1. AETC INTERPROFESSIONAL EDUCATION PROJECT: IMPLEMENTATION INSTRUCTIONS FOR BASELINE DATA COLLECTION Updated May 6 th, 2016 1

2. Table of Contents 2  Slide 3: Background on AETC IPE project  Slide 7: Brief summary of national IPE evaluation  Slide 10: IPE Faculty Lead Assessment for Each Participating Health Professional Program  Slide 21: IPE Faculty (Lead and Participating) Baseline Assessment

3. 3 Background on the AETC IPE Project

4. Goal of the AETC Interprofessional Education (IPE) Project 4  Goal:  To increase the size and the strength of the HIV clinical workforce and to improve outcomes along the HIV Care Continuum through a project focused on providing hands on learning in HIV care and treatment in the post graduate setting

5. Broad Goals of the Needs Assessment for the IPE Project 5  Assessment of your potential IPE partners, providing information about their current:  Understanding of HIV prevention, diagnosis, treatment, HIV primary care, and ongoing healthcare management of PLWH  Training and technical assistance needs in order to prepare pre- professionals to becomes cadres of interprofessional HIV teams  Assess education, training, and technical assistance needs to help them successfully include HIV treatment in their curriculum and practicums, and models of care and effective practices  Assess health professions schools need and readiness for curriculum development

6. Desired Outcomes of the IPE Project 6  As a result of participation in the AETC IPE Project:  Targeted interprofessional health care providers will be able to provide quality, comprehensive care and treatment to PLWH  Faculty of the participating health professions schools will develop and implement hands-on clinical learning opportunities that include comprehensive HIV care and interprofessional education Trainees who participate in these programs will achieve HIV expertise and interprofessional competencies and, upon graduation, will enter clinical practice settings where they can provide team-based, comprehensive care to PLWH

7. 7 Brief Summary of National AETC IPE Project Evaluation

8. NEC-Led National Evaluation of the AETC Interprofessional Education Project 8  N ational evaluation will consist of the following instruments:  Annual IPE Faculty Lead Assessment for Each Participating Health Professional Program  IPE Faculty (Lead and Participating) Baseline Assessment Annual IPE Faculty Assessment (modified version of Baseline Assessment, to be completed in future years)  Annual or Bi-Annual Student Assessment  Post-Graduate Student Assessment

9. Preliminary List of Schools/Programs Participating in the AETC IPE Project 9 Nursing Medicine Pharmacy Dentistry Public Health Social Work Mental Health Law Others to Come Frontier XXXXX Mid-Atlantic XXXXXX Midwest XXXX New England XXX Northeast XXXX Pacific XXX South Central XXX Southeast XXXXX

10. 10 IPE Faculty Lead Assessment for Each Participating Health Professional Program

11. Purpose of IPE Faculty Lead Assessment for Each Participating Health Professional Program 11  Purpose is to gather information about the work AETCs will be conducting with each health professional program  This assessment will capture the diversity of program models being implemented by AETCs to train faculty and students on HIV IPE  This assessment will also help answer a main evaluation question posed by HRSA/HAB  “What are the effective practices for establishing an interprofessionally trained workforce?”

12. Content of the IPE Faculty Lead Assessment for Each Participating Health Professional Program 12  Assessment includes questions on:  Stage of project implementation  Project components for participating faculty and students  Role of the faculty lead championing the project  Strategies used to incorporate HIV IPE content into curriculum  Health professional program teaching on IPE and HIV  IPEC core competency focus of project  Description of student practicum and anticipated enrollment  Anticipated areas of assistance needed

13. Sampling for IPE Faculty Lead Assessment for Each Participating Health Professional Program 13  This assessment should be completed by the participating faculty member leading and championing this project within their health professional program  This assessment might serve a good orientation instrument to facilitate discussion between the AETC and faculty lead on the project  If this person has not yet been identified, then the AETC regional/local staff with the most knowledge about the IPE project and professional program should complete  Some regions, still in the development stage, may need to draw upon several AETC faculty/staff members to complete the assessment

14. Data Collection Strategy for IPE Assessment for Each Participating Health Professional Program 14  One assessment should be completed for each health professional program that will participate in the project  For example, Pacific AETC is collaborating with three health professional programs, so they should submit three assessments, one for each program  Paper assessment was made available on April 8 th and the online version was shared on April 15 th  This assessment should be completed online, to ensure data quality

15. Online Administration for IPE Assessment for Each Participating Health Professional Program 15  Two separate online administration options were developed  Direct link that is included an email sent directly to potential participants; or  Link to be inserted as part of a “registration” process within Virtual Forum (see slides 17 thru 20) Using this method will allow you to internally track who completed the assessment without being able to link their responses to their names (i.e., Jane Doe only partially completed the assessment and now you can email her a tailored reminder about completing the assessment)

16. Administration Option 1 of IPE Assessment for Each Participating Health Professional Program 16 Dear__________, Thank you for agreeing to take on a leadership role in the implementation of our AETC HIV-focused interprofessional education project! We are in the process of developing the project and are asking each lead faculty member to provide us with some information about their health professional program and the IPE project components that will be implemented. Please take a few minutes to complete the survey below, which will help us with planning and designing the project. https://ucsf.co1.qualtrics.com/SE/?SID=SV_eajgQJhgWpesorH https://ucsf.co1.qualtrics.com/SE/?SID=SV_eajgQJhgWpesorH Your participation in this evaluation is voluntary. We want to assure you that your answers will remain confidential; all findings will be based on grouped data and will not reveal your identity or your individual responses. If you have any questions, please feel free to contact the AETC National Evaluation Center at aetcnec@ucsf.edu or (415) 476-6292 (or regional contact info can be used instead). Thanks for your consideration, SAMPLE TEXT

17. Administration Option 2 of IPE Assessment for Each Participating Health Professional Program 17  Log in to Virtual Forum and set up an event with a date of 6/30/2016. See the example below:

18. Administration Option 2 of IPE Assessment for Each Participating Health Professional Program 18  You should estimate the number of attendees for # of Participants (ER7) and indicate 1 hour under Level V or VI if you have modalities in your ER already  After setting up the event go to the Registrations option for the event (on the event dashboard) and paste in: https://ucsf.co1.qualtrics.com/SE/?SID=SV_6gMJdpm NcW0qALj https://ucsf.co1.qualtrics.com/SE/?SID=SV_6gMJdpm NcW0qALj  Populate registration response text and be sure to click on UPDATE AUTO-FORWARD and UPDATE REGISTRATION RESPONSE (see next slide)

19. 19 Click here to preview the registration process

20. Option to Skip PIF After Registration 20  For the IPE ERs, go to the PIFS option on the ER Dashboard page and select “Skip PIF after registration” and click UPDATE. This will allow registrants to be directed immediately to the survey after filling out the basic registration information and no longer be required to complete a PIF.” See below.

21. Linking the name to the survey 21  By looking at the date and time stamp in Virtual Forum and Qualtrics, you can link up the name to the survey.

22. IPE Assessment for Each Participating Health Professional Program 22  AETCs should have these assessments completed by June 10 th  NEC has developed region-specific, real-time reports that can be accessed by clicking on a customized link the NEC shared with each AETC on April 26 th

23. 23 IPE Faculty (Lead and Participating) Baseline Assessment

24. Purpose of IPE Faculty (Lead and Participating) Baseline Assessment 24  Purpose is to better understand the needs of participating faculty members in relation to their  Current teaching on and confidence in teaching on HIV, IPE, and HIV IPE  Current level of HIV IPE content incorporation in their course(s) and clinical practicum experiences  This is the primary instrument that will be used as part of the needs assessment due June 30 th

25. Content of the IPE Faculty (Lead and Participating) Baseline Assessment 25  Assessment includes questions on:  Role of respondent on project  Coverage of HIV and IPE in course(s)/clinical teaching  Confidence in teaching on HIV care and treatment  Confidence in teaching on the IPEC core competencies  Confidence in implementing project components  HIV knowledge

26. Sampling for the IPE Faculty (Lead and Participating) Baseline Assessment 26  Assessment is to be completed by faculty who will be recipients of education and/or coaching on HIV IPE, including faculty leading and championing the project within their respective health professional programs  As noted, faculty leads will complete this assessment, as well as the assessment for their health professional program  We recommend first sending the health professional program assessment to faculty leads, followed by the baseline assessment

27. Data Collection Strategy for the IPE Faculty (Lead and Participating) Baseline Assessment 27  Assessment was made available in paper form on April 8 th and the online version was shared on April 15 th  This assessment should be completed online, to ensure data quality  AETCs should have these assessments completed by June 30th  NEC has developed region-specific, real-time reports that can be accessed by clicking on a customized link the NEC shared with each AETC on April 26 th

28. Online Administration for the IPE Faculty (Lead and Participating) Baseline Assessment 28  Two separate online administration options were developed  Direct link that is included an email sent directly to potential participants; or  Link to be inserted as part of a “registration” process within Virtual Forum (see slides 28 thru 30) Using this method will allow you to internally track who completed the assessment without being able to link their responses to their names (i.e., Jane Doe only partially completed the assessment and now you can email her a tailored reminder about completing the assessment)

29. Administration Option 1 for the IPE Faculty (Lead and Participating) Baseline Assessment 29 Dear__________, Thank you for agreeing to take on a leadership role in the implementation of our AETC HIV-focused interprofessional education project! We are in the process of developing the project and are asking each lead faculty member to provide us with some information about their health professional program and the IPE project components that will be implemented. Please take a few minutes to complete the survey below, which will help us with planning and designing the project. https://ucsf.co1.qualtrics.com/SE/?SID=SV_difHlWcc691eokZ https://ucsf.co1.qualtrics.com/SE/?SID=SV_difHlWcc691eokZ Your participation in this evaluation is voluntary. We want to assure you that your answers will remain confidential; all findings will be based on grouped data and will not reveal your identity or your individual responses. If you have any questions, please feel free to contact the AETC National Evaluation Center at aetcnec@ucsf.edu or (415) 476-6292 (or regional contact info can be used instead). Thanks for your consideration, SAMPLE TEXT

30. Administration Option 2 for the IPE Faculty (Lead and Participating) Baseline Assessment 30  Log in to Virtual Forum and set up an event with a date of 6/30/2016. See the example below:

31. Administration Option 2 for the IPE Faculty (Lead and Participating) Baseline Assessment 31  You should estimate the number of attendees for # of Participants (ER7) and indicate 1 hour under Level V or VI if you have modalities in your ER already  After setting up the event go to the Registrations option for the event (on the event dashboard) and paste in: https://ucsf.co1.qualtrics.com/SE/?SID=SV_cGzHrdd Q55M1BSR https://ucsf.co1.qualtrics.com/SE/?SID=SV_cGzHrdd Q55M1BSR  Populate registration response text and be sure to click on UPDATE AUTO-FORWARD and UPDATE REGISTRATION RESPONSE (see next slide)

32. 32 Click here to preview the registration process

33. Option to Skip PIF After Registration 33  For the IPE ERs, go to the PIFS option on the ER Dashboard page and select “Skip PIF after registration” and click UPDATE. This will allow registrants to be directed immediately to the survey after filling out the basic registration information and no longer be required to complete a PIF.” See below.

34. Linking the name to the survey 34  By looking at the date and time stamp in Virtual Forum and Qualtrics, you can link up the name to the survey.

35. 35 Do you have questions that require clarification? If so, then contact Kevin Khamarko (kevin.khamarko@ucsf.edu) directlykevin.khamarko@ucsf.edu