1. Commissioner Tools Contact Reports or Unit Visits March 24, 2016

6. What Do I Need to Do? 1.Assign Unit Commissioners to Units – Very important 2.Record contacts and reviews – District Commissioners to visit Assistant District Commissioners(ADCs) – ADCs to visit Unit Commissioners – Unit Commissioners to visit individual units 3.Provide a scorecard for unit evaluation 4.Provide history of a unit 5.Give training credit for individual leaders

7. What Are My Responsibilities? Complete Contact Reports or Unit Service Visits Work with ADCs to understand a Unit Service Plan Get them to do a Unit Service Plan Perform Simple Assessments on Unit Perform Detailed Assessments on Unit Do a Health Checks on Unit Commissioners should perform these functions as recommended – Simple Assessments – every other month – Detailed Assessments – twice a year “Provide Real Commissioner Service”

8. Why Did We Look at These Measurements? Basketball game and score This is a new structure in Scouting It isn’t the same Scouting Organization of 3 or 10 years ago There are “Tools” to help us as leaders have more effective Scouting organizations There are “Tools” to help us teach young men the values, ideals and principles of Scouting There are “Tools” to help young men have more effective experiences in Scouting Is every Scout Troop working effectively in your District? What are you doing to help them?

9. Commissioner Unit Visits F ORCE -F IELD A NALYSIS D EFINITION Use this template to analyze 2 opposing forces of a problem or potential solution. U SES : To identify pros and cons of options prior to decisioning.. To explore what is going right and what is going wrong. To explore any 2 diametrically opposed items.

10. Why Are We Not Doing Unit Visits? Lack of Unit Visits Council Told Me To Do Make Russ Happy Provide Real Service Help Young Men & Units Driving Force Restraining Force Fear Lack of Training Didn’t Know Don’t Care

11. Root Causes & Solutions CauseSolution Lack of Training District Commissioners to discuss and hold training meetings at Roundtable Take the training to them Zone by Zone under the direction of the ADC, LDS Relationships Committee Did Not Know Emails and newsletters to ADCs and Unit Commissioners

13. Contact Reports/Unit Visits How Do “You” Do Them? Only “You” Can Prevent “0” Contact Reports

14. Commissioner Tools Click on the District or Unit for which you are responsible Pack 0603 Troop 0603 Crew 0603 Francis Peak 07 – Open my.scouting.org – Go to Commissioner Tools Click on Commissioner Tools – Any time you want to return to your Home or your dashboard just click on the symbol in the upper left hand corner

15. This is what you see when you select a District as a District Commissioner If you select a unit, you will only see the 4 or less Units in the charter Search To select a unit, put unit number in this box, “0603”, The system will pull up all units for 0603

16. 603 Unfortunately, this is what some of our units look like! No assigned commissioner No contacts have been recorded Have contacts been done by Unit Commissioners, ADCs or ACCs and not recorded or have there been no contacts?

17. Entering a Contact In Commissioner Tools, navigate to the Unit you wish to do a report on Select “New Contact “ Select “Type of Contact” - Unit Meeting default -asterisked fields required Select “Date of Contact” (Can load a date in the past) Select “Unit health” – choose “ declined, improved or unchanged” Select either: – “Detailed Assessment”- twice a year – “Simple Assessment” – every other month or regularly Simple Assessment - Fast and simple way to record a unit contact – Record concerns and/or positive ideas discussed – Complete an “Assessment” with every contact – Value of Assessment – measurement & feedback “Performance Improves When Performance is Measured and Feedback Given”

18. Select New Contact

19. Unit health declined Unit health improved Unit health unchanged Unit Meeting Unit Committee/Leader Meeting Unit Key 3 Unit Activity Unit Parent Meeting Other Training and Membership Planning and Budget Membership Program Volunteer Leadership Unit Priorities and Other Details

20. Completing a Simple Assessment Select “Overall Assessment Score” – 1-5 in half point increments – Click on “Score” you desire to give the unit Select “Comments Box” – Enter information on how service plan is being implemented Special needs Good ideas General observations Other relevant information Select “Save and Complete Contact” This completes a Simple Assessment System will return to Unit Screen Notice Health Score in Upper Right Hand Corner

21. Select Simple Assessment

22. Select Score

23. Type in Comments

24. Simple Assessment Score Now Shows on Unit Homepage

25. Indicates change since last assessment Indicates Simple Assessment Previous Assessment

26. Detailed Assessment You can take a form with you

27. Detailed Assessment Each Section Must Be Completed

28. Detailed Assessment 6 Steps in the Detailed Assessment 1.Training and membership 2.Finance 3.Membership – status 4.Program 5.Leadership and Governance 6.Unit Priorities and Other Details Each category allows for detailed reviews of performance Allows for a unit service plan to be created on each category as necessary

29. Training Data to Be Reviewed More Names Are Typically Listed Below

30. Detailed Assessment for “Each Category” A Manual or Calculated Score Can Be Done

31. Each Category Has Comments Field Always Add Meaningful Comments

32. What Reports Can I Use for Follow-Up? This Shows Contacts Made

33. Commissioner Contacts 2016 Example

34. Summary www.scouting.org/scoutsource/Commissioner/tools.aspx - www.scouting.org/scoutsource/Commissioner/tools.aspx www.facebook.com/CommissionersoftheBoyScouts of America www.facebook.com/Commissioners Training on Unit Assessments and Service Plan Commissioner Tools training on YouTube – Entering a Unit Contact Simple Assessment The Detailed Assessment – Unit Service Plan – Unit Assessment Scoring – Why Build a Unit Service Plan – Many other on line training courses Goal: Do One Contact a Month

35. Trapper Trails Council Commissioners We have a challenge: Providing Real Commissioner Service Doing a Unit Contact is Providing Real Service We are more responsible leaders and Scouters than what the metrics show My vision is to someday see Trapper Trails leading the Boy Scouts of America in Unit Contacts A famous Scouter once said: “Let’s Get Around To It” Our Goal is “Get Around to Doing”1 contact a month per Unit Commissioner

36. Resources Council Champion- Wendell Child – 801-558-7475 or wpchild@gmail.comwpchild@gmail.com Recorded videos and webinars at my.scouting.org Social media: https://www.facebook.com/CommissionersOfTheBoyScoutsOf America: https://www.facebook.com/CommissionersOfTheBoyScoutsOf America Commissioner webpage: http://www.scouting.org/scoutsource/Commissioners/tools.aspx http://www.scouting.org/scoutsource/Commissioners/tools.aspx Unit Service Plan and Commissioner Tools-left hand side toward bottom of page Here is some additional training: http://d2vil5kmy8yrqv.cloudfront.net/Commissioner_Tools/Commissioner _Tools_Champion_webinar_2014-12-13.mp4 http://d2vil5kmy8yrqv.cloudfront.net/Commissioner_Tools/Commissioner _Tools_Champion_webinar_2014-12-13.mp4

37. Unit Assessment Scoring Matrix Relative Ranking ScoreColorDefinitionProgram Plan High5GreenNearly an idea situationPlan created and distributed Medium-High4LimeMaking Progress towards the ideal unitPlan completed Medium3YellowTypical unit; could be improvedMeeting scheduled Medium- low 2OrangeNeeds improvement; watch carefully Unit will schedule Low1RedWeak situation; needs immediate action No meeting planned

38. What Success Looks Like High percentage of units with assigned commissioners – Trapper Trails is very low, less than 25% High percentage of commissioners entering unit contacts – Less than 100 – Should have 1 per quarter per unit of over 4000 High percentage of units with Simple Assessments – Less than 100 Medium percentage of units with Detailed Assessments – Currently there are very few in Trapper Trails

39. Next Steps Review documents on National Website for commissioners Establish expectations of success as you meet with districts and units Train, train, train Evaluate and celebrate

40. Commissioner Tools myscouting.org - landing page my.scouting.org – landing page www.scouting.org/commissioner - Unit service plan & Commissioner tools link www.scouting.org/commissioner

41. Commissioner Tools Basic steps everyone must do to get access: – Register as a commissioner-Very important – Go to my.scouting.org – Create a login and password for my.scouting.orgmy.scouting.org This can be the same login/password for myscouting.orgmyscouting.org It typically takes 30-40 minutes after password setup to get access – Click on the “ Home” in the upper left hand corner – “My Dashboard” will appear General list of options

42. My.Scouting.org

43. Why Use Commissioner Tools? What do we want to have happen? – Prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law. Unit Commissioners must help strengthen Scout Units to fulfill this mission – Not all units are performing to the required level Assistant District Commissioners (ADCs) and Unit Commissioners must coach, train and teach Cub, Boy, Varsity and Venture Scout Leaders! How do you train if you don’t visit?

44. What Are Commissioner Tools? It is a toolbox with many tools Tools to help you as Commissioners Tools to help improve Scouting Units Tools to help Scout leaders be better prepared Tools when used properly will assist Scouts Tools only help if they are used Need to use the right tool at the right time

45. my.Scouting.org Troubleshooting Refresh browser Clear cache-especially with Internet Explorer browser Reboot computer if necessary Consider using Chrome or Firefox as browsers If still troubled, contact Council or District Champion Recommended browsers – Google Chrome version 21+ – Mozilla FireFox version 14+ – Apple Safari 6+ – Microsoft Internet Explorer 9+