1. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Building a Roadmap for Success: Enhancing Effective Coordination of Title I and Title X, Part C on Behalf of McKinney-Vento Students Georgia Compensatory Educational Leaders Conference Georgia Department of Education Federal Programs Division Presenters: Erica Glenn, Deirdre Lynch Smith, and Anthony Threat 1

2. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Content  General Overview: McKinney-Vento Law  McKinney-Vento Funding Explained  Methods for determining the Title I, Part A Homeless Education Set-Aside Education Set-Aside  Assessing McKinney-Vento Student Needs  Evaluating Set-Aside Expenditures  Title I and McKinney-Vento Coordination and Collaboration  Scenarios for Set-Aside Expenditures 2

3. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 3 General Overview McKinney-Vento Law

4. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org General Overview McKinney-Vento Law State Education Agencies (SEAs) and Local Education Agencies (LEAs) must develop, review and revise their policies to remove barriers to the enrollment and retention of children and youth in homeless situations. [722(g)(1)(I)] Immediate enrollment of homeless students, regardless of missing documentation. Transportation to and from the “school of origin.” Homeless children and youth are not stigmatized or segregated on the basis of their status as Homeless. 4

5. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org General Overview McKinney-Vento Law Each Local Education Agency liaison for homeless children and youth shall ensure that… (ii) homeless children and youth enroll in, and have a full and equal opportunity to succeed in schools of that local education agency. [722(g)(6)(A)(ii)] 5

6. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org McKinney-Vento Objectives and Services IdentificationEnrollmentTransportation Comparable Services Disputes 6

7. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 7 Funding

8. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Funding 8 McKinney-Vento Subgrants Title I Set-Asides General Funds

9. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Funding Title I, Part A Set-Asides LEAs are required to set aside a percentage of their Title I allocations to meet the needs of Homeless Children and Youth. An LEA shall reserve such funds as are necessary to provide services comparable to those provided to children in schools funded under this part to serve homeless children who do not attend participating schools, including providing educationally related support services to children in shelters and other locations where children may live; [1113(c )(3)(A)] 9

10. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Funding Title I, Part A Set-Asides Help to assist students experiencing homelessness who are impacted by economic and social hardships Can be utilized by LEAs to minimize educational barriers faced by McKinney-Vento students Facilitate the provision of adequate comparable services by LEAs to students Engage multiple LEA stakeholders to ensure access to resources by students 10

11. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 11 Determining Title I, Part A Set-Asides

12. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Funding Determining Title I, Part A Set-Asides Four possible methods to calculate the Homeless Set-Aside 1.Identify McKinney-Vento student needs and fund accordingly 2.Obtain a count of homeless students and multiply by the LEA’s Title I, Part A Per Pupil Allocation (PPA) 3.Reserve an amount greater than or equal to the LEA’s McKinney-Vento subgrant request 4.Reserve a specific percentage of the LEA’s poverty level or its Title I, Part A allocation 12

13. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Funding Determining Title I, Part A Set-Asides Method 1: Calculation Based upon McKinney-Vento Student Needs may include: Costs to carry out Homeless Education Liaison duties o Administrative Costs (copies, mailing of McKinney-Vento outreach materials) o Personnel hours o Professional Development o Travel 13

14. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Funding Determining Title I, Part A Set-Asides Method 2: Multiple of the LEA’s Title I Per-Pupil Allocation Multiply the number of McKinney-Vento students by the per-pupil Title I allocation Title I Directors should ask: o Have there been any changes within the local community that are likely to change the number of homeless students? o Have there been any recent changes to LEA procedures for identifying students who are eligible for McKinney-Vento services? 14

15. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Funding Determining Title I, Part A Set-Asides Method 3: Reserving an Amount Greater Than or Equal to McKinney- Vento Subgrant Designate an amount that matches the awarded McKinney-Vento subgrant o Coordinate a meeting with the LEA’s Homeless Education Liaison to discuss grant objectives and outcomes o Utilize the LEA’s grant application and annual Homeless Education Survey to assist with strategic planning for set-aide spending and identification of potential McKinney-Vento student needs 15

16. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Funding Determining Title I, Part A Set-Asides Method 4: Reservation of a specific percentage of the LEA’s poverty level or its Title I, Part A allocation Poverty Level Percentage o Percentage of enrolled students receiving free or low-cost meals o Percentage of school-aged children living in poverty within the LEA Percentage of the LEA’s Title I, Part A Allocation 16

17. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Every Student Succeeds Act (ESSA) of 2015 ESSA Amendments Impacting Title I, Part A Homeless Education Set-Asides All LEAs that receive Title I Part A funds must reserve funds to support McKinney-Vento students The amount of Title I funds reserved for homeless children and youth may be determined based on a needs assessment May be used for services not ordinarily provided by Title I, including local liaisons and MV student transportation to the school of origin 17

18. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 18 Assessing McKinney-Vento Student Needs

19. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Assessing the Needs of Students Experiencing Homelessness What is the prevalence of homelessness in your LEA? o Does your LEA utilize a Residency Questionnaire to identify McKinney-Vento students? o What training is available to registrars and enrollment staff members to assist in the identification of students experiencing homelessness? How does your LEA survey the educational needs of homeless education students? Is your LEA utilizing multiple sources of data to gather data for McKinney-Vento students? 19

20. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Assessing the Needs of Students Experiencing Homelessness What type of annual needs assessment does your LEA utilize to review services provided to students experiencing homelessness? How does your LEA review enrollment data and Homeless Education program expenditures? What types of collaboration exist between Title I Administrators and the Homeless Education Liaison to facilitate planning and delivery of services to McKinney-Vento students? How does your LEA engage administrators, liaisons, and stakeholders to encourage collaboration for the purpose of enhancing your LEA’s Homeless Education program? 20

21. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Assessing the Needs of Students Experiencing Homelessness Invite Title I administrators to Homeless Education trainings Host a Title I Open House to provide information on LEA Homeless Education services Encourage Title I coordination of services for students with the Homeless Education Liaison Work with the Homeless Education liaison to develop an LEA strategic plan for serving McKinney-Vento students Resource and awareness sharing to enhance LEA recognition of services available to students experiencing homelessness Encourage frequent interaction between your LEA’s Title I Administrators and the Homeless Education Liaison. 21

22. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 22 Evaluating Title I, Part A Set-Aside Expenditures

23. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Questions to Consider When Evaluating Set-Aside Expenditures Is the proposed expenditure already identified in the LEA’s CLIP or Homeless Education Program budget? Is the expenditure an educationally-related need or support service? Are there other LEA or community funding sources that have already been established to provide for the identified need? Is the expenditure critical to maintaining the student’s enrollment, attendance, or participation in school? Is the service required under the McKinney-Vento Act?. 23

24. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Permissible Set-Aside Expenditures Before-school, after school, and summer programs; Counseling services; Outreach efforts aimed at identifying children and youth living in homeless situations and helping them access school programs; Basic needs such as clothing, uniforms, school supplies, and health- related needs (medical, dental, eyeglasses, and hearing aids); Homeless Education Liaison salary costs; Transportation costs; Tutoring services; Parent engagement programs that make a special effort to reach parents of McKinney-Vento students. 24

25. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Permissible Set-Aside Expenditures Additional Uses for Title I, Part A Set-Aside Funds LEAs may use set-aside funds to provide educationally related support services to children in shelters and other locations Funds may be used to provide services that are reasonable and necessary to assist students in taking advantage of educational opportunities As a last resort, when funds or services are not reasonably available from other sources the following items are allowable: student fees, birth certificates, immunizations, medical and dental services, eyeglasses and hearing aids, outreach services, extended learning time, fees for AP and IB courses, fees for SAT, ACT, and GED testing for McKinney-Vento students 25

26. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Non-Permissible Set-Aside Expenditures Class rings Clothing for parents Food Letterman Jackets Prom Fees Rental Assistance Tuition for parents Unauthorized field trips Utility Assistance Year Books. 26

27. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 27 Title I and McKinney-Vento Coordination and Collaboration

28. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Requirements for Title I and McKinney-Vento Coordination LEA Title I plans must include: Description of how the services will be coordinated for McKinney-Vento students Description of services provided to students School-wide programs must address: Educational needs and coordination of services for students experiencing homelessness GaDOE supports LEAs by providing: Technical Assistance Professional development for LEA Homeless Education Liaisons. 28

29. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Essential Points for Coordination Title I, Part-A program planning and narrative of services for McKinney-Vento students should be articulated within the Comprehensive LEA Improvement Plan (CLIP) Selection of the method for determining the Title I, Part-A Homeless Education Set-Aside Annual and ongoing evaluation of Homeless Education programming by stakeholders Coordination with other programs, including Parent Engagement and Migrant Education Budget Amendments Application for McKinney-Vento subgrant funds. 29

30. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Strategies for Collaboration Invite Title I administrators to Homeless Education trainings Host a Title I Open House to provide information on LEA Homeless Education services Encourage Title I coordination of services for students via collaboration with the Homeless Education Liaison Work with the Homeless Education liaison to develop an LEA strategic plan for serving McKinney-Vento students Implement resource and awareness sharing to enhance LEA recognition of services available to students experiencing homelessness Encourage frequent interaction between your LEA’s Title I Administrators and the Homeless Education Liaison. 30

31. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 31 Scenarios for Set-Aside Expenditures Expenditures

32. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Set-Aside Scenario Pattie is the Homeless Education Liaison and serves as the field Trip Coordinator for Pecan County Schools (PCS). Paul is an 11 th grade McKinney-Vento (MV) student who is an active participant in the Vocational Tech Program (VOCA) and Honors Band. The band practices daily, and VOCA meets weekly afterschool. Paul is scheduled to perform at the 2016 Macy’s Valentine’s Day Parade in New York, NY and attend a VOCA seminar at a local high school within the county. Unfortunately, Paul does not have any means of funding his upcoming trip to New York, or any idea how he will attend the VOCA seminar. PCS does not receive a McKinney-Vento subgrant, but the LEA has a Title I, Part A Set-Aside of $60,000 to assist MV students. Which of the following expenses would be allowable? a)Travel fees (lodging and transportation) for Paul to attend the 2016 Macy’s Valentine’s Day Parade in New York? b)Transportation for Paul to attend the VOCA seminar at a local high school within the county? c)A bus pass to cover the cost of transportation for Paul to attend weekly VOCA meetings and band practices? d)None of the above 32

33. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Set-Aside Scenario Which expenditures would be permissible in accordance with an LEA’s Title I, Part A Homeless Education Set-Aside? 1.Transportation for Tammy Tyson a 2 nd grade McKinney-Vento student to an after-school program at the local Boys and Girls Club 2.Eyeglasses for Ellis Errington who is a 7 th grade McKinney-Vento student 3.Printing fees for a Homeless Education informational pamphlet that will be distributed to parents by Peter Porter the Homeless Liaison in Pace County 4.A Homecoming dance dress and photos for Heather Hawkins, a 9 th grade McKinney-Vento student at Higgins City High School 5.Grief and Behavioral Counseling fees for Catherine and Christopher Carter who are siblings and McKinney-Vento students. Catherine and Christopher were recently abandoned by their parents and live doubled-up with a friend’s family in Crisp County 33

34. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Set-Aside Scenario Amy has been the Title I Director for Avery County Schools (ACS) for 22 years. Throughout the past six years ACS has reported zero McKinney-Vento students. Ana is the newly appointed Homeless Education Liaison for ACS. Since Ana has assumed the role of Homeless Education Liaison, 52 students have been classified as McKinney-Vento eligible. Amy is concerned about steps that should be taken to determine the funding amount the ACS will reserve for the Homeless Education Set-Aside. 1.What steps should Amy take to determine the amount the LEA will allocate for the Homeless Education Set-Aside? 2.What might Amy need to consider in the future when evaluating the number of McKinney-Vento students in ACS? 3.How can Amy and Ana enhance collaboration between Title I and the Homeless Education program? 4.What additional suggestions would you offer to Amy and Ana regarding the Homeless Education Program in Avery County? 34

35. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I and Homeless Education Resources “ Serving Students Experiencing Homelessness under Title I, Part A” http://center.serve.org/nche/downloads/briefs/titlei.pdf National Association for the Education of Homeless Children and Youth: “Title I, Part A Excerpts Related to Homeless Students” http://www.naehcy.org/educational-resources/titleia-excerpts The Every Student Succeeds Act of 2015: “Homeless Students in ESEA Reauthorization” http://www.naehcy.org/educational-resources/essa 35

36. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Contact Information 36 Erica Glenn Grants Program Consultant (North) Homeless Education 205 Jesse Hill Jr. Drive SE Atlanta, GA 30334 (404) 295-4705 eglenn@doe.k12.ga.us Anthony Threat Education Program Specialist Title I 2932 Macon Road Columbus, GA 31906 (706) 615-0367 anthony.threat@doe.k12.ga.us Deirdre Lynch Smith Grants Program Consultant (South) Homeless Education 205 Jesse Hill Jr. Drive SE Atlanta, GA 30334 (404) 656-2004 desmith@doe.k12.ga.us

37. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 37 Questions and Discussion