1. www.fit.qut.edu.au Queensland University of Technology Faculty of Information Technology Michael Middleton 1 CRICOS No. 00213J Bibliographic description Describing bibliographic records to assist with organisation

2. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 2 CRICOS No. 00213J Objectives Introduce elements of description Associate description with metadata Examine ISBD within catalogue records Compare with other approaches to description

3. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 3 CRICOS No. 00213J Elements of description Document description of the agentTitle, pagination, publisher (MARC) ResponsibilityIntellectual creation (TEI) AdministrationAppraisal, financial, location (EAD) ProvenanceSource (e.g. CIMI) ConfigurationFile format, record size (SOIF) ConnectionsRelation to other resource, e.g. manual (DC) ConditionsRights management (DC) PreservationPhysical condition TopicSubject content: indexing, classification CoverageExtent of intellectual content RoleSubject matter for exhibition

4. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 4 CRICOS No. 00213J Lantana record

5. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 5 CRICOS No. 00213J

6. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 6 CRICOS No. 00213J How are the data elements used? Can you search using the M15+ rating? Can you search for videocassettes longer between 1 and 2 hours long? Can you produce a list of all AFI best actors? –Assumes the awards field is searchable/sortable rather than free text

7. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 7 CRICOS No. 00213J Describing the document You need to 1.Uniquely identify the distinctive and significant attributes of each document 2.Express these attributes as DATA ELEMENTS of the record 3.Follow established standards and conventions

8. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 8 CRICOS No. 00213J Each bibliographic record is comprised of a series of fields Author Title Series Title Publisher ISBN Subject headings Classification/location information Bibliographic record number Date of publication Edition statement

9. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 9 CRICOS No. 00213J

10. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 10 CRICOS No. 00213J How brief/full should bibliographic records be? Who are the users ? –National Library vs. small special library –Record keeping system vs. content management system Do we need enriched/enhanced cataloguing? –Details of contents –Abstracts –Addition of keywords from table of contents or index –Result: increased relevancy of retrieval

11. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 11 CRICOS No. 00213J Other data elements From the other metadata schemes mentioned at Slide 3, what other data elements might be used to describe the document? Example –Connections – ‘relation to other resource’ as used in AGLS

12. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 12 CRICOS No. 00213J Database design considerations What are the boundaries for the content of the database? What about the form of the record and its component parts? What standards should be used? How about authority control – to have consistent forms of names and headings? Do we need a thesaurus?

13. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 13 CRICOS No. 00213J Importance of standards Harvey (Chapter 2) Economies Quality control User familiarity

14. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 14 CRICOS No. 00213J Standardised approaches to description ISBD: (general guidelines) International Standard Bibliographic Description AACR2 (specific rules to follow) Anglo American Cataloguing Rules

15. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 15 CRICOS No. 00213J FRAMEWORK FOR DESCRIPTION A general framework has been developed jointly by IFLA & JSCR of AACR &International MARC program resulting in: ISBD(M)1974Monographs; rev 1987; 2002 ISBD(CR)2002Continuing resources (formerly S: serials 1974 rev 1988) ISBD(G)1977Annotated text; rev 1992 ISBD(CM)1977Cartographic materials; rev 1987 ISBD(NBM)1977Non-book materials; rev 1987 ISBD(PM)1980Printed Music; rev 1991 ISBD(A)1980Antiquarian; rev 1991 ISBD(ER)1997Electronic Resources (formerly CF: computer files 1990)

16. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 16 CRICOS No. 00213J Prescribed sources of information (Monographs) 1. Title and statement of responsibility Title page 2. Edition Title page, other preliminaries and colophon (i.e. where publisher’s emblem is) 3. Material (or type of publication) specific area Not used in ISBD(M) 4. Publication, distribution, etc. Title page, other preliminaries and colophon 5. Physical description The publication itself 6. Series Title page, other preliminaries, cover, spine, and colophon 7. Note Any source 8. Standard number (or alternative) and terms of availability Any source

17. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 17 CRICOS No. 00213J Title and statement of responsibility area 1.1 Title proper []1.2 General material designation =1.3 Parallel title :1.4 Other title information 1.5 Statements of responsibility / First statement ; Subsequent statement

18. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 18 CRICOS No. 00213J Edition area 2.1 Edition statement =2.2 Parallel edition statement 2.3 Statements of responsibility relating to the edition /First statement ; Subsequent statement, 2.4 Additional edition statement 2.5 Statements of responsibility following an additional edition statement /First statement ;Subsequent statement

19. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 19 CRICOS No. 00213J Standardised approaches to subject content LCSH –Library of Congress Subject Headings Sear’s List of Subject Headings What thesauri have you used? –Family Thesaurus –Australian Thesaurus of Education Descriptors (ACER) –Subject specific

20. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 20 CRICOS No. 00213J Standardised approaches to: Classification DDC ( Dewey Decimal Classification) LCC (Library of Congress Classification) Moys (Law)

21. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 21 CRICOS No. 00213J Alternative approaches to description Description of Web Resources –Dublin Core, AGLS Description of documents –TEI, VERS

22. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 22 CRICOS No. 00213J Dublin Core TitleCreator SubjectDescription PublisherContributor DateType FormatIdentifier SourceLanguage RelationCoverage Rights Descriptions are defined at http://purl.oclc.org/metadata/dublin_core_elements http://purl.oclc.org/metadata/dublin_core_elements

23. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 23 CRICOS No. 00213J AGLS Australian Government Locator Service Dublin Core plus 4

24. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 24 CRICOS No. 00213J VERS Encapsulation Record File “Onion”

25. www.fit.qut.edu.au Queensland University of Technology FIT School of Information Systems MM 25 CRICOS No. 00213J Summary Metadata –Originated in computing to describe data about data elements (name, size, data type, etc) or records (length, fields, columns, etc) –Now more broadly any information about information Bibliographic applications much wider than libraries Standards in different spheres Metadata may describe many aspects of the –Agent or artefact (what it is) –Its content (what it is about)