1. Time Management for SEED projects Environment Team Estates Department University of Leicester

2. SEED application – completion flow chart This is when you will be allocated funds from the SEED fund

3. Step-by-Step From Application to physical Project 30 th October: registration of interest. November: 1.Come and discuss your project with Zoe on a Wednesday or a Thursday in the Hungry for Change office in the SU. (zat1@le.ac.uk)zat1@le.ac.uk 2.Consult further specific contacts if necessary. –Design your project, time management plan. –Highlight any areas of training you would like to receive. –Hand-in a first draft to the Environment Team if you have time.

4. Step-by-Step From Application to physical Project 25 th November: project proposal hand-in deadline. (Your proposal will be presented to the Student Sustainability Working Group (SSWG) who will decide how funding will be distributed). 2 nd December: proposal acceptance/rejection and allocation of funding.

5. Step-by-Step From Application to physical Project December-January: -Keep us updated with how your project is materialising. -Write in a calendar, blog or journal to stay on track with your progress. -Tackle any more challenges that arise. February – completion: -Working with consultants and contacts you have made inside and outside the university. -Promote the project through a university press release, blog, Environment Team website.

6. Methods of Time Management Urgency/Importance Grid Gantt Chart 4 Week Planner

7. Urgency HighLow High AB Low CD Importance Time Plan Tools ~ Urgency/importance grid

8. Time Plan Tools ~ Urgency/importance grid explained… A ~ Do it yourself, now! This is both urgent and important, and so it should take a significant amount of your time. When it’s over, ask yourself why it was allowed to get to this state in the first place B ~ Do it yourself By your own reckoning, this is important to you. Make sure that you have allocated it sufficient time so that it can be completed before it becomes urgent. Ideally most of the tasks related to your key result areas should fall into this category C ~ If possible, get someone else to do it or do it QUICKLY If not, do it yourself, but in the least possible time. As soon as you can walk away from it do so. It doesn’t matter if it is interesting, fun, or if you are the leading expert – by your own criteria this is not important, so treat it accordingly! B ~ Don’t do it! Delay it The only exception might be time spent with others, building better working relationships, but this is probably an important activity in any case

9. Time Plan Tools ~ Gantt Planner List of tasks 123456789 10101 1212 1313 1414 1515 1616 1717 1818 1919 2020 21212 2323 2424 2525

10. MONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAYSUNDAY Week 1 Week 2 Week 3 Week 4 Time Plan Tools ~ 4 Week Planner

11. Time Plan Tools ~ Gantt Planner explained… The columns could represent days, weeks, or months, depending on the level of detail at which you are planning, and the timescale involved. Your list of tasks needs to go in the left hand column. Then you plan at what stage you will be doing which task, and colour/shade in the boxes as necessary, to give you a visual representation of where tasks are overlapping, and when you are planning to do what. Time Plan Tools ~ 4 Week Planner explained… Use this template to timetable activities each day for the next four weeks. Use this to set yourself reasonable targets month by month.

12. Now spend 20 minutes picking the best planner for you – and write down the most important aspects to consider for your project, what you need to think about during the Christmas holiday, and how you can manage your project around your studies and work.

13. If you’d like some support to make sure you’re on the right track or to help plan your time management, do not hesitate to contact us: environment@le.ac.uk *Check out our Resources area for Project and Budget Management training presentations*