1. Chapter 3 Creating a Business Letter with a Letterhead and Table Microsoft Word 2013

2. Change margins Insert and format a shape Change text wrapping Insert and format a clip art image Insert a symbol Add a border to a paragraph Clear formatting Convert a hyperlink to regular text Creating a Business Letter with a Letterhead and Table2 Objectives

3. Apply a style Set and use tab stops Insert the current date Create, modify, and insert a building block Insert a Word table, enter data in the table, and format the table Address and print an envelope Creating a Business Letter with a Letterhead and Table3 Objectives

4. Creating a Business Letter with a Letterhead and Table4 Project – Business Letter with a Letterhead and Table

5. Create and format a letterhead with graphics Specify the letter formats according to business letter guidelines Insert a table in the letter Format the table in the letter Insert a bulleted list in the letter Address an envelope for the letter Creating a Business Letter with a Letterhead and Table5 Roadmap

6. Display the PAGE LAYOUT tab Tap or click the Adjust Margins button to display the Adjust Margins gallery Tap or click the desired setting in the Margins gallery to change the margins Creating a Business Letter with a Letterhead and Table6 Changing Margin Settings

7. Creating a Business Letter with a Letterhead and Table7 Changing Margin Settings

8. Display the INSERT tab Tap or click the ‘Draw a Shape’ button to display the Draw a Shape gallery Tap or click the Rectangle Shape in the Rectangles area of the Draw Shape gallery, which removes the gallery. The pointer changes to the shape of a crosshair in the document window Position the pointer (a crosshair) in the approximate location for the upper-left corner of the desired shape Drag the mouse to the right and downward to form the boundaries of the shape Creating a Business Letter with a Letterhead and Table8 Inserting a Shape

9. Creating a Business Letter with a Letterhead and Table9 Inserting a Shape

10. In the Shape Height and Shape Width boxes (DRAWING TOOLS FORMAT tab | Size group) Type.53” for the Shape Height box Type 5.7” for the Shape Width box Press the ENTER key to accept the new values Creating a Business Letter with a Letterhead and Table10 To Insert a Shape

11. With the shape selected, tap or click the Position Object button (DRAWING TOOLS FORMAT tab | Arrange group) to display the Position Object gallery Tap or click the ‘Position in Top Center with Square Text Wrapping’ Creating a Business Letter with a Letterhead and Table11 Changing an Object’s Position

12. With the shape still selected, click the Layout Options button attached to the graphic to display the Layout Options gallery Click the ‘Top and Bottom’ in the Layout Options gallery Click the Close button in the Layout Options gallery to close the gallery Creating a Business Letter with a Letterhead and Table12 Changing an Object’s Text Wrapping

13. Creating a Business Letter with a Letterhead and Table13 Changing an Object’s Text Wrapping

14. Select the shape, and tap or click the More button in the Shape Styles gallery to expand the gallery Tap or click ‘Subtle Effect – Blue, Accent 1’ to apply the selected style to the shape Creating a Business Letter with a Letterhead and Table14 Applying a Shape Style

15. Creating a Business Letter with a Letterhead and Table15 Applying a Shape Style

16. Press and hold or right-click the shape to display a mini toolbar and/or shortcut menu Click Add Text on the shortcut menu to place an insertion point in the shape Type the Your Full Legal Name in the shape Creating a Business Letter with a Letterhead and Table16 Adding Text to a Shape

17. Creating a Business Letter with a Letterhead and Table17 Adding Text to a Shape

18. Select the text of which you wish to increase the font size Display the HOME tab Repeatedly tap or click the ‘Increase Font Size’ button until the text is 24 font size or fits on one line Creating a Business Letter with a Letterhead and Table18 Using the ‘Increase Font Size’ Button

19. Creating a Business Letter with a Letterhead and Table19 Using the ‘Increase Font Size’ Button

20. Display the DESIGN tab Tap or click the Themes button to display the Themes gallery Tap or click the Organic theme Creating a Business Letter with a Letterhead and Table20 Changing the Document Theme

21. Position the insertion point where you want to insert the clip art image Display the INSERT tab Click the Online Pictures button to display the Insert Pictures dialog box Type books in the Search box Tap or click the Search button to display a list of clip art that matches the entered search text Creating a Business Letter with a Letterhead and Table21 Inserting Clip Art

22. Tap or click the desired clip Tap or click the Insert button to insert the selected clip art in the document at the location of the insertion point Creating a Business Letter with a Letterhead and Table22 Inserting Clip Art

23. With the graphic selected, click the Advanced Layout: Size Dialog Box Launcher to display the Layout dialog box In the Scale area, double-tap or double-click the current value in the Height box to select it Type 14 in the Height box and then press the TAB key to display the same percent value in the Width box Tap or click the OK button to close the dialog box and resize the selected graphic Creating a Business Letter with a Letterhead and Table23 Resizing a Graphic to a Percent of the Original

24. Creating a Business Letter with a Letterhead and Table24 Resizing a Graphic to a Percent of the Original

25. With the graphic selected, click the Color button to display the Color gallery Tap or click the color to change the color of the selected graphic Creating a Business Letter with a Letterhead and Table25 Changing the Color of a Graphic

26. Creating a Business Letter with a Letterhead and Table26 Changing the Color of a Graphic

27. With the graphic selected, tap or click the Color button to display the Color gallery Tap or click ‘Set Transparent Color’ in the Color gallery to display a pen pointer in the document window Tap or click the location of the graphic where you want the color to be transparent Creating a Business Letter with a Letterhead and Table27 Setting a Transparent Color in a Graphic

28. Creating a Business Letter with a Letterhead and Table28 Setting a Transparent Color in a Graphic

29. With the graphic selected, tap or click the Corrections button to display the Corrections gallery Tap or click the desired correction to change the brightness and contrast of the selected graphic Creating a Business Letter with a Letterhead and Table29 Adjusting the Brightness and Contrast of a Graphic

30. Creating a Business Letter with a Letterhead and Table30 Adjusting the Brightness and Contrast of a Graphic

31. With the picture selected, click the Picture Border button arrow (PICTURE TOOLS FORMAT tab | Picture Styles group) to display the Picture Border gallery Click the border color in the Picture Border gallery to change the picture border color to ‘Green, Accent 1’ to change the picture border color Creating a Business Letter with a Letterhead and Table31 Changing the Border Color on a Graphic

32. Creating a Business Letter with a Letterhead and Table32 Changing the Border Color on a Graphic

33. Click the graphic to select it Click the Layout Options button attached to the graphic to display the Layout Options gallery Click ‘In Front of Text’ in the Layout Options gallery Click the Close button to close the gallery Creating a Business Letter with a Letterhead and Table33 To Change an Object’s Text Wrapping

34. Position the mouse pointer in the graphic so that the mouse pointer has a four-headed arrow attached to it Drag the graphic to the desired location to the right of the shape Creating a Business Letter with a Letterhead and Table34 Moving a Graphic

35. Click the graphic to select it Display the HOME tab Click the Copy button Creating a Business Letter with a Letterhead and Table35 To Copy a Graphic

36. Tap or click the Paste arrow on the HOME tab to display the Paste gallery Click the desired paste option to paste the object ‘Keep Source Formatting’ Creating a Business Letter with a Letterhead and Table36 Using Paste Options

37. Position the pointer in the graphic so that the pointer has a four-headed arrow attached to it Drag the graphic to the left of the shape Display the PICTURE TOOLS FORMAT tab Creating a Business Letter with a Letterhead and Table37 To Move a Graphic

38. With the graphic selected, click the Rotate Objects button (PICTURE TOOLS FORMAT tab | Arrange group) to display the Rotate Objects gallery Click Flip Horizontal in the Rotate Options gallery Creating a Business Letter with a Letterhead and Table38 To Flip a Graphic

39. Creating a Business Letter with a Letterhead and Table39 Flipping a Graphic

40. Position the insertion point on the line below the shape containing the name. Tap or click the Center Button to center the paragraph Tap or click the ‘Increase Font Size’ button to increase the font size to 12 point Type Your street address, Meridian, ID 83646 and then press the space bar. Creating a Business Letter with a Letterhead and Table40 Format and Enter Text

41. Display the INSERT tab Tap or click the Insert Symbol button to display the Insert Symbol gallery Tap or click More Symbols in the Insert Symbol gallery to display the Symbol dialog box Select Normal Text and General Punctuation Tap or click the centered dot to select it, and then tap or click the Insert button to place the selected symbol in the document to the left of the insertion point Tap or click the Close button to close the dialog box Press the space bar, type Phone:(208) 555-5555 (use your cell number) then press the space bar Insert the same centered dot as before. Creating a Business Letter with a Letterhead and Table41 Inserting a Symbol from the Symbol Dialog Box

42. Creating a Business Letter with a Letterhead and Table42 Inserting a Symbol from the Symbol Dialog Box

43. Press the space bar Type Email: Jennifer.anderson1234@s.westada.org to finish the text in the letterhead Creating a Business Letter with a Letterhead and Table43 Entering More Text

44. Tap or click the ‘Insert a Symbol’ button to display the Insert a Symbol gallery Tap or click the desired symbol in the Insert a Symbol gallery to insert the symbol at the location of the insertion point Creating a Business Letter with a Letterhead and Table44 Inserting a Symbol from the Symbol Gallery

45. Display the HOME tab With the insertion point in the paragraph to border, tap or click the Borders arrow to display the Borders gallery Tap or click Bottom Border in the Border gallery to place a border below the paragraph containing the insertion point Creating a Business Letter with a Letterhead and Table45 Bottom Bordering a Paragraph

46. Creating a Business Letter with a Letterhead and Table46 Bottom Bordering a Paragraph

47. Press ENTER to position the insertion point below the contact information Tap or click the ‘Clear All Formatting’ button on the HOME tab to apply the Normal style to the location of the insertion point Creating a Business Letter with a Letterhead and Table47 Clearing Formatting

48. If you are using a touch screen, press and hold the hyperlink and then tap the ‘Show Context Menu’ button on the mini toolbar; if you are using a mouse, right-click the hyperlink to display a shortcut menu Tap or click Remove Hyperlink on the shortcut menu to remove the hyperlink format from the text Creating a Business Letter with a Letterhead and Table48 Converting a Hyperlink to Regular Text

49. Creating a Business Letter with a Letterhead and Table49 Converting a Hyperlink to Regular Text

50. With the insertion point positioned in the paragraph to be formatted, tap or click the desired style in the Styles gallery to apply the selected style to the current paragraph Creating a Business Letter with a Letterhead and Table50 Applying a Style

51. If necessary, click the tab selector at the left edge of the horizontal ruler until it displays the type of tab you wish to use Click the 4” location on the ruler to place a tab stop Creating a Business Letter with a Letterhead and Table51 Setting Custom Tab Stops

52. Display the INSERT tab Tap or click the ‘Insert Date and Time’ button to display the Date and Time dialog box Select the desired format, in this case October 29, 2014 If desired, tap or click the Update automatically check box Tap or click the OK button to insert the current date at the location of the insertion point Creating a Business Letter with a Letterhead and Table52 Inserting the Current Date in a Document

53. Creating a Business Letter with a Letterhead and Table53 Inserting the Current Date in a Document

54. Click save button on the Quick Access Toolbar In the Save as dialog box select your student directory and Word Chapter 3 folder Type your name letterhead as the file name Click Save Creating a Business Letter with a Letterhead and Table54 To Save a Document

55. Click File then ‘save as’ Choose the student directory and Word Ch3 folder. (Click the folder with star to create a new folder if needed) Change file name to: lastname thank you letter Click Save Creating a Business Letter with a Letterhead and Table55 To Save With New File Name

56. With the insertion point at the end of the date, press the ENTER key three (3) times. Type Ms. Lucy Song and press ENTER. Type Washington Volunteer Foundation and press ENTER Type 10 Hickory Avenue and then press ENTER Type Midway, WA 98476 and press ENTER twice Type Dear Ms. Song: to complete the inside address and salutation entries Creating a Business Letter with a Letterhead and Table56 Entering Inside Address and Salutation

57. Select the text to be a building block, in this case Washington Volunteer Foundation. Don’t Include the Paragraph Mark! Tap or click the ‘Explore Quick Parts’ button on the INSERT tab to display the Explore Quick Parts gallery Tap or click ‘Save Selection to Quick Part Gallery’ in the Explore Quick Parts gallery to display the Create New Building Block dialog box Type the name of the building block in the Name text box, in this case wvf Tap or click the OK button to store the building block entry and close the dialog box Creating a Business Letter with a Letterhead and Table57 Creating a Building Block

58. Creating a Business Letter with a Letterhead and Table58 Creating a Building Block

59. Tap or click the ‘Explore Quick Parts’ button on the INSERT tab to display the Explore Quick Parts gallery Press and hold or right-click the building block to display a shortcut menu Tap or click Edit Properties on the shortcut menu to display the Modify Building Block dialog box Change the Description to read: Potential Volunteer Opportunity Change the type of gallery to AutoText Tap or click the OK button to store the building block entry and close the dialog box Tap or click the Yes button when asked if you want to redefine the building block entry Creating a Business Letter with a Letterhead and Table59 Modifying a Building Block

60. Creating a Business Letter with a Letterhead and Table60 Modifying a Building Block

61. Position the insertion point where you wish to insert the building block Type the beginning of the first sentence, Thank you for meeting with me this morning to discuss the mentoring position available at wvf including the building block name Press the F3 key to instruct Word to replace the building block name with the stored building block entry, then press the PERIOD key Creating a Business Letter with a Letterhead and Table61 Inserting a Building Block

62. Creating a Business Letter with a Letterhead and Table62 Inserting a Building Block

63. With the insertion point at the end of the first sentence in the body of the letter, press the space bar Type I truly enjoyed our conversation and am excited about the possibility of volunteering with your Branch and then press CTRL+SHIFT+SPACEBAR to insert a nonbreaking space after the entered word. Type Center team and press the PERIOD key Creating a Business Letter with a Letterhead and Table63 Inserting a Nonbreaking Space

64. Press CTRL+SHIFT+SPACEBAR to insert a nonbreaking space Creating a Business Letter with a Letterhead and Table64 Inserting a Nonbreaking Space

65. Press the space bar Type this sentence: The table below outlines my volunteer service background: Press the ENTER key twice Creating a Business Letter with a Letterhead and Table65 Entering More Text

66. Tap or click the ‘Add a Table’ button on the INSERT tab to display the Add a Table gallery Tap or click the cell representing the desired number of rows and columns in the table, which, in this case, is 1 row and 3 columns Creating a Business Letter with a Letterhead and Table66 Inserting an Empty Table

67. With the insertion point in the left cell of the table, type Organization and press the TAB key Type Primary Responsibility and press the TAB key again Type Term of Service and press TAB once more to create a new row of cells Creating a Business Letter with a Letterhead and Table67 Entering Text in a Table

68. Type Brach Center School District and press TAB Type Tutor and press TAB Type 6 years and press TAB Type Newton County Youth Groups and press TAB Type Teen Leader and press TAB Type 3 years and press TAB Type Trenton Park District and press TAB Type Special Events Vocalist and press TAB Type 2 years and press TAB Type Skylar Athletic Club and press TAB Type Basketball Coach and press TAB Type 4 years Creating a Business Letter with a Letterhead and Table68 Entering Data in a Table

69. Click the cell in which you want to enter data, and type the data Press the TAB key to advance the insertion point to the next cell Creating a Business Letter with a Letterhead and Table69 Entering Data in a Table

70. Place the insertion point in the table Tap or click the More button in the Table Styles gallery on the TABLE TOOLS DESIGN tab to expand the gallery Tap or click the desired table style, which, in this case, is Grid Table 6 Colorful - Accent 1 Creating a Business Letter with a Letterhead and Table70 Applying a Table Style

71. With the insertion point in the 3 rd column of the table, display the TABLE TOOLS LAYOUT tab Tap or click the AutoFit button to display the AutoFit menu Tap or click AutoFit Contents on the AutoFit menu, so that Word automatically adjusts the widths of the columns based on the text in the table Creating a Business Letter with a Letterhead and Table71 Resizing Table Columns to Fit Table Contents

72. Creating a Business Letter with a Letterhead and Table72 Resizing Table Columns to Fit Table Contents

73. Position the pointer at the boundary above the 3 rd column so that the pointer changes to a downward pointing arrow and then click to select the column Creating a Business Letter with a Letterhead and Table73 Selecting a Column

74. Creating a Business Letter with a Letterhead and Table74 Selecting a Column

75. Click the desired alignment option on the TABLE TOOLS LAYOUT tab to apply the alignment option, in this case being Top Center Creating a Business Letter with a Letterhead and Table75 Aligning Data in Cells

76. Position the mouse pointer in the table so that the table move handle appears Click the table move handle to select the entire table Click the Center button on the mini toolbar to center the selected table between the left and right margins Creating a Business Letter with a Letterhead and Table76 Centering a Table

77. Creating a Business Letter with a Letterhead and Table77 Centering a Table

78. Positon insertion point in the first row of table Click the ‘Insert Rows Above’ button on the TABLE TOOLS LAYOUT tab to insert a row above the row containing the insertion point Creating a Business Letter with a Letterhead and Table78 Inserting a Row in a Table

79. Select the newly inserted row Click the Merge Cells button on the TABLE TOOLS LAYOUT tab to merge the cells into one cell Creating a Business Letter with a Letterhead and Table79 Merging Cells

80. Click in the first row and then type Volunteer Service Background as the table title. Creating a Business Letter with a Letterhead and Table80 Merging Cells

81. Select the row containing the column headings With the text selected, click the Bold Button (Home tab | Font Group) to bold the selected text Creating a Business Letter with a Letterhead and Table81 To Change the Font of Text in a Table Row

82. Position the insertion point on the paragraph mark below the table and then press the ENTER Key. Type As you requested, below is my availability by day: and then press the ENTER key. Creating a Business Letter with a Letterhead and Table82 To Add More Text

83. Press the ASTERISK key (*) as the first character on the line Press the SPACEBAR to convert the asterisk to a bullet character Type Mondays – 6:00 a.m. to 8:00 a.m. Press the ENTER key to place another bullet character at the beginning of the next line Repeat the previous two steps for the remainder of the list with Tuesdays and Thursdays – 4:00 p.m. to 6:00 p.m. being the first and Saturdays – 11:00 a.m. to 2:00 p.m. as the second After typing the last list item, press the ENTER key two times to turn off automatic bullets as you type Creating a Business Letter with a Letterhead and Table83 Bulleting a List as You Type

84. Creating a Business Letter with a Letterhead and Table84 Bulleting a List as You Type

85. With the insertion point positioned underneath the bulleted list, press the ENTER key Type the text: As a mentor for wvf, I also would be available by phone anytime, day or night. Please contact me if you need information. I look forward to hearing from you regarding this opportunity. While changing the building block to its full name by pressing F3 Press the ENTER key twice and make a 4” tab stop Type Sincerely and then press the ENTER key 4 times Type your own name and press the ENTER key Creating a Business Letter with a Letterhead and Table85 Entering More Text

86. Click the Save button on the Quick Access Toolbar Creating a Business Letter with a Letterhead and Table86 To Save an Existing Document with the Same File Name

87. Scroll through the letter to display the inside address in the document window Drag through the address in the letter to select it Display the MAILINGS tab Creating a Business Letter with a Letterhead and Table87 To Address and Print an Envelope

88. Click the Create Envelopes button (MAILINGS tab | Create Group) to display the Envelopes and Labels dialog box If necessary, click the Envelopes tab, which automatically displays the selected delivery address Type the return address in the 2 nd box Insert an envelope in your printer Click the Print button to print the envelope or Add to Document to display above the letter Creating a Business Letter with a Letterhead and Table88 Addressing and Printing Envelopes

89. Creating a Business Letter with a Letterhead and Table89 Addressing and Printing Envelopes

90. Change margins Insert and format a shape Change text wrapping Insert and format a clip art image Insert a symbol Add a border to a paragraph Clear formatting Convert a hyperlink to regular text Creating a Business Letter with a Letterhead and Table90 Chapter Summary

91. Apply a style Set and use tab stops Insert the current date Create, modify, and insert a building block Insert a Word table, enter data in the table, and format the table Address and print an envelope Creating a Business Letter with a Letterhead and Table91 Chapter Summary

92. Chapter 3 Complete Microsoft Word 2013