1. Web Time Entry Julie White Elon University

2. Agenda Overview of Elon University Elon Payroll Implementation Plan Setup WebAdvisor Screens Things to Remember Lessons Learned Questions

3. Located in Elon, North Carolina Private 4-year institution 5,032 undergraduate and 677 graduate students Average class size – 21 students Student/Faculty ratio – 13/1 1,351 Faculty and Staff Employees 275 support staff and 1,359 student employees

4. Elon Payroll Four payrolls Salary – monthly Support Staff – bi-weekly Physical Plant – bi-weekly Student – monthly Students –Wanted to transition to bi-weekly –In house online timesheet Support staff and Physical Plant staff –Paper timesheets Payroll staff entered timesheets manually

5. Why Web Time Entry Transition student employees to bi-weekly payroll Eliminate paper timesheets Eliminate manual data entry

6. Implementation Plan Student employees Familiar with online data entry Email communication only Transition to bi-weekly Support staff employees Email communication Hands-on training Physical Plant employees Email communication Hands-on training

7. Setup - PRPS

8. Setup - TEAP

9. Setup - TCTP

10. Setup – Rule for unapproved time

11. Setup - LEAVE.TYPES

12. Setup - EARN

13. Setup - PPOS

14. Setup - WebAdvisor Form

15. Setup - POSD

16. Setup - TEFA

17. Setup - ETGR

18. Setup - PPRI

19. Setup - TEEG

20. Setup - Email addresses Verify Email type on ACWP Verify Email address on NAE At least one email address on NAE must have the same email type as listed on ACWP

21. Employee WebAdvisor Screens

22. Student Timesheet

23. Support Staff Timesheet

24. Approval/Electronic Signature

25. Confirmation

26. Supervisor WebAdvisor Screens

27. Supervisor Approval

28. Alternate Supervisor Approval

29. Customizations - Time Entry screen

30. Customizations - Support Staff Timesheet

31. Customizations - Student Timesheet

32. Customizations - Supervisors

33. Customizations - Supervisor Approval

34. Reports TEAS – Time Entry Status Report TEOR – Time Entry Overtime Report TEHR – Time Entry History Reports ETNP – Employee Time Not Paid

35. Things to Remember Email –Sent to PRIMARY supervisor only –Full mailboxes/junk mail folders Overtime –Calculated automatically TEAP –Leave plans –Earnings types

36. Lessons Learned Communication and training Develop policies and enforce them Examine business policies Buy-in Customization

37. Questions? Julie White, Elon University jwhite2@elon.edu Thank you!