categories (Threshold) Show that there are providers in place for at least 50% of the needs (Threshold) Applicant may be the service provider if the funding comes from sources other than current or prior ROSS grants and will last for the 3-year grant term – INDICATE THE SOURCE OF FUNDING Each provider is not required to commit match 42

43.  You can list more than one service provider for a particular need.  However, at least 10 needs must be identified; AND  50% of all needs should have at least one service provider to meet that need.  If the applicant is the service provider, you must list the source of funding for three years. 43

44. 2. All applicants must show that they have 25% match - THRESHOLD Value of match is documented in match letters Match is demonstrated in application using HUD- 52769 Each partner contributing to match is indicated on the HUD-52769 Match is certified by the ED/Board President/etc. on the HUD-52769 - SIGN THE FORM Match can be cash or in-kind and can be for services provided to participants in this program or for other program eligible activities. 44

45. 45

46. 46

47.  Support what you claim on 52769 and MUST:  Indicate the total value of the commitment  Include a calculation to show how the value of the commitment was derived ◦ EXAMPLE: 2 volunteers x $7.25/hr x 50 hours per year x 3 years = $2,175 ◦ Indicate how the commitment will relate to the program. If the commitment is in-kind, letters must explain what exactly is being contributed ◦ Applicants proposing to use their own resources must also issue a letter and keep it on file  Be available at time of award.  Match letters from each partner, including applicant, must be kept on file and dated between application publication and due date  NOTE: HUD can request to see the letters at any time. 47

48.  Use this form to tell us: ◦ Applicant type, including type of RA, and type of nonprofit status ◦ Name and project number of projects to be served ◦ The population you will serve ◦ EDSC question ◦ The number of coordinators you will hire ◦ The amount of money you are requesting for salaries, admin, and training ◦ Total Grant Request at bottom should be the same as on HUD-52769 and SF-424 48

49. SC Position Requested Project(s) to be served (list name and/or number as applicable) (if different PHAs, list PHA as well) Number of Units to be Served by this SC (See NOFA for minimum) SC will serve Family, Elderly or Both? YearSalary/Fring e (See NOFA for limits) Admin (See NOFA for limits) Training (See NOFA for limits) 1 Steuben Village NY006000002 Humphrey Gardens NY006000009 100both 1$64,000$10,000$2,000 2$66,000$10,000$2,000 3$68,000$10,000$2,000 2 Duplex Homes/Gilmore Village MNY006000003 50families 1$60,000$10,000$2,000 2$62,000$10,000$2,000 3$64,000$10,000$2,000 3 1$$$ 2$$$ 3$$$ TOTAL$384,000$60,000$12,000 TOTAL GRANT REQUESTED $ __456,000_______________ 49

50.  PHA Applicants – Elderly/Disabled Service Coordinators (EDSC) Grant: (question #7)  Are you currently eligible to receive funding for one or more EDSCs through the Operating Subsidy (not ROSS-Elderly/Persons with Disabilities)? Yes __ No __  NOTE: If yes, and you request and are granted funding for an SC to serve Elderly/Disabled Residents through this NOFA, you will forgo any future EDSC Renewal funding. 50

51.  Question 11: Do you (the applicant) have a current ROSS-SC grant (i.e., a grant that was awarded within 2 years from the date of this application)? YES ____ NO ____ ◦ All renewals (FY13) should check No.  Question 12: If yes to question 11, are you applying to serve only projects that are not served by your current ROSS-SC grant? YES ___ NO ___ Renewal applicants should check NO for this. NEW applicants can leave this blank. 51

52. 3. All applicants must show they have capacity.  A Past Performance/Capacity narrative of no more than 10 pages is required for new applicants.  Narrative is NOT required for renewal applicants unless they are PHAS troubled or have been notified of problems by the field office. ◦ Check NOW with your FO or Area ONAP to see if this is going to be a problem. ◦ Capacity and Past Performance will be assessed by the Field Office or Area ONAP on a pass/fail basis. 52

53.  1. Number of units served to ensure that the required 50-unit minimum was served each year under the prior grant;  2. Achievement of at least 50% of the goals contained in the 2013 Logic Model;  3. Timeliness of drawdowns. Drawdowns that occur on a monthly or two-month basis  4. Timeliness of reporting - SF 425 and Logic Model. 53

54.  Renewal Applicants with Troubled/High Risk Status or with performance deficiencies: ◦ Narrative must be submitted addressing their Contract Administrator’s:  Recent, relevant, and successful experience ◦ Signed Contract Administrator Partnership Agreement must be submitted. ◦ A CA may be a nonprofit, other PHA, educational institution, etc.  Remember –Past Performance is a program requirement and evaluated on a pass/fail basis!  Missing narrative and/or CAPA disqualifies you. 54

55. New Applicants: Narrative on Past Performance Related to Capacity: 1. Capacity of Applicant - Recent, relevant, and successful experience 2. Program Administration and Fiscal Management There’s a list of five criteria to be addressed in your narrative: 1.List of past self-sufficiency grants in the last five-years, 2.Description of timely expenditure of grant funds 3.Leveraged funding 4.Project management structure 5.List of audit findings and resolution (if applicable) 55

56. PHAS troubled PHAs, all RAs, and any nonprofit applying as RAs are required to have a Contract Administrator (CA). ◦ These applicants should discuss both their own and their CA’s capacity in the narrative. ◦ If a new applicant has had previous HUD awards, the review will also take into account information in HUD’s records regarding adherence to reporting requirements, applicant’s past history in providing timely responses to HUD inquiries and meeting program requirements under past awards for which it has been funded.  The Past Performance Review is a program requirement and will be conducted on a Pass/Fail Basis. 56

57.  The Logic Model has been changed significantly since 2013.  PLEASE READ the instructions contained in the first three tabs, “Instructions,” “Dropdown Guidance,” and “How to Count.”  The “How to Count” tab is very important – it will provide guidance on how to count participants for each metric.  No Policy Priorities this year. 57

58. 58

59.  Begin by completing the coversheet it will populate the other pages 59

60.  At the top of the LM are 14 mandatory metrics.  Some mandatory metrics are for activities related to families, others are for elderly/disabled.  If a mandatory metric is not relevant to your program enter “0” in the projection column (shaded in orange) for both services/activities and outcomes.  DO NOT complete the “Annual” column (shaded in blue/gray) – this will be completed at the time of actual reporting. 60

61. 61

62.  Mandatory metrics are pre-populated for all three years, but numeric goals have to be inputted for each year  Below the mandatory metrics are “optional” metrics  These will allow you to tell us more about your program.  These are available from a dropdown list  Once you select an optional metric, it will automatically populate on all 3 years and the TOTALS Tab. 62

63. 63

64. 64

65. 65

66.  Logic Model – HUD 96010  Found in Instructions Download  Excel File (don ’ t make into a PDF)  Remember to complete all Mandatory metrics for Year 1, Year 2, Year 3;  Optional metrics come after the mandatory metrics  complete only those relevant to your program  These will carry across all years, but you need to fill out projection columns for all 3 years.  The TOTALS tab is automatically populated. 66

67.  Needs have been preselected (column 2)  Activities/services and outcomes DO NOT need to be 1:1 – See the “Dropdown Guidance” tab for more information 67

68.  Logic Model reporting is ANNUAL.  It is now UNLOCKED!!  Reports will be due 30 days after the anniversary of your Grant Execution  FINAL Logic Model is due 90 days after grant termination.  SF-425 is also due with each LM submission 68

69.  HUD-52753 – Certification of Resident Council Board Election ◦ For each RA applicant ◦ For nonprofit applicants serving an RA (one for each RA the nonprofit will serve) 69

70. LETTERS OF SUPPORT:  Nonprofit applicants are required to submit a letter of support from each RA or PHA they propose to serve.  Letters from RAs must be accompanied by a HUD- 52753 (Certification of Resident Council Board of Elections) from each RA  Letters must include: ◦ Dated between publication and deadline of NOFA ◦ Number of eligible units in PHA/RA ◦ List of Projects to be served ◦ Describe to what extent the PHA/RA is familiar with the nonprofit applicant ◦ Indicate support of nonprofit applicant ◦ Contact information, signature, name and title of person authorized to sign ◦ Addressed to applicant  Remember this is a threshold – missing letter and info cannot be corrected later. 70

71. Contract Administrator Partnership Agreement (if applicable) – ◦ Required for All PHAS-Troubled PHAs and all RA applicants (including nonprofits applying as RAs). ◦ NOT required for nonprofit applicants ◦ NOT required for non-troubled PHAs ◦ Found in Instructions Download called “ HUD-52755 Administrator Partnership Agreement ” ◦ Must indicate that the contract will span the entire length of the grant. ◦ If you are PHAS troubled in any area by the deadline date for this NOFA, you MUST have a CAPA… even if you will not be troubled soon!! You will not be funded without it! 71

72.  501(c)(3) Nonprofits ◦ All 501(c)(3) non-profits must submit their IRS determination letter to prove their non-profit status; and ◦ 2015 annual information return (IRS) - this is NEW  Resident Associations will have to either have 501(c)(3) status or be a locally incorporated nonprofit organization by the deadline date of the application and submit documentation with their application attesting to their status as well as their 2015 state nonprofit report. 72

73. Applicants who pass the threshold and program requirements will be entered into the lottery that corresponds to applicant type (25% set-aside for RAs; renewals; or new applicants).  Resident Associations (RA) - (up to 25% set- aside) ◦ If 25% set-aside exceeded, RA lottery will be conducted  Lottery #1 Renewal Applicants ◦ If funding remains continue to Lottery #2  Lottery #2 New/Other Applicants 73

74.  1. RA Applicants. By statute, 25% of all ROSS funds must be awarded to qualified RAs. If there are more qualified resident organizations than can be funded through the 25% set-aside, a lottery will be conducted.  If a lottery is held for the 25% RA set-aside, RA applications not selected will be placed in the appropriate renewal or new/other lottery.  If more than three RA applications are received from the same PHA that are deemed eligible for a lottery, the first three chosen will be funded. 74

75.  2. Renewal Applicants. After the RA 25% set- aside category is funded, qualified applicants with FY13 ROSS grants will be funded by lottery.  3. New/Other Applicants. Once all qualified RA applicants and renewal applicants are funded, applicants that have either no prior ROSS grants, or no open ROSS grants will be funded on a lottery basis. 75

76. 76

77. 77

78. 78

79. 79

80. 80

81. 81

82. 82

83. 83 Create a folder, i.e. “ROSS FY15 Instructions Download Forms” and save these documents there Create a folder to save all these files, you could name it “FY16 ROSS Instructions Download.”

84. 84

85. 1. Obtain Data Universal Number System (DUNS) Number from Dun and Bradstreet (http://www.dnb.com/get-a-duns- number.html)http://www.dnb.com/get-a-duns- number.html 2. Register with the SAM.gov to designate E-Biz Point of Contact 3. When creating or updating your profile at SAM, identify the E-Biz Point of Contact (E-Biz POC). The person completing the profile must create a 9-digit Marketing Partner ID Number (MPIN ). NOTE: The MPIN is mandatory for SAM registrants and contains nine characters: at least one letter (upper or lower case) and one number. No spaces or special characters are permitted. An MPIN is a personal code that allows you to access other government applications such as the Past Performance Information Retrieval System (PPIRS). The MPIN acts as your password in these and other federal systems, and you should safeguard it. 85

86. 4. The person submitting the application through Grants.gov, is the “Authorized Organization Representative” (AOR). The AOR must register with Grants.gov (using the organization’s DUNS #). 5. When AOR registers with Grants.gov, the E-Biz POC receives an email. 6. The E-Biz POC must log into Grants.gov using DUNS and MPIN (at E-Biz login) to confirm that the AOR is authorized to submit an application on behalf of the organization. 7. AOR will receive email from Grants.gov informing them when they’ve been approved. An organization may have more than one AOR. 8. Everyone involved in this process should add: @grants.gov, @sam.gov, and @fsd.gov to their safe senders list in their email program. 86

87.  If you aren ’ t already registered, BEGIN YOUR REGISTRATION PROCESS IMMEDIATELY!  If your AOR has left, follow registration steps 4-6 to have a new one registered and authorized to submit the application.  Incomplete registration has been a common error and resulted in applicants not receiving funding  Step-by-step process for registration including video tutorials are available on grants.gov (click on “Applicants” tab). 87

88.  You must renew your Systems for Award Management (SAM, formerly CCR) Registration annually  Registrations in SAM are active for one year.  The SAM registrant is notified by email 60, 30, 15 days prior to the registration expiration  Please go to: www.sam.gov for more informationwww.sam.gov  Problems with SAM? Call the Federal Service Desk at 334-206-7828.  ****NO FEE TO REGISTER OR RENEW**** 88

89.  If you changed your eBusiness Point of Contact in the SAM Registration, make sure that the new eBusiness Point of Contact has also granted permission to the person submitting the application to be the Authorized Organizational Representative (AOR) 89

90. 90

91. 91

92.  Via email: Dina.Lehmann-Kim@hud.govDina.Lehmann-Kim@hud.gov  Via telephone: 202-402-2430  When leaving a voicemail, try to leave your specific question so I can leave you a specific answer!  Back-ups: Ronald.T.Ashford@hud.gov, Director, Public Housing Supportive Services; Tel. 202-402-4258.Ronald.T.Ashford@hud.gov 92

93. GOOD LUCK!GOOD LUCK!GOOD LUCK!GOOD LUCK! 93

94.  SEE SLIDES 94-129 94

95.  Opens as a PDF, click “Enable All Features” in upper right hand corner in order for contents to show  Some or all “Optional” forms are also required; i.e. the Attachments form is required in order to submit the forms contained in the Application Instructions  See Checklist in NOFA (see p.24-29) 95

96.  Select the “Optional” forms you need by the box next to each needed form  Required fields in each form are highlighted in yellow but it’s necessary to complete other fields  Use only the following characters to name your files: A-Z, a-z, 0-9, underscore( _ ), hyphen (-), space, period.  Limit the file name to 50 or fewer characters 96

97.  You can save the application package as you work on it by clicking on the "Save" button.  Click on the "Check Package for Errors" button to ensure that you have completed all required data fields. Correct any errors.  If no errors are found, save the application package. The "Save & Submit" button will also become active.  You need to be registered with Grants.gov and granted the role of Authorized Organizational Representative by your organization's eBIZ POC in order to successfully submit your application.  When you’re ready to submit, click on the "Save & Submit" button to begin the application submission process. (You must be connected to the Internet at this time.) 97

98.  You will be taken to the applicant login page to enter your Grants.gov username and password  Follow all onscreen instructions for submission  Upon submission, a confirmation screen will appear on your computer screen which will contain a Grants.gov Tracking Number 98

99.  Upon successful submission, applicants will receive an e-mail notification confirming receipt and indicating that the application is being validated.  The validation process will be completed in approximately 24 to 48 hours.  You will then get a validation email. It is only at this point that you can relax!  You do not have to resubmit your application, but if you decide to do so the last validated submission will be reviewed. 99

100.  If the application does not pass the validation check, it will be rejected and the applicant notified of the reason for the rejected application.  DO NOT ASSUME that the application has been successfully submitted until you receive the validation notice.  If a rejection notice is received, you must correct the error and resubmit.  If you are rejected and you receive the rejection after the deadline, you will have a 24 hour “grace period” from your rejection notice to re-submit.  HUD recommends submitting applications 48 hours before the deadline. 100

101.  You can check on Grants.gov to see the status of your application ◦ Click on “Track My Application” under “Applicant” tab and enter the Grant Tracking Number you received in the application submission confirmation screen (you should print this out). 101

102.  SF-424 – DO THIS FIRST – it will fill in sections of other application package forms automatically ◦ Found in Application Package ◦ #2 – “Type of Application” – new or renewal – Remember, only FY13 grantees are eligible for renewal! (Renewals = “continuation”) ◦ Federal Identifier 5a = PHA code ◦ 5b “Federal Award Identifier” is only for renewals – enter your current FY10 grant number. If it doesn’t end in 13, you are not a renewal. (SAMPLE: SA001RPS002A013) 102

103.  9 – “Applicant Type” is where HUD will look to determine how to process this application ◦ L – Public/Indian Housing Authority ◦ Tribes/TDHEs may be I or K ◦ M - Nonprofits with 501(c)(3) Status ◦ X – Other (for RA applicants) RA applicants with 501(c)(3) status can insert this here  10, 11, 12 and 13 are pre-populated. Don’t change them! 103

104.  14 - You should identify the city or State affected by the program. You need to submit this as an attachment, but you do not have to include other information. 15 - “Descriptive Title of Applicant’s Project” can be “Any town PHA ROSS-SC.” No attachment is necessary. 16 – Congressional District of Applicant… only fill in 16b if the project where you plan to implement the program is in a different congressional district from the main office. This is used to notify Congress so they can make announcements. 17 – Project proposed start and end date – Estimate a three year period. November 1, 2016-October 31, 2019 is fine. If you are a renewal, you may use the end date of your renewal grant as the start date. 104

105.  18 – Estimated Funding – ◦ 18a is THE AMOUNT YOU ARE REQUESTING ◦ 18b is the amount of your match  All others can be left blank  On your Grants.gov confirmation/validation, you may see the amount from line 18g “TOTAL” next to the words “Amount Requested.” Don’t worry. It’s OK.  19 - State review is not required by HUD 105

106.  This is for non-profit applicants only  If you are not a nonprofit, DO NOT SUBMIT IT. 106

107.  SF-LLL – Disclosure of Lobbying Activities (applicable if your agency has or intends to use non-federal funds for lobbying) ◦ Found in “ Optional Documents ” called “ Disclosure of Lobbying Activities ”  SF-LLL-A – Disclosure of Lobbying Activities Continuation Sheet (if applicable) ◦ You can either download it from USA.GOV or make one up yourself. It ’ s basically a blank piece of paper.  IF IT IS NOT APPLICABLE, DO NOT CHECK THE BOX TO HAVE THE FORM INCLUDED IN YOUR APPLICATION PACKAGE, DO NOT SEND IT IN 107

108. HUD-2880 – Applicant/Recipient Disclosure/Update Report – now an Adobe form (part of application package) ◦ Found in “ Optional Documents ” ◦ called “ HUD Applicant-Recipient Disclosure Report ” ◦ Signature “ signs ” upon submission 108

109. Answer to question 1 “Are you applying for assistance for a specific project or activity?” is YES Answer to question 2 “Have you received or do you expect to receive assistance within the jurisdiction of the Department (HUD), involving the project or activity in this application, in excess of $200,000 during this fiscal year (Oct. 1 -Sep. 30)?” should only be YES if you are requesting more than $200,000 for THIS grant for the FIRST YEAR. MANY OF YOU WILL BE “NO” (This question in Threshold Determination applies only to THIS grant application. IF YOU ANSWER “YES” TO BOTH YOU MUST FILL OUT PARTS II OR III. Most of you that need to enter ANYTHING in parts II or III will enter N/A. 109

110.  HUD-2991 – Certification of Consistency with Consolidated Plan (for all applicants except tribes/TDHEs and nonprofits serving them) ◦ Found in Instructions Download ◦ Called “ HUD-2991 ”  Everyone needs either this one or the HUD-52752  One is required for each PHA to be served  It is NOT signed by the PHA, so GET STARTED on this process… Signed by whoever develops the Con Plan for CDBG – usually a city/county planning office 110

111.  HUD-52752 – Certification of Consistency with Indian Housing Plan (if applicable) ◦ Found in Instructions Download ◦ Called “ HUD-52752 ”  Everyone needs either this one or the HUD- 2991  One is required for each Tribe/TDHE to be served.  Signed by the office that manages the I- CDBG funding 111

112.  All applicants must submit a Code of Conduct that has been approved by their Field Office  UNLESS – your organization is listed on the Code of Conduct page http://www.hud.gov/offices/adm/grants/co deofconduct/cconduct.cfm and none of the following has changed: http://www.hud.gov/offices/adm/grants/co deofconduct/cconduct.cfm ◦ Executive Director ◦ Address ◦ Organization name 112

113. Affirmatively Furthering Fair Housing statement  No Affirmatively Furthering Fair Housing statement/certification. Instead the NOFA identifies actions that must be taken by the ROSS-SC.  Be sure to document compliance in program records. 113

114.  ROSS is subject to Section 3 requirements  There are separate reporting requirements which include an annual HUD-60002 paper or online submission  Section 3 program is monitoring compliance more closely, may in the future impose penalties for non-reporting which may include ineligibility for future funding.  Do not send reporting with your ROSS application 114

115.  No separate budgets (other than SF424 and HUD-52768)  No narratives other than the Capacity/Past Performance (as applicable)  Match letters (not required to be submitted, but required to be kept on file) 115

116.  Application forms in the Instructions Download and Application Package should be saved to your hard drive, completed, and then when everything is complete, submitted to Grants.gov.  DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had problems with this in the past. Save and upload from your hard drive.  If more than one person is working on the application package, everyone should be using the same software version. 116

117.  Please label your attachments clearly – go to http://www.grants.gov/web/grants/applicants/app licant-faqs.html#applicationattachments for more info on how to name attachments. http://www.grants.gov/web/grants/applicants/app licant-faqs.html#applicationattachments  Please use the Logic model Naming conventions in the Logic Model instructions  File Names must be less than 50 characters (HUD recommends 32).  Failure to follow attachment naming requirements may result in rejected applications. 117

118.  In addition to Word and Excel documents, HUD is using Adobe Forms in the Grants.gov application package.  Before you can view and complete the application you MUST have a compatible Adobe Reader installed (you can download it from Grants.gov).  When attaching documents use ONLY the formats indicated on grants.gov. 118

119.  After finishing documents and saving them, open them back up again to see if what you entered is really saved.  Register for updates with Grants.gov  You will be given the option when you go to download the application/instructions.  Check the “Funds Available” page for updates such as Technical Corrections 119

120.  If your application is not validated by Grants.gov (meaning there was a problem with your submission), an email will be sent to the person designated in your grants.gov REGISTRATION, not in your APPLICATION because we will not have been able to read your application yet.  Make sure that the person designated in your REGISTRATION is checking his/her email in anticipation of a validation email. 120

121. Make sure that someone will be available to cure deficiencies, both at time of application submission and during the competition processing time! This could be a while after submission … if the point of contact for the application goes on vacation, designate someone to cover for them. HUD will notify applicants with deficiencies via email (to the person designated in 8F on the SF424.) 121

122.  SAVE every email correspondence, email validation, the log number/call number every time you call the help desk, etc. These may become crucial if there is a problem. 122

123.  For help with Grants.gov process, please call 1-800-518-GRANTS; or  Send an email to support@grants.govsupport@grants.gov  Please do not call the Program office with Grants.gov questions 123

124.  Funds Available Page – lots of good information here: http://portal.hud.gov/hudportal/HUD?src=/ program_offices/administration/grants/fun dsavail http://portal.hud.gov/hudportal/HUD?src=/ program_offices/administration/grants/fun dsavail  From there you can access the ROSS FY16 NOFA page or go to: http://portal.hud.gov/hudportal/HUD?src=/ program_offices/administration/grants/fun dsavail/nofa16/ross http://portal.hud.gov/hudportal/HUD?src=/ program_offices/administration/grants/fun dsavail/nofa16/ross124

125.  Non-Curable Deficiencies  If 52768, 52769, letters of support (as relevant) Logic Model, narratives, CAPA (as relevant) are not included in the application package, the application will be considered non-responsive to the NOFA and will be determined ineligible and will not be considered for funding. 125

126. 52768  Enter Total number of ACC units  Project Name AND 11-digit project number (from PIC) – List can be found in the instructions download – the document is: Previously Funded Development Report)  DO NOT indicate the name of the PHA for the Project Name. If the PHA only has one project and everyone just calls it “Johnson Housing Authority” please note that.  Number of UNITS TO BE SERVED for EACH SC  Choose family, elderly or both for EACH SC (Remember EDSC provision)  Budget line amounts for EACH SC for EACH year  If you enter only one year, you will get only one year of funding and that won’t change your eligibility for future funding. GMC will not ask for a “cure” for requesting only one year of funding 126

127. 52769 ◦ If you list yourself as the provider, indicate FUNDING SOURCE AND TOTAL YOU’RE COMMITTING FOR THE GRANT PERIOD - HUD will not request a “cure” but the match may not be counted, which may result in ineligibility  Value of match (total) must equal “Total Match Documented”  Total Grant Requested on 52769 must equal Total Grant Requested on 52768 and Estimated Funding (Federal) on SF-424 (18a) 127

128. Logic Model  Year 1, Year 2, Year 3  Complete all columns, including column 7 (evaluation tools) Sections A-E  2880  Part I – if you answer “YES” to both Question 1 and Question 2, you MUST complete Part II and Part III.  If you indicated YES to both questions in Part I and have no information to report in Part II and Part III, you must indicate N/A. 128

129. Certification of Consistency with the Con Plan (2991) or Indian Housing Plan (52752)  ALL applicants are required to have one or the other  Indicate ROSS-SC program for the name of the Federal Program to which you are applying  MUST have signature and date 129