1. Laptop 101 Wilkes County Schools B.T. Training 2012-2013 Wilkes County Schools B.T. Training 2012-2013

2. Laptop Policies and Procedures Employee Laptop Handbook Employee Laptop Agreement Acceptable Use Policy Every employee of Wilkes County Schools who receives a laptop must read the Employee Laptop Handbook and sign the Employee Laptop Agreement and Acceptable Use Policy for internet privileges. You will have the opportunity to sign the Laptop Agreement and Acceptable Use Policy during policy sign- off at the beginning of the school year. Any questions regarding the handbook/agreement should be directed to your school’s Instructional Technology Facilitator. Your signature on the Laptop Agreement acknowledges your responsibility for the laptop at ALL times. What are your responsibilities? –Caring for the laptop, it’s case, and the charger that goes with it. –Following board policies for the Acceptable Use of your school issued laptop. –Reporting any damage or issue to your ITF immediately. –Honouring any fees that occur as a result of misuse or damage. –Following the laptop check-in/check-out procedures in place at your school. –Keeping up with your laptop, it’s case, and the charger at and away from school.

3. Laptop Software and Hardware Software/ Hardware Purchase Consideration Form Wilkes County Schools will provide you with the software needed for your laptop to be used with other tools you may have access to, including: –Turning Points Student Response System –Smart Notebook –Avermedia Document Cameras –Flip Video Cameras –Some Academic Software As is noted in the Employee Laptop Handbook, you may not install any additional software or hardware to your WCS laptop. If you have a software/hardware request, it must be submitted to the WCS Technology Department for approval. If your request is approved, your school ITF will work with WCS Engineers to fulfil the request.

4. HelpDesk Software and BigWebApps BigWebApps User Login Page When you have a technology request concerning your laptop and any other equipment provided to you by WCS, you will report this to your ITF and they will complete a BWA report for it.

5. Logging In Usernames/ Passwords –WCS will provide each employee with a Microsoft Outlook email account. The username and password for this account will also be your credentials for logging in on your laptop. –You will enter your username and password after you power on your laptop and Window’s boots. You may not share your login information with anyone! Do not write it down and leave it where it can be found! It is against board policy to email your password to anybody! WCS will never ask for your password via email!

6. Wireless Access WCSPrivate –You will select this wireless network in your sys tray to connect. –You will have to connect to the internet with a cable to connect to your wireless the first time. –If you find you have lost wireless, check the wireless button on your laptop before you report the problem to your ITF or technician. –You can connect to your wireless at home, restaurants, hotels, or any other wireless network you feel is secure. There are two other wireless networks listed under “available networks”. WCS is a non- secure student network. WCSGuest requires a password, and is not for teachers or students.

7. Email Setup and Outlook WebApp Outlook –You’ll login to your Outlook email through your start menu. –Your ITF will have to setup your Outlook email before you use it for the first time. Until your Outlook email is setup, you can check your email through the Outlook WebApp at https://webmail. wilkes.k12.nc.us/ owa https://webmail. wilkes.k12.nc.us/ owa To login, enter your WCS username and password. You cannot see your personal folders from here.

8. Saving to “My Documents” and the Network My Documents –When you “save as”, you won’t be saving to the local machine, but to the network through “My Documents”. You can only see your “My Documents” when you are accessing a WCS server. When you are away from school you will use the following internet address to access them: https://sharepoint. wilkes.k12.nc.us https://sharepoint. wilkes.k12.nc.us

9. Policies – Acceptable Use/Internet Use of the Internet may be limited or revoked for any user who inappropriately uses the Internet. Other disciplinary action may be taken based on the severity of the event. The Internet/School Network is provided primarily for school-related purposes. No right of privacy exists in any communication on the Internet or the School Network

10. Policies – Acceptable Use/Internet No person may use school system equipment, software, or school email for personal gain, profit, or to promote a political position. Users may not create, solicit, or transmit defamatory, fraudulent, pornographic, harassing, obscene or vulgar images or documents. (Be careful what you send or forward in email!)

11. Policies – Acceptable Use/Internet Users will not create or transmit chain letters via e- mail. Accessing programs and websites not appropriate for educational use are prohibited. Students will not participate in Internet instant message activities, visit chat rooms, access personal e- mail accounts (unless it is a curriculum-related requirement) or participate in any activity that may cause harm to themselves or others. This includes revealing personal information.

12. Policies – Acceptable Use/Internet Users will not attempt to gain unauthorized access to programs, websites, network file space, or computer equipment. Attempting to disable or circumvent system filtering software is prohibited. Promoting, advocating, or participating in hacking is strictly prohibited.

13. Policies – Acceptable Use/Internet Teachers will supervise students’ use of computers and other technologies. All employees are responsible for supervising their children as well as children under their care while using computers and other technologies before and after regular school hours and on teacher workdays.

14. Policies – Acceptable Use/Internet Passwords and other personal information will not be shared with anyone or posted in a conspicuous location. Users will not attempt to log in to any system or software using credentials other than their own. Your password provides access to the following from ANY internet accessible computer ANYWHERE: –All files in My Documents –All Emails – incoming and outgoing –Less restrictive Internet Access

15. Policies – Acceptable Use/Internet Personal laptops, computers, or iPads, may not be on school premises without written permission from the Director of Technology. Wilkes County Schools cannot ensure personal computers are free from viruses and malware. In order to protect computers, systems, and networks belonging to Wilkes County Schools from harm, no personal computer use of any kind will be allowed for students and/or staff. Wilkes County Schools cannot ensure compliance with the federal Child Internet Protection Act (CIPA) for personal computers; therefore, personal computer use will not be allowed for students, faculty, or staff.

16. Policies – Acceptable Use/Internet All employees must sign the Acceptable Use Policy each year. All students must sign the Acceptable Use Policy. It is the responsibility of school personnel to ensure all students have a signed AUP.

17. Hardware Policy In order to maintain consistency, the Technology Department must approve the purchase of all new technology equipment in accordance with Wilkes County Schools’ Technology Plan. A purchase consideration form must be submitted and approved before any hardware is ordered or requested through a grant or donation.

18. Hardware Policy Opening and setting up new equipment is the sole responsibility of the Technology Department. Persons not employed or approved by Wilkes County Schools’ Technology Department may not repair, move, or tamper with school equipment or software.

19. Software Policy The Director of Technology, Network Engineer, or Instructional Technology Facilitators will be responsible for software installation or for authorizing designees to install programs. A purchase consideration form must be submitted and approved before any software is ordered or requested through a grant or donation.

20. Software Policy Unauthorized downloading or installing of software or files is a direct violation of this policy. This includes, but is not limited to, Internet browsers, screen savers, games, music, graphics, instant messengers, etc.

21. Email Keep your computer activities professional and education related. You are responsible for what you send or forward via email. Email is not private. The school district archives all e-mail messages including attachments and may monitor communication as a part of ensuring compliance with Board of Education policies, applicable laws, and regulations.

22. Web Page Publishing Policy - Teacher Websites Each teacher will have editorial control and responsibility for the content of his/her official website and for the content of his/her students’ websites, subject to the review by the principal, the superintendent and the board.

23. Web Page Publishing Policy - Teacher Websites Upon the knowledge and written consent of a student’s parent or guardian, a teacher may allow a student to create a website within or linked from a school’s or teacher’s website only for the following instructional purposes; (1) to teach a student how to create or maintain a website or (2) to facilitate a student’s work on school assignments or research projects.

24. Web Page Publishing Policy – Personal Websites Employees are to maintain an appropriate relationship with students at all times. Having a public personal website or online networking profile or allowing access to a private website or private online networking profile is considered a form of direct communications with students. Employees are encouraged to block students from viewing any material or profiles that are not age appropriate.

25. Web Page Publishing Policy – Personal Websites Any employee found to have created and/or posted inappropriate content on a website or profile that has a negative impact on the employee’s ability to perform their job as it relates to working with students will be subject to discipline, up to and including dismissal. This section applies to all employees, volunteers and student teachers working for or in the Wilkes County School System.

26. Children’s Internet Protection Act (CIPA) Teachers must educate students about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response. Teachers are required to teach online safety.

27. Children’s Online Privacy Protection Act (COPPA) Applies to all students under 13 Signed parental consent must be obtained before students can login to any Web 2.0 site. We have a standard form to request parental permission

28. Questions?