1. The Internal Assessment Ch 4 -1 www.ePowerPoint.com

2. CHAPTER OUTLINE 6/11/2016 Ch 4 -2 The Nature of an Internal Audit The Resource-Based View (RBV) Integrating Strategy & Culture

3. Chapter Outline ( cont’d ) 6/11/2016 Ch 4 -3 Management Marketing Opportunity Analysis

4. Chapter Outline ( cont’d ) 6/11/2016 Ch 4 -4 Finance/Accounting Production/Operations Research & Development

5. Chapter Outline ( cont’d ) 6/11/2016 Ch 4 -5 Management Information Systems The Internal Factor Evaluation (IFE) Matrix

6. The biggest levers you’ve got to change a company are strategy, structure, and culture. If I could pick two, I’d pick strategy and culture. – Wayne Leonard, CEO, Entergy 6/11/2016 Ch 4 -6 Internal Assessment Weak leadership can wreck the soundest strategy. – Sun Zi

7. -- Strengths -- Weaknesses 6/11/2016 Ch 4 -7 Nature of an Internal Audit Functional Areas of Business

8. Internal strengths/weaknesses External opportunities/threats Clear statement of mission Ch 4 -8 Nature of an Internal Audit Basis for Objectives & Strategies

9. Ch 4 -9 Key Internal Forces Functional Business Areas:  Vary by organization  Divisions have differing strengths & weaknesses

10. Ch 4 - 10 Key Internal Forces Distinctive Competencies:  Firm’s strengths that cannot be easily matched or imitated by competitors

11. Ch 4 - 11 Key Internal Forces Distinctive Competencies:  Building competitive advantage involves taking advantage of distinctive competencies

12. Ch 4 - 12 Key Internal Forces Distinctive Competencies:  Strategies designed to improve on a firm’s weaknesses and turn to strengths

13. Ch 4 - 13 Internal Audit Information from: Management Marketing Finance/accounting Production/operations Research & Development Management information Systems Parallels process of external audit

14. Ch 4 - 14 Internal Audit Involvement in performing an internal strategic-management audit provides vehicle for understanding nature and effect of decisions in other functional business areas of the firm

15. Ch 4 - 15 Internal Audit Coordination & understanding among managers from all functional areas Key to Organizational Success

16. Ch 4 - 16 Internal Audit Number and complexity increases relative to organization size Functional Relationships

17. Ch 4 - 17 Internal Audit Exemplifies complexity of relationships among functional areas of the business Financial Ratio Analysis

18. 6/11/2016 Ch 4 - 18 Resource Based View (RBV) Approach to Competitive Advantage Internal resources are more important than external factors

19. 6/11/2016 Ch 4 - 19 Resource Based View (RBV) 3 All Encompassing Categories 1. Physical resources 2. Human resources 3. Organizational resources

20. 6/11/2016 Ch 4 - 20 Resource Based View (RBV) Empirical Indicators  Rare  Hard to imitate  Not easily substitutable

21. Ch 4 - 21 Integrating Strategy & Culture Pattern of behavior developed by an organization as it learns to cope with its problem of external adaptation and internal integration…is considered valid and taught to new members Organizational Culture

22. 6/11/2016 Ch 4 - 22 Integrating Strategy & Culture Organizational Culture  Resistant to change  May represent:  Strength  Weakness

23. 6/11/2016 Ch 4 - 23 Cultural Products Values Legends Beliefs HeroesRites SymbolsRituals Myths Integrating Strategy & Culture

24. 6/11/2016 Ch 4 - 24 Integrating Strategy & Culture Organizational Culture Can Inhibit Strategic Management  Miss external changes due to strongly held beliefs  Natural tendency to “hold the course” even during times of strategic change

25. U.S. VERSUS FOREIGN CULTURES To successfully compete in world markets, U.S. managers must obtain a better knowledge of historical, cultural, and religious forces that motivate and drive people in other countries. 6/11/2016 Ch 4 - 25

26. 6/11/2016 Ch 4 - 26

27. 6/11/2016 Ch 4 - 27 Management Functions of Management 1. Planning 2. Organizing 3. Motivating 4. Staffing 5. Controlling

28. 6/11/2016 Ch 4 - 28 Management Planning Stage When Most Important Function Strategy Formulation Organizing Strategy Implementation Motivating Strategy Implementation Staffing Controlling Strategy Implementation Strategy Evaluation

29. 6/11/2016 Ch 4 - 29 Management Planning  Beginning of management process  Bridge between present & future  Improves likelihood of attaining desired results

30. 6/11/2016 Ch 4 - 30 Planning Forecasting Establishing objectives Devising strategies Developing policies Setting goals Management

31. 6/11/2016 Ch 4 - 31 Management Organizing  Achieves coordinated effort  Defines task & authority relationships  Departmentalization  Delegation of authority

32. 6/11/2016 Ch 4 - 32 Organizing Organizational design Job specialization Job descriptions Job specifications Span of control Unity of command Coordination Job design Job analysis Management

33. 6/11/2016 Ch 4 - 33 Management Motivating  Influencing to accomplish specific objectives  Communication – major component

34. 6/11/2016 Ch 4 - 34 Motivating Leadership Communication Work groups Job enrichment Job satisfaction Needs fulfillment Organizational change Morale Management

35. 6/11/2016 Ch 4 - 35 Management Staffing  Personnel management  Human resources management

36. 6/11/2016 Ch 4 - 36 Staffing Wage & salary admin. Employee benefits Interviewing Hiring Discharging Training Management development Affirmative Action EEO Labor relations Management

37. 6/11/2016 Ch 4 - 37 Management Controlling  Establishing performance standards  Ensure actual operations conform to planned operations  Taking corrective actions

38. 6/11/2016 Ch 4 - 38 Controlling Quality Financial Sales Inventory Expense Analysis of variance Rewards Sanctions Management

39. 6/11/2016 Ch 4 - 39 Management Audit Checklist Does the firm use strategic management concepts? Are objectives/goals measurable? Well communicated? Do managers at all levels plan effectively? Does the firm use strategic management concepts? Are objectives/goals measurable? Well communicated? Do managers at all levels plan effectively?

40. 6/11/2016 Ch 4 - 40 Management Audit Checklist Do managers delegate well? Is the organization’s structure appropriate? Are job descriptions clear? Are job specifications clear? Is employee morale high? Do managers delegate well? Is the organization’s structure appropriate? Are job descriptions clear? Are job specifications clear? Is employee morale high?

41. 6/11/2016 Ch 4 - 41 Management Audit Checklist Is employee absenteeism low? Is employee turnover low? Are the reward mechanisms effective? Are the organization’s control mechanisms effective? Is employee absenteeism low? Is employee turnover low? Are the reward mechanisms effective? Are the organization’s control mechanisms effective?

42. 6/11/2016 Ch 4 - 42 Marketing Customer Needs/Wants for Products/Services 1. Defining 2. Anticipating 3. Creating 4. Fulfilling

43. 6/11/2016 Ch 4 - 43 Marketing Marketing Functions 1. Customer analysis 2. Selling products/services 3. Product & service planning 4. Pricing 5. Distribution 6. Marketing research 7. Opportunity analysis

44. 6/11/2016 Ch 4 - 44 Customer Analysis Customer surveys Consumer information Market positioning strategies Customer profiles Market segmentation strategies Marketing

45. 6/11/2016 Ch 4 - 45 Advertising Sales Promotion Publicity Sales force management Customer relations Dealer relations Marketing Selling Products/Services

46. 6/11/2016 Ch 4 - 46 Test marketing Brand positioning Devising warrantees Packaging Product features/options Product style Quality Marketing Planning Product/Service

47. 6/11/2016 Ch 4 - 47 Forward integration Discounts Credit terms Condition of sale Markups Costs Unit pricing Marketing Pricing

48. 6/11/2016 Ch 4 - 48 Warehousing Channels Coverage Retail site locations Sales territories Inventory levels Transportation Marketing Distribution

49. 6/11/2016 Ch 4 - 49 Data collection Data input Data analysis Support business functions Marketing Marketing Research

50. 6/11/2016 Ch 4 - 50 Assessing costs Assessing benefits Assessing risks Cost/benefit/risk analysis Marketing Opportunity Analysis

51. 6/11/2016 Ch 4 - 51 Marketing Opportunity Analysis 1. Are markets segmented effectively? 2. Is the organization positioned well among competitors? 3. Has the firm’s market share been increasing? 4. Are the distribution channels reliable & cost effective? 5. Is the sales force effective?

52. 6/11/2016 Ch 4 - 52 Marketing Opportunity Analysis 6. Does the firm conduct market research? 7. Are product quality & customer service good? 8. Are the firm’s products/services priced appropriately? 9. Does the firm have effective promotion, advertising, & publicity strategies?

53. 6/11/2016 Ch 4 - 53 Marketing Opportunity Analysis 10. Are the marketing planning & budgeting effective? 11. Do the firm’s marketing managers have adequate experience and training?

54. 6/11/2016 Ch 4 - 54 Finance/Accounting  Determining financial strengths & weaknesses key to strategy formation

55. 6/11/2016 Ch 4 - 55 Finance/Accounting Finance/Accounting Functions 1. Investment decision (Capital budgeting) 2. Financing decision 3. Dividend decision

56. 6/11/2016 Ch 4 - 56 Firm’s ability to meet its short-term obligations Ratios Current ratio Quick (or acid test) ratio Basic Financial Ratios Liquidity Ratios

57. 6/11/2016 Ch 4 - 57 Extent of debt financing Ratios Debt-to-total assets Debt-to-equity Long-term debt-to-equity Times-interest earned Basic Financial Ratios Leverage Ratios

58. 6/11/2016 Ch 4 - 58 Effective use of firm’s resources Ratios Inventory-turnover Fixed assets turnover Total assets turnover Accounts receivable turnover Average collection period Basic Financial Ratios Activity Ratios

59. 6/11/2016 Ch 4 - 59 Effectiveness shown by returns on sales & investment Ratios Gross profit margin Operating profit margin Net profit margin Return on total assets (ROA) Basic Financial Ratios Profitability Ratios

60. 6/11/2016 Ch 4 - 60 Effectiveness shown by returns on sales & investment Ratios Return on stockholders equity (ROE) Earnings per share Price-earnings ratio Basic Financial Ratios Profitability Ratios (cont’d)

61. 6/11/2016 Ch 4 - 61 Firm’s ability to maintain economic position Ratios Sales Net income Earnings per share Dividends per share Basic Financial Ratios Growth Ratios

62. 6/11/2016 Ch 4 - 62 Finance/Accounting Audit Where is the firm strong/weak as indicated by financial ratio analysis? Can the firm raise short-term capital as needed? Can the firm raise long-term capital as needed through debt and/or equity? Where is the firm strong/weak as indicated by financial ratio analysis? Can the firm raise short-term capital as needed? Can the firm raise long-term capital as needed through debt and/or equity?

63. 6/11/2016 Ch 4 - 63 Finance/Accounting Audit Does the firm have sufficient working capital? Are capital budgeting procedures effective? Are dividend payout policies reasonable? Are the firm’s financial managers experienced & well trained? Does the firm have sufficient working capital? Are capital budgeting procedures effective? Are dividend payout policies reasonable? Are the firm’s financial managers experienced & well trained?

64. 6/11/2016 Ch 4 - 64 Finance/Accounting Audit Effective Financial Analysis Requires: 1.Analysis of how the ratios have changed over time 2.How the ratios compare to industry norms 3.How the ratios compare with key competitors Effective Financial Analysis Requires: 1.Analysis of how the ratios have changed over time 2.How the ratios compare to industry norms 3.How the ratios compare with key competitors

65. 6/11/2016 Ch 4 - 65 Production/Operations Production/Operations Functions  Process  Capacity  Inventory  Workforce  Quality

66. 6/11/2016 Ch 4 - 66 Facility design Technology selection Facility layout Process flow analysis Facility location Line balancing Process control Production/Operations Process

67. 6/11/2016 Ch 4 - 67 Forecasting Facilities planning Aggregate planning Scheduling Capacity planning Queuing analysis Production/Operations Capacity

68. 6/11/2016 Ch 4 - 68 Raw materials Work in process Finished goods Materials handling Production/Operations Inventory

69. 6/11/2016 Ch 4 - 69 Job design Work measurement Job enrichment Work standards Motivation techniques Production/Operations Workforce

70. 6/11/2016 Ch 4 - 70 Quality control Sampling Testing Quality assurance Cost Control Production/Operations Quality

71. 6/11/2016 Ch 4 - 71 Production/Operations Audit Are suppliers of materials, parts, etc. reliable and reasonable? Are facilities, equipment & machinery in good condition? Are inventory-control policies and procedures effective? Are suppliers of materials, parts, etc. reliable and reasonable? Are facilities, equipment & machinery in good condition? Are inventory-control policies and procedures effective?

72. 6/11/2016 Ch 4 - 72 Production/Operations Audit Are quality-control policies & procedures effective? Are facilities, resources, and markets strategically located? Does the firm have technological competencies? Are quality-control policies & procedures effective? Are facilities, resources, and markets strategically located? Does the firm have technological competencies?

73. 6/11/2016 Ch 4 - 73 Research & Development Research & Development Functions  Development of new products before competitors  Improving product quality  Improving manufacturing processes to reduce costs

74. 6/11/2016 Ch 4 - 74 Financing as many projects as possible Use percent-of-sales method Budgeting relative to competitors How many successful new products are needed Research & Development R&D Budgets

75. 6/11/2016 Ch 4 - 75 Research & Development Audit Are the R&D facilities adequate? If R&D is outsourced, is it cost effective? Are the R&D personnel well qualified? Are R&D resources allocated effectively? Are the R&D facilities adequate? If R&D is outsourced, is it cost effective? Are the R&D personnel well qualified? Are R&D resources allocated effectively?

76. 6/11/2016 Ch 4 - 76 Research & Development Audit Are MIS and computer systems adequate? Is communication between R&D & other organizational units effective? Are present products technologically competitive? Are MIS and computer systems adequate? Is communication between R&D & other organizational units effective? Are present products technologically competitive?

77. Ch 4 - 77 Management Information Systems Purpose  Improve performance of an enterprise by improving the quality of managerial decisions.

78. Information Systems CIO/CTO Security User-friendly E-commerce 6/11/2016 Ch 4 - 78 Management Information Systems

79. 6/11/2016 Ch 4 - 79 Management Information Systems Audit Do managers use the information system to make decisions? Is there a CIO or Director of Information Systems position in the firm? Is data updated regularly? Do managers use the information system to make decisions? Is there a CIO or Director of Information Systems position in the firm? Is data updated regularly?

80. 6/11/2016 Ch 4 - 80 Management Information Systems Audit Do managers from all functional areas contribute input to the information system? Are there effective passwords for entry into the firm’s information system? Are strategists of the firm familiar with the information systems of rival firms? Do managers from all functional areas contribute input to the information system? Are there effective passwords for entry into the firm’s information system? Are strategists of the firm familiar with the information systems of rival firms?

81. 6/11/2016 Ch 4 - 81 Management Information Systems Audit Is the information system user-friendly? Do all users understand the competitive advantages that information can provide? Are computer training workshops provided for users? Is the firm’s system being improved? Is the information system user-friendly? Do all users understand the competitive advantages that information can provide? Are computer training workshops provided for users? Is the firm’s system being improved?

82. 6/11/2016 Ch 4 - 82

83. 6/11/2016 Ch 4 - 83

84. Key Terms & Concepts 6/11/2016 Ch 4 - 84 For Review (Unit 4) Activity RatiosCost/Benefit Analysis Capital BudgetingCultural Products CommunicationDistinctive Competencies ControllingDistribution

85. Key Terms & Concepts 6/11/2016 Ch 4 - 85 For Review (Unit 4) Dividend Decision Functions of Finance/Accounting Empirical IndicatorsFunctions of Management Financial Ratio AnalysisFunctions of Marketing Financing Decision Functions of Production/ Operations

86. Key Terms & Concepts 6/11/2016 Ch 4 - 86 For Review (Unit 4) Growth RatiosInvestment Decision Human Resource Management Leverage Ratios Internal AuditLiquidity Ratios Internal Factor Evaluation (IFE) Matrix Management Information Systems

87. Key Terms & Concepts 6/11/2016 Ch 4 - 87 For Review (Unit 4) MotivatingPersonnel Management Opportunity AnalysisPlanning Organizational CulturePricing Organizing Product & Service Planning

88. Key Terms & Concepts 6/11/2016 Ch 4 - 88 For Review (Unit 4) Production/Operations Functions Selling Profitability RatiosStaffing Research & DevelopmentSynergy Resource Based View (RBV) Test Marketing

89. Key Terms & Concepts 6/11/2016 Ch 4 - 89 For Review (Unit 4) Value Chain Analysis (VCA)