1. EXCHANGE ORIENTATION FOR OUTGOING STUDENTS 18.4.2011

2. BEFORE EXCHANGE Paperwork at the University of Lapland International Office The confirmation of exchange and student grant should be issued with the International Office through SoleMOVE The Certificate of Admission from the host university to SoleMOVE An information letter/email for exchange students Keep your contact information up to date at the International Office, including your address abroad

3. In case the length of your stay abroad changes, notify the changes immediately to the International Relations Secretary and to the International Coordinator of your faculty. You should also inform KELA If you cancel your exchange after applying to host university, you will have to pay the cancelation fee 84€ Inform KELA about studying abroad – Opintotuen muutosilmoitus Register as attending student for academic year 2011-2012. Student union membership fee is voluntary. BEFORE EXCHANGE

4. Take care of the Travel Insurance. Apply for visa or residence permit if needed. Check that your passport is valid through out your study abroad or even longer if needed. Take care of necessary vaccinations. BEFORE EXCHANGE

5. STUDY ABROAD DURATION Erasmus 3-5 months (Semester usually) Erasmus 6-8 months (Check carefully!) Erasmus 9-12 months (Full academic Year usually) One semester: Bilateral 3-6 months or n2n 3-4 months Full Academic Year: Bilateral 7-12 tai n2n 5-12 In case you terminate your study abroad before minimum 3 months, notify immediately to the International Office and to the International Coordinator of your faculty. You might have to pay back your grant of part of it.

6. APURAHAN MAKSU To get your exchange study grant you need: Confirmation Form to receive Erasmus grant Admission/ Accaptance Letter from host university  ULapland pays the grants on 15th and last of each month  Nordplus network pays the Nordplus grant. More Information from Faculty Coordinators.

7. DURING THE EXCHANGE Learning Agreement & Changes to Original Learning Agreement No tution fees. Be prepared for additional costs such as course books or copying. The host university can also require a mandatory insurance. Attend International fairs and promote Ulapland. International Office can send promotion material.

8. DURING THE EXCHANGE Keep a journal of your studies to ease the transferring of the credits after your exchange period. Ask for a Transcript of Records from your host university before returning home. On your last week of exchange ask the host university to fill in the Letter of Confirmation

9. AFTER YOUR EXCHANGE (within 2 weeks) After the exchange period all students must return all of the following exchange documents to SoleMOVE: Letter of Confirmation Learning Agreement Copy of Transcript of records Give the exchange feedback/report online  Credit transfer at the University of Lapland

10. STUDENT EXPARIENCES PINJA VALLIVAARA Erasmus Germany JANI HUJANEN north2north Canada Eramus Germany ROSA LINDEMAN Bilateral China MAARIT KETTUNEN north2north Canada

11. Päivi Martin, International Relations Secretary, University of Lapland Paivi.martin@ulapland.fiPaivi.martin@ulapland.fi www.ulapland.fi/studyabroad