1. The Power of MS Office Using Microsoft Office in the Classroom to Support Struggling Students Bonnie Young Wendy Homlish\ Donna Hibshman CLIU 21

2. Start Here! Open MS Word –Double click on Word Icon on desktop OR: –Start – Programs – MS Office – MS Word –Opens to a blank document

3. Microsoft Word Wizards / Templates Wizards / Templates Toolbar Options Toolbar Options Visual Changes Visual Changes

4. Wizard and Templates Wizard – a feature that asks questions and then creates an item, such as a form or a calendar, according to your answers –available in MS Word as well as on the Microsoft Office Online website available in MS Word as well as on the Microsoft Office Online websiteavailable in MS Word as well as on the Microsoft Office Online website Template – a file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files (i.e. book report, spelling test)

5. How to access Templates and Wizards (With a new blank document open) Go to File – New This opens a new pane on the right side of your screen Go to : Templates – On my computer Opens a new window with tabs Go to tab – “Other documents” Double Click on Calendar Wizard to see an example

6. Toolbar Options Why change the toolbar –Student overwhelmed –Student click happy –Just learning MS Word Reducing amount Changing the look Making changes – “how to” “how to”“how to”

7. Reduced and enlarged

8. Visual Changes to a Document Reading Issues (click on link) Zoom – Go to View – Zoom – choose % Zoom – Go to View – Zoom – choose % Highlighting – Option under Formatting Toolbar Highlighting – Option under Formatting Toolbar Background Color – Format - Background Color – Format - Background Font Color – Option in Formatting Toolbar Font Color – Option in Formatting Toolbar Font – what is best? Ask the student! Font – what is best? Ask the student! Character Spacing – Format - Font Character Spacing – Format - Font Word Spacing – Edit – Find - Replace Word Spacing – Edit – Find - Replace Line Spacing – Format - Paragraph Line Spacing – Format - Paragraph

9. Word Features That Support Studying and Research Task Panes –View – Task Pane-(Ctrl+F1) –Choose options with pull down menus on right side of pane (in New Document) AutoSummarize – Tools - AutoSummarize Outline Features – View - Outline Tables –Organization of information –Schedules (Homework chart) (Homework chart)(Homework chart)

10. Task Panes

11. Research Obtaining the information for your research topic…..

12. Type your Topic here Definition and pronunciation from search Default

13. Modify Topic Search (Internet Access required)

14. Results

15. Getting the information into your document: Clicking on the Research Option will connect you to the internet using Internet Explorer A new window will open (Internet Explorer) The task pane will remain open on the side of screen, allowing you to change search options

16. Obtaining the info…. While on the website – highlight the information you want to use Copy the information (by using Control-C or Copy in the Edit Menu) Get back to your Word document by clicking on the bottom of your screen where the Word icon shows Paste the info into your document (by using Control-V or Paste in the Edit Menu)

17. Captured Information (from the Web via the Research Pane)

18. AutoSummarize Looks for keywords in document Can produce a summary or abstract Does well with reports, articles, scientific papers Doesn’t do well on fiction, correspondence Go to TOOLS menu to AutoSummarize You can determine type of summary and length

19. Summary information highlighted by importance

20. Tools to Support Writing

21. Outlining Why use: –Organize, reorganize –Quick overview of bigger picture –Can move large blocks of text easily –Collapse view to reduce clutter –Electronic studying Found in View – Outline Refer to document on CD “Word Outline Tool”

22. Spelling & Grammar Right click on misspelled word-possible word choices appear Right click on correctly spelled word to see choice for synonyms Spelling/Grammar preferences –Readability statistics Under Tools Options click Spelling & Grammar Tab –26 fundamental rules –Choose style of writing that Word grammar check will apply

23. Auto Correct Located in TOOLS MENU –Contains data base of commonly misspelled/mistyped words –Can add or delete from list –Can also use for abbreviation expansion to reduce keystrokes

24. Auto Text Decrease keyboarding effort Increase efficiency Text pops up typing & inserted Caution-too many words can confuse student

25. Auto Text How To: Click Tools in menu Select AutoCorrect Select AutoText tab Enter the word/words you want to set up Click Add Click OK when done

26. Templates Why?ExamplesCreating

27. Forms Feature Forms toolbar Examples of use Examples of use How to create Examples on CD (link to fill in and mult choice examples)

29. Using PowerPoint for Writing and Learning Word outline to PowerPoint – organizing to write Brainstorming in PP– organizing ideas Flashcards for studying Electronic bulletin board Make learning fun! –Role playing –Test reviews –Q and A

30. Why? Makes studying information easier Add information to one idea at a time –Less visual distraction –Not as overwhelming to student Visually adjust and organize information more easily Can add visual cues for studying

31. Finished document Topic Brainstorm Main Ideas using one slide per main idea Adjust and “Clean up” Insert Detailed Information per slide PP to Word Word Send info to Word Start with “blank page” List main ideas Insert details

32. PP to Word for Brainstorming Create outline quickly in PowerPoint Get ideas down quickly Use slide layout with title and bulleted text Add all slides with information for outline Go to File – Send to… Choose Microsoft Word This opens a document in Word –Select all text (Edit – Select All) and click on the Bullets icon in the toolbar to remove bullets

33. PowerPoint Flashcards for Studying Use flashcard template or create your own Type in question and answer (teacher or student) – one per slide Use for test review, studying, independence TemplateTemplate and Example Example TemplateExample

34. Electronic Bulletin Board Visual representation of: –daily schedule –activities –assignments –instructions –special information –(link to example and directions)

35. FUN STUFF!!!!!!