1. Pasewark & Pasewark 1 Office Lesson 1 Microsoft Office 2007 Basics and the Internet Microsoft Office 2007: Introductory

2. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 2 Objectives Explain the concept of an integrated software package. Start an Office program from Windows. Explain the features of the program window. Know how to use the Ribbon and contextual tools. Open an existing Office file.

3. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 3 Objectives (continued) Save and close an Office file. Know the shortcuts for opening recently used files. Use the Office Help system. Exit an Office program. Use a Web browser to visit a Web site.

4. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 4 Vocabulary Button Contextual tab Dialog box File extension Gallery Group Home page Icon Insertion point Internet Link Live Preview Menu Microsoft Office 2007 (Office) Mini toolbar Office Button Program window

5. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 5 Vocabulary (continued) Quick Access Toolbar Ribbon ScreenTip Scroll bar Shortcut menu Sizing button Status bar Tab Task pane Title bar Toolbar Uniform Resource Locator (URL) Web browser Work area World Wide Web (Web)

6. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 6 Introducing Microsoft Office 2007 Microsoft Office 2007 (or Office) is a collection of software programs. Word is the word-processing program. Excel is a spreadsheet program. Access is a database program. PowerPoint is the presentation program. Outlook is the program used for e-mail, contacts, and scheduling. Publisher is the desktop publishing program.

7. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 7 Introducing Microsoft Office 2007 (continued) Starting an Office Program: To start an Office program, click the Start button on the taskbar, click All Programs, and then click Microsoft Office. Exploring the Program Window: A program window is the rectangle that contains the open program, tools for working with the file, and the work area. Using the Ribbon: The Ribbon is “command central” for the Office programs. The tabs on the Ribbon organize the commands into related tasks, and then into groups.

8. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 8 Introducing Microsoft Office 2007 (continued) Each button has an icon or words to remind you of its function. A gallery shows the options available for a command. Galleries can also appear directly on the Ribbon. Live Preview lets you see how a gallery option affects your file without making the change. The Dialog Box Launcher opens a dialog box or task pane to choose additional settings. Understanding Contextual Tools: Contextual tabs appear on the Ribbon only when you select certain items in a file. A toolbar contains buttons that you can click to perform common tasks.

9. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 9 Introducing Microsoft Office 2007 (continued) The Ribbon is actually a large toolbar. Office 2007 also has a contextual toolbar, the Mini toolbar. It contains buttons for common formatting commands. Shortcut menus appear when you right-click something in the program window. They contain lists of commands that you are most likely to use with the item or text you right- clicked.

10. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 10 Using the Office Button to Open, Save, and Close Files In all Office programs, you open, save, and close files in the same way—with the Office Button. Opening an Existing File: Click the Office Button to open the Office menu, and then click Open. From the Open dialog box, you can open a file from any available disk or folder. Saving a File: The Save command saves a file on a disk using its current name and save location. The Save As command lets you save a file with a new name or location.

11. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 11 Using the Office Button to Open, Save, and Close Files (continued) Each program has a different file extension, which is a series of letters Office adds to the end of a file name to identify in which program the file was created. Examples include.docx and.pptx. Closing a File: Click the Office Button and clicking Close. Two Shortcuts to Open Recently Used Files: 1) Click the Start button, then click Recent Items on the Start menu or 2) Click the Office Button. The Recent Documents list appears on the right side of the Office menu.

12. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 12 Getting Help in Office Using ScreenTips: A ScreenTip is a box that appears with helpful information when you point to a button. To view a ScreenTip, you just point to a button—do not click it. Using the Help Window: To get specific help about topics relating to the program you are using, you use the Help window. To open the Help window, click the Microsoft Office Help button located near the upper- right corner of the program window.

13. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 13 Exiting an Office Program The Exit command, which is located on the Office menu, closes the open Office program. If you have only one file open in that program, you can also click the Close button on the right side of the title bar. If you have not saved the final version of your file, a dialog box opens, asking whether you want to save your changes.

14. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 14 Viewing a Web Page The Internet is a vast network of computers located all over the world and linked to one another. The World Wide Web (or Web) is a system of computers that share information by means of links on Web pages. A link is text (often colored and underlined) or a graphic that you click to “jump” to another location or Web page. A Web page is a document specially formatted to be displayed on computers connected to the Internet.

15. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 15 Viewing a Web Page (continued) To find a Web page, the Web uses an address system To view Web pages, you need special software called a Web browser. To go to a specific Web page, you click the Address bar in your browser, type the URL, and then click the Go button or press the Enter key Click the Home Page button to load your home page, which is the first page that opens when you start your browser.

16. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 16 Summary Microsoft Office 2007 is a combination of programs that can include a word-processor program, a spreadsheet program, a database program, a presentation program, a schedule/organizer program, and a desktop publishing program. The files of these programs can be used together. Office programs can be started by clicking the Start button, clicking All Programs, clicking Microsoft Office, and then clicking the program name. The basic parts of the program window are similar in all of the Office programs.

17. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 17 Summary (continued) The Ribbon is “command central” for all the Office programs. Commands are organized in groups on tabs on the Ribbon. You click a button to choose the command you want. Some buttons open a menu of additional commands or a gallery of options. Contextual tabs on the Ribbon, the Mini toolbar, and shortcut menus are tools that appear when you work with a specific object in the program window. You can open an existing file from the Office menu. The Open dialog box appears, enabling you to open a file from any available disk or directory. No matter which Office program you are using, the files are opened, saved, and closed the same way.

18. Office – Lesson 1 Pasewark & PasewarkMicrosoft Office 2007: Introductory 18 Summary (continued) Open recently used files quickly by clicking the file name in the Recent Documents list on the right side of the Office menu. You can also click the Start button, and then click Recent Items to list the most recently used files. To exit an Office program, click the Office Button and click the Exit button, or click the Close button on the program window title bar. The Office Help system provides additional information about the many features of the Office programs. If your computer is connected to the Internet, you see Help topics and additional information from Microsoft Office Online. Internet Explorer is a Web browser used to view Web pages.