1. Eau Claire Jazz Fest Registration Database Presented by: Mark Forgette Patrick Fritz-Morkin Riley Schiefelbein

2. PROJECT PLAN Eau Claire Jazz, Inc – Registration Database

3. Recap Eau Claire Jazz Inc. Non-profit organization to promote Jazz in the Chippewa Valley Run primarily by student volunteers New organization with many IT needs

4. Organizational Problem Too much paper usage during festival –20 reams (10,000 sheets) Information spread over several locations –Unnecessary Repetition Difficult to produce reports

5. IT Objective Integrate a reliable registration database to house school information and produce required reports to aid in the success of the Jazz Festival.

6. Stakeholders Project team Executive Director Future volunteers –IT –System Users

7. CASE Tools MS Visio MS Access MS Project

8. IPOF Model InputProcessingOutput  School Information  Director Information  Musicians Information  Adjudicator Information  Other scheduling related info.  Microsoft Access Queries and Sorting  Generate schedule  Room schedule  Payment Reports  Award Reports  Demographic Reports  Emergency Contact Summary Feedback: Comments from Directors, Schools, and Adjudicators on ease of use and reliability of sound information and set-up

9. Overview Gantt / WBS

10. Gantt / WBS

11. Gantt / WBS cont.

12. SYSTEM DESIGN

14. Use Case

15. DFD

16. Web Registration Form

17. Sequence

18. Sample ERD

19. ERD

20. Sample Report

21. IMPLEMENTATION PLAN

22. Testing Alpha –Enter test data to ensure from functionality –Create reports based on queries we’ve written –Test cases Invalid data Duplication Beta –Select a few users to test system usability

23. Implementation Cut-over installation –Not a very complex system from user standpoint –Remove duplication of data in two systems Database run from a server share on campus Organization has access to several computers

24. Training Will train executive director and a few volunteers Find IS majors that will want to volunteer for ECJ Documentation –Project website –User manual

25. DEPLOYMENT PLAN

26. Site This slide describes the equipment and facilities

27. Network Specs This slide describes the servers etc…

28. Security Database stored on server that only allows ECJ users. Database permissions set to only allow certain ECJ users. Files backed up nightly as part of university procedure. Possibility of third backup method

29. Conclusion & Review Where are we currently… Questions