1. Campus Coordinator Training April 13, 2016
STAAR, STAAR A, STAAR L
6th/7th Math/Reading
8th Reading/Math May Administration (SSI)
8th Science/Social Studies
STAAR ALT 2

2. This training does NOT take the place of reading the appropriate manuals.

3. Reflections from March Administration
Quality Control
Adhere to your scheduled time. CTC is expected to submit materials on assigned day & time. Contact your DWTC if a problem arises.
Ensure all pertinent bubbles are gridded on hand bubbled docs
On Precode answer documents, students are not to hand bubble demographic information unless it is incorrect.
When checking in answer documents from your test administrators, quality control items as you go
Bring all white boxes, rosters and seating charts to check in
Review and refer to manuals, PowerPoints and meeting handouts before contacting us.
Complete all testing and submit materials according to the critical deadlines
Covering instructional materials during testing
Student backpacks and purses are to be placed at the front of the room during testing.

4. YOU MUST READ YOUR MANUALS
STAAR Test Administrator Manual
TEA District and Campus Coordinator Manual
TEA Test Security Supplement

5. Calendar of Events

6. State Testing Window Test Dates (State Mandated)
STAAR Tests/Action Items
May 9, 2016 (Monday)
6th/7th STAAR Math
8th STAAR Math (2nd Administration- Grade 8 only. Math 7 PreAP are not testing)
May 10, 2016 (Tuesday)
6th/7th STAAR Reading
8th STAAR Reading (2nd Administration only)
May 11, 2016 (Wednesday)
Grade 8 Science
Science 7 PreAP Testing
6th/7th makeups
May 12, 2016 (Thursday)
Grade 8 Social Studies
All make-up sessions for STAAR assessments scheduled to be administered from May 9 – May 11 must be completed by the end of the day.
May 13, 2016 (Friday)
Hand deliver all scorables to Buckner Bldg according to sign up schedule.

7. DISD Critical Deadlines (Before Testing)
Test Coordinator Training Session
H. B. Bell School Support Services Building, 2909 N. Buckner Blvd., Dallas, TX
April 13, 2016 (Wednesday)
1:30 p.m.
STAAR ALT 2 testing completed
April 20, 2016 (Wednesday)
Return all STAAR ALT 2 nonscorable materials
April 25, 2016 (Monday)
STAAR shipment to school (new ETS combined secure booklets & nonsecure headers/bands)
April 26, 2016 (Tuesday)
STAAR test plan to your DWTC
April 29, 2016 (Friday)
Campus Test Administrator training completed
(floaters, bathroom duty, lunch duty, etc.)
May 4, 2016 (Wednesday)
ACP Performance Meeting
Deliver Algebra I scorable documents to Buckner Bldg
May 6, 2016 (Friday)

8. DISD Critical Deadlines (After Testing)
Hand-deliver SCORABLES to
H. B. Bell School Support Services Building,
2909 N. Buckner Blvd., Dallas, TX
1st Floor Conference Room
May 13, 2016 (Friday)
(as scheduled by your DWTC)
Mail ALL NONSCORABLES (place in front office for district mail truck pick-up) and address to: State and National Assessments, Service Center
(No box number required) REMEMBER YOUR DELIVERY TICKETS!!
request for truck pickup of boxes to
By May 17, 2016 (Thursday)
District receives standard score reports
June 3, 2016
Questions
Call State and National Assessments (SNA),
H. B. Bell Student Support Services Building,
Phone: (972)
Materials
Order online via website

9. Testing Compliance

10. STAAR EXAMS May Administration
6th/7th grade Math/Reading
8th grade Math/Reading (SSI retesters)
8th grade Science/Social Studies

11. Who Should Take May STAAR Exams
Any student enrolled in 8th Math/Reading that did not pass in March. Exceptions STAAR ALT2 students & Math 7 PreAP students.
Any student enrolled in 6th/7th Math/Reading and 8th grade Science/Social Studies. Exceptions STAAR ALT2 students.

12. Digging in the Manuals: Accommodations

13. Allowable Procedures TYPE ONE Doesn’t require TEA approval.
Reference Pages O13-O16
Reference Pages
TYPE ONE
Doesn’t require TEA approval.
It is accommodation that should be routinely used in the class room.
TYPE TWO
Requires TEA approval.

14. Supplemental Aids
Type 1
Any student who receives special education services or receives Section 504 services as a student identified with dyslexia or a related disorder per TEC §38.003, may use this accommodation if he/she meets the eligibility criteria.
… routinely, independently, and effectively uses this accommodation…
…disability that affects memory retrieval, focus, or organization that is severe enough to prevent him or her from learning and retaining information …despite multiple opportunities to learn...

15. Basic Transcribing Type 1
Any student (e.g., general ed., special ed., Section 504) may use this accommodation if he/she meets the eligibility criteria.
…routinely and effectively uses this accommodation…
Meets one of the following:
…impairment in vision that necessitates the use of braille or large print test materials
…disabling condition that prevents him or her from independently and effectively recording responses …on the …answer document…

16. What’s Read What’s Not Read Remember to:
Oral Administration
Type 1
Reference Page 15
What’s Read
What’s Not Read
Reading Passages
Questions and answers
Remember to:
Sign Oath for Oral Administration
Provide extra test booklet for test administrator

17. Large Print
Type 1
Reference Pages S43
This accommodation allows for state-provided large-print test materials.
Any student (e.g., general ed., special ed., Section 504) may use this accommodation if he/she meets the eligibility criteria.
…routinely and effectively uses this accommodation…
Meets one of the following:
…impairment in vision…
…disability that affects… accuracy in tracking …
…physical disability…

18. tea.texas.gov/WorkArea/DownloadAsset.aspx?id=25769817978
Braille
Type 1
Reference Pages S43
This accommodation allows for state-provided braille test materials for a student receiving special education or Section 504 services as a student with a Visual Impairment and who routinely uses braille materials in the classroom.
contracted braille test materials
uncontracted braille test materials
tea.texas.gov/WorkArea/DownloadAsset.aspx?id=

19. Digging in the Manuals: Preparing for Testing

20. Test Security
Reference Page S13
Reference Pages
All staff members must be trained by the Campus Testing Coordinator no later than Wednesday, May 4, 2016.
All staff members must sign a State Testing Oath.
Please verify receipt of all boxes and inventory all materials.
All materials should be placed in locked storage.

21. Requirements
Reference Page S13
All tests must be administered in strict accordance with the instruction contained in the test administrator manuals.
No person may review the student responses during or after the test administration.
No person may change any responses or instruct a student to do so.
Reference Pages

22. Testing Irregularities
Reference Pages
Serious
Procedural
Ineligibility and IEP errors
Improper accounting of secure materials.
Not verifying that student responses are recorded on an answer sheet.
Leaving classrooms unattended.
Testing personnel not properly monitoring students during organized breaks.
Students were not prevented from using electronic devices and shared test content.
Allowing untrained staff members to enter testing rooms.
Students were permitted to test beyond the allowed time.
Students were not permitted to test during the allowable timeframe.
Test administrators did not read verbatim from the STAAR Manual.
Test administrator using cell phone during testing
Directly or indirectly assisting students.
Anyone tampering with student responses.
Discussing secure test content, student responses, or student performance.
Duplicating or electronically capturing any confidential student test content.

23. Reporting Irregularities
Notify
Principal
Executive Director
SNA
Information Needed for Complete Report
Details about the incident:
Date
Time
Location
Involved Parties
Statements for all involved parties
Statement of how the issue was resolved
Plan of Correction

24. Ways to Irregularities
Never leave test material unsupervised.
As soon as a student finishes testing, inspect answer document and if student did not bubble all answers say,  “You have not recorded all of your answers on the answer document, please do so now.”
Actively monitor students at all time, especially with the writing prompts.
Ensure students understand there is not free time if they finish early. They may read a book when finished.
Verbal/Written reminders of time remaining to ensure student has time to record answers or answer sheet.
Review small group and sped rosters in advance.

25. STAAR Time Limits Create a plan for late students
Reference Pages S5
Reference Pages 10
create a plan to notify parents
Test
Time limit
STAAR Reading, Math, Science, Social Studies
FOUR-HOUR
Create a plan for late students

26. Dictionary Policy tea. texas. gov/WorkArea/DownloadAsset. aspx
Dictionary Policy tea.texas.gov/WorkArea/DownloadAsset.aspx?id=
Reference Page S7
Must be available for all students taking STAAR & STAAR A Reading at grades 6-8.
Inventory before testing.
Dictionaries should be placed in the classrooms no later than two days before testing.
Use a 1:5 student ratio

27. Calculators Inventory calculators ASAP
Reference Pages S8-S9
Inventory calculators ASAP
Use a 1:1 student ratio for Math 8 (Per District Guidelines).
Not allowable for 6th/7th unless per IEP.

28. Materials Control Form
Must include test administrator’s name, range of test booklets, number of answer documents, time in and out.
You can create your own format with all pertinent information or use the format provided by the state.
Reference Page S31

29. Ensuring Proper Test Procedures
Reference Pages
Create a plan to distribute electronic devices.
Provide seating charts for all testing rooms.
Be sure students mark their answers on the answer document.
Be sure to mark total time taken to test in the Agency Use section on the answer document. For a single subject test use column A. Use columns A and C for two subjects testing.
Reference Pages S36- S38

30. Smart board with Online Stopwatch
Keeping Time
General Timer
Smart board with Online Stopwatch

31. Preparing the Answer Document

32. Creating a Blank Answer Document
Use MyData Portal and Chancery to Locate Student Name ID Date of Birth PEIMS Accommodations
Appendix A
Reference Pages Appendix A-C

38. Sample Precode Roster

39. Preparing Scorables Answer Documents *white boxes
Verify nothing is left in books.
Ensure that pertinent identifying information is bubbled.
Ensure score code and test date(Algebra I) are listed.
Organize answer documents by 100 per band.
Ensure accommodations as applicable are bubbled.
Ensure that total time taken to test is marked in the Agency Use section on the answer document. For a single subject test use column A. Use columns A and C for two subjects testing.
Ensure that above grade level is marked for all Math 7 PreAP Students and the O score code is bubbled for Math.
ETS is counting EVERY answer document. Return all answer documents. DO NOT DESTROY unused or damaged answer documents. ALL must be returned to ETS.

40. Roles and Responsibilities

41. Test Coordinator Responsibilities
Create prior to your test coordinator training:
Print the “needs to test” report to verify that no student was overlooked.
Set the testing schedule for the campus.
Verify classroom has been covered
Prepare a plan for lunch for students that are testing.
Report all irregularities to State and National Assessments.

42. Topics to Cover in Test Training
Reference Pages S18-S19
Testing schedule for the week
Start and Stop Times
Responsibilities of Test Administrators and Proctors
How to actively monitor
Allowable Accommodations
A plan for makeups
Answer Documents
*Remember* Non Certified paraprofessionals are recommended to be used as a last resort.

43. Test Administrator Responsibilities
Cover instruction displays no later than Friday, May 6, 2016.
Complete training and read the 2016 test administrator manual.
Ensure that all student information remains confidential.
Administer assigned test in accordance to state and district policy.
Ensure that all materials that are checked out remain secure at all times.
Ensure electronic devices remain off while students are testing.
Actively monitor students while they are testing.
ACTIVE Monitoring:
Ensure students remain seated during testing;
Ensure there is no talking during testing lunch;
Ensure students have no cell phones or other personal electronic devices. Have a plan in place for cell phones;
Ensure students are marking their answers on their answer document;
Ensure students are working only on the subject-area test being administered that day.
The test administrator is consistently walking around the room to ensure all students are on target.

45. Testing Materials Pencils Highlighters Dictionaries Seating Charts
Graphing Paper
Calculators/
Math/Science Chart
Test booklets
Answer Documents

46. Preparing Non Scorables for Submission *brown boxes
Reference Page S59
Ensure that all materials listed on the control form have been accounted for everyday.
All materials should be boxed up for return to the Service Center as soon as testing has ended.
Do not wait until the deadline to box materials for shipping.
Booklets should be returned in numeric order.
It is an irregularity to ship nonscorables late to the Service Center.
Reference Page
ETS is counting EVERY answer document. Return all answer documents. DO NOT DESTROY unused or damaged answer documents. ALL must be returned to ETS.

47. Changes to Pick up of Materials
Maria Esparza is new contact.
her to get nonscorable boxes picked up and any questions you may have about pick up.

48. Document Retention – Materials to Keep on Campus for 5 years
Reference Page O21
Maintain a Copy of the following:
Seating charts
Testing Rosters
Accommodation Rosters
Test Administrator Oaths
Material Control Forms
Training Materials
All materials used for testing including reference materials, graph and scratch paper should be destroyed.

49. Students not Attending Your Campus that Affect Your Campus Accountability

50. DAEP / JJAEP / Hospital Homebound
Contact the coordinator on campus to verify if student will be tested and will require physical accommodations.
TEA#
School Type
School
Test Coordinator
Phone #
030
High
Maya Angelou
Bevelon White
Jan Evans  
099
High/Middle
Hospital/Homebound
Pam Castle
(n/a)
Elementary/ Middle/High
JJAEP
Sheterric Malone
x. 5502
Jennifer Paige
011
Middle
LACEY
Kimberly Wilson
029
SCGC
Tammy Mclean

51. STAAR ALT 2 Reminders

52. Assessment Window and Tested Subjects
The STAAR Alternate 2 testing window is April 4 – 22, Districts may choose when to administer each subject and grade-level test within the window.
The test will be administered in the following grades and subjects:

53. Key STAAR ALT 2 Dates Activity Date
STAAR Alternate 2 Assessment Window
April 4, – April 22, 2016
*Transfer date: students entering the district April 5 or later do not have to be assessed
*April 5, 2016
Return all nonscorable materials
April 25, 2016
Districts Ship All STAAR Alternate 2 Materials
April 29, 2016

54. Return Test Materials to the Campus Coordinator
Return nonscorable materials:
STAAR Alternate 2 Scoring Document
test booklets grouped by grade for grades 3–8
student test booklets grouped by course for EOC assessments
secure Alternate 2 test administrator manuals photocopies of secure test materials, if used
Pack STAAR Alternate 2 materials either by campus or by district. If packing by campus, be sure that all the materials for a single campus are grouped together and packed in the box before adding materials from another campus.
Do not mix STAAR Alternate 2 materials with STAAR or TELPAS materials in the same shipment.

55. Who to Contact
Please contact your Districtwide Testing Coordinator prior to calling Pearson or ETS.
Charlenta Govan, District Testing Coordinator (972)
Cherie Reece, Coordinator, District Testing Coordinator (972)
LaKedra Cardell, Coordinator, District Testing Coordinator (972)
Jill Heintzman, Coordinator, District Testing Coordinator (972)
Felicia Gibbons, Coordinator, District Testing Coordinator (972)

56. Ordering STAAR Materials
Go to
Click Quicklinks on left
Click the Order STAAR Materials link
Login using EAD credentials

57. Service Center I Jorge Aguirre, Manager Hours 7:30 – 4:30 pm Address
Hours
7:30 – 4:30 pm
Address
2525 South Ervay
Dallas , TX 75228
Phone Number
(972)

58. Q & A