1. Program Management 4. INDIAN AND NATIVE AMERICAN (INA) EMPLOYMENT AND TRAINING PROGRAM UNDER SECTION 166 OF THE WORKFORCE INVESTMENT ACT (WIA) An Orientation for Grantees

2. Program Management 2 Solid and focused approach to financial management Understanding of the federal regulations Attention to objectives defined in program plan Attention to budget Good Program Management

3. Program Management 3 Program Planning Financial Management Reporting Human Resources/Personnel Program Evaluation Good Program Management

4. Program Planning 4

5. Comprehensive Service Planning 5 Click on the computer to access planning resources

6. Comprehensive Service Plan 6 Consider the following in developing the CSP: Needs of your board, tribal council, participants and employers Strategic short and long term goals and objectives Pertinent labor statistics Form a planning committee Whether or not you are in a WIRED region

7. Comprehensive Service Plan 7 Consider the following in developing the CSP: (cont.) Job placement statistics Applicants’ skill levels, type of services requested Successes and failures of prior program services Work closely with fiscal staff and program staff in the development of the budget

8. MOUs in the CSP 8 Incumbent Grantees New Grantees Grantees unable to negotiate a MOU Submit list of local or state wide WIBs with whom MOUs have been established Contact local or state-wide WIBs and initiate efforts to negotiate an MOU Provide a detailed explanation of all good faith efforts made, why the MOU was not negotiated, and future steps to be taken.

9. Comprehensive Service Plan Supporting Documents 9

10. Financial Management 10

11. Financial Management Requirements 11 Provide for accurate, current and complete disclosure of all financial activities Maintain records that identify the source and application of funds Maintain effective control and accountability for all grant cash, property and other assets Compare actual expenditures with budgeted amounts

12. Financial Management Requirements 12 Determine allowable costs by OMB cost principles, program regulations, and grant agreement Have accounting records supported by source documentation Have procedures to minimize the time elapsing between the transfer of funds from the U.S. Treasury and disbursement by the sub- grantee

13. Examples of costs Definition of costs Type of costs Building maintenance Utilities General office supplies Salaries of executive directors and business managers Participant services Staff salaries Equipment Expenses solely for Section 166 program Direct costs Budgeting – Direct and Indirect Costs 13 Expenses necessary for operation of your organization and/or benefit more than one program Indirect costs

14. Establish Indirect Cost Rate or Cost Allocation Plan (CAP) 14 Indirect Cost Rate Mechanism for determining what proportion of indirect costs your program should bear OR Cost Allocation Plan Method for distributing direct and indirect program and administrative costs

15. Must be submitted each year for the life of the grant Indirect Cost Rate and CAP Proposals 15 New Grantee Current Grantee Due within 90 days of receiving grant Due within 180 days of the end of your organization’s fiscal year

16. Relevant OMB Circulars 16 Cost Principles Administrative Requirements Audit Requirements States, local government, and Indian tribes Non-profit organizations Educational institutions

17. Relevant DOL Regulations 17

18. Reporting 18

19. Allows grantees to re-think program strategies Assures DOL and Congress that their dollars are being well spent May influence future funding Reporting 19 Accurate Reporting

20. Three Reports Due Quarterly 20 Form 9130 Financial Report Form 9130 Financial Report SPIR Standardized Participant Information Report SPIR Standardized Participant Information Report Form 9084 Comprehensive Services Performance Report Form 9084 Comprehensive Services Performance Report

21. Bear Tracks – Creating and Submitting CSP and SPIR Reports 21 BearTracks:  Allows staff to get information on participants or program performance anytime during the program year  Helps grantee upload reports to DOL’s online reporting system www.etareports.doleta.gov/ www.etareports.doleta.gov/ Click on the computer to access Bear Tracks online training

22. Financial Management System – Data for Financial Report and Submitting Report Data for the Financial Report, Form 9130, comes from your program’s financial management system 22 DOL’s online reporting system (EBSS) at www.etareports.doleta.gov

23. Report Due Dates 23 REPORT PERIODDUE DATE 1 st Quarter: July 1 – September 30 November 14 2 nd Quarter: October 1 – December 31 February 14 3 rd Quarter: January 1 – March 31 May 15 4 th Quarter: April 1 – June 30 August 14

24. Performance Measures 24 Common Measures  Entered Employment Entered Employment  Employment Retention Employment Retention  Average Earnings Average Earnings Click on the computer to access Common Measures online training

25. End of This Lesson 25 Advance to Next Lesson Performance Enhancement Project Return to INAP Website