2. Authored by Bob McAdam Authored by Bob McAdam GPUG All Star; Dynamic Communities Regional Chapters

3. AGENDA  Goals – Review the common year-end process

4. Regional Chapters YEAR-END CHECKLIST  Finalize any/all applicable transactions  Reconcile submodules to G/L – Reconcile to GL(AP,AR,INV,BR)  Print necessary reports & file backup  Make a backup when finished  Begin closing process

5. Regional Chapters MODULE CLOSING ORDER  SOP & POP  Inventory – KB 872713  Receivables – KB 857444  Payables – KB 875169  Fixed Assets – KB 865563  Payroll – KB 850663  General Ledger – KB 888003

6. Regional Chapters Did you make your backup yet???!!!!

7. Regional Chapters MODULE CLOSING ORDER  SOP & POP  Inventory  Receivables  Payables  Fixed Assets  Payroll  General Ledger

8. Regional Chapters CLOSING SUBLEDGERS PROPERLY  SOP & POP modules – No specific Y/E close process in either module – SOP: Double-check for any applicable invoices/returns and post – POP: Double-check for any applicable receivers/invoice matches and post – POP: Received/Not Invoiced report ties out your ‘Accrued Purchases’ liability account Reports>Purchasing>Analysis>Rec’d/Not Invoiced

9. Regional Chapters MODULE CLOSING ORDER  SOP & POP  Inventory  Receivables  Payables  Fixed Assets  Payroll  General Ledger

10. Regional Chapters Time for another backup…

11. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Inventory Control (IC) – Complete before posting new year transactions – Wrap-up year-end physical count & related variance/adjustment transaction postings – Run the IC year-end closing process Routines>Inventory>Year-end Close Remove 0 balance Discontinued, Sold Receipts, Sold Lot (Optional) Update Standard Cost (LIFO FIFO periodic) with Current No YE Closing report

12. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Inventory Control (IC) – Notes: Inventory Batches – “Post to G/L” checkbox Reports – Stock Status Report – Purchase Receipts – Turnover – Serial/Lot Number List

13. Regional Chapters MODULE CLOSING ORDER  SOP & POP  Inventory  Receivables  Payables  Fixed Assets  Payroll  General Ledger

14. Regional Chapters Time for another backup…

15. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Receivables Management (RM) – Complete monthly processes, including posting all non-recurring RM batches, aging reports, etc. – Review ‘Unapplied Documents’ report Reports>Sales>Analysis>Unapplied Documents – Run the RM year-end closing process Routines>Sales>Year-end Close Save new year transactions to batches for now

16. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Receivables Management (RM) – Discussion of ‘Customer Summary’ window Cards >> Sales >> Summary – Amounts Since Last Close – Customer Finance Charge – These can be changed

17. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Receivables Management (RM) – Close Calendar Year Updates *Finance Charges LYR Calendar *Total # FC LYR – Close Calendar Year Clears Finance Charges CYTD Total # FC YTD Total Finance Charges YTD Total Waived FC YTD Unpaid Finance Charges YTD

18. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Receivables Management (RM) – Close Fiscal Year Updates High Balance LYR Number of ADTP Documents - LYR Total # Invoices LYR Total Bad Debt LYR Total Cash Received LYR Total Discounts Taken LYR Total Returns LYR Total Sales LYR Total Write offs LYR Write Offs LYR

19. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Receivables Management (RM) – Close Fiscal Year Clears Average Days to Pay - Year High Balance YTD Number of ADTP Documents - Year Number of NSF Checks YTD Total # Invoices YTD Total Amount of NSF Check YTD Total Bad Debt YTD Total Cash Received YTD Total Discounts Available YTD Total Discounts Taken YTD Total Returns YTD Total Sales YTD Total Write offs YTD Write Offs YTD

20. Regional Chapters MODULE CLOSING ORDER  SOP & POP  Inventory  Receivables  Payables  Fixed Assets  Payroll  General Ledger

21. Regional Chapters Time for another backup…

22. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Payables Management (PM) – Complete monthly processes, like RM module – Install PYR YE if needed (1099 changes) 1099-DIV, INT,MISC forms have changed for YE 2013 – Print 1099s for Vendors, Print 1096 Routines > Purchasing> Print 1099 Edit 1099s: Cards > Purchasing > Summary > Period Routines > Purchasing > Print 1099 > 1096 checkbox

23. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Payables Management (PM) – Run the PM year-end closing process Routines>Purchasing>Year-end Close Two closes required if not on calendar year – One for 1099s; one for year-end process

24. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Payables Management (PM) – Discussion of ‘Vendor Summary’ window Cards >> Purchasing >> Summary – Amounts Since Last Close – This can be edited

25. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Payables Management (PM) – Close Calendar Year Updates 1099 Amounts – YTD to LYR Finance Charges

26. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Payables Management (PM) – Close Fiscal Year Clears Amount Billed YTD Amount Paid YTD Average Days To Pay - Year Discount Available YTD Discount Lost YTD Discount Taken YTD Finance Charge YTD Number of Finance Charges YTD Number of Invoice YTD Number of Paid Invoice YTD Returns YTD Trade Discounts Taken YTD Withholding YTD Write Offs YTD

27. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Payables Management (PM) – Close Fiscal Year Updates Amount Billed LYR Amount Paid LYR Discount Available LYR Discount Lost LYR Discount Taken LYR Finance Charge LYR Number of Finance Charges LYR Number of Invoice LYR Returns LYR Trade Discounts Taken LYR Withholding LYR Write Offs LYR  Close Sales Tax

28. Regional Chapters MODULE CLOSING ORDER  SOP & POP  Inventory  Receivables  Payables  Fixed Assets  Payroll  General Ledger

29. Regional Chapters Time for another backup…

30. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Fixed Assets Management (FAM) – Close out either Payables or POP module before beginning, depending on your capitalization method – Install PYR YE if needed (1099 changes) Luxury auto depreciation updated for 2013 adds – Double-check that all transactions – additions, retirements, etc. – are posted – Double-check that final depreciation routine and related G/L interface process are complete

31. Regional Chapters CLOSING SUBLEDGERS PROPERLY  Fixed Assets Management (FAM) – Run the FAM year-end closing process Routines (Financial Tile)>Fixed Assets>Year-end

32. Regional Chapters MODULE CLOSING ORDER  SOP & POP  Inventory  Receivables  Payables  Fixed Assets  Payroll  General Ledger

33. Regional Chapters Time for another backup…

34. Regional Chapters CLOSING SUBLEDGERS PROPERLY  United States Payroll (UPR) – Year-end update can be applied at anytime Do not apply 2014 tax updates prior to last payroll of the year Confirm status of any new updates from Microsoft – Process final payroll & period/qtr procedures – Build the Year-end Wage file/table (UPR10101) Routines>Payroll>Year-end Closing Holds all info needed to produce W-2s & 1099-Rs – Review & Edit W-2s & 1099-Rs (if needed) Routines>Payroll>Edit W-2s Routines>Payroll>Edit 1099-Rs

35. Regional Chapters CLOSING SUBLEDGERS PROPERLY  United States Payroll (continued)… – Print W-2s & 1099-Rs Routines>Payroll>Print W-2s Routines>Payroll>Print 1099-Rs – Apply new Dynamics GP Tax Tables Available via ‘CustomerSource’ download Maintenance>US Payroll Updates>Check for Updates Typically, new tax tables installed after payroll close – New calendar year payroll can now be processed

36. Regional Chapters MODULE CLOSING ORDER  SOP & POP  Inventory  Receivables  Payables  Fixed Assets  Payroll  General Ledger

37. Regional Chapters Time for another backup…

38. Regional Chapters FINALIZING THE Y/E CLOSE  General Ledger (GL) – ALWAYS the final module to be closed!!! Doesn’t need to be closed immediately like others – Finalize adjustments; post ‘Single Use’ batches – Print Detailed T/B & MR/FRx financials (optional) – SKIP the ‘Period Consolidation’ process Routines>Financial>Period Consolidation

39. Regional Chapters FINALIZING THE Y/E CLOSE  General Ledger (continued)… – Double-check ‘Posting to History’ setting Setup>Financial>General Ledger Allows posting to most-recent closed fiscal year only Also check ‘Maintain History’ & R/E acct. while here – Run the G/L year-end closing process Routines>Financial>Year-end Closing – Click ‘ Close Year ’ button only once ! Edit R/E account and/or next JE number (not common)

40. Regional Chapters FINALIZING THE Y/E CLOSE  Ancillary items (iii) – Before closing G/L, create a simple ‘Accounts’ SmartList and review “ Posting Type ” settings KB# 864913 provides ‘surgical’ fix steps – Close the TEST database first if you prefer – Fiscal Periods Setup Maintenance Setup (Administration Tile)>Company>Fiscal Periods Be sure all 2013 sub-ledger boxes are closed Create a new calendar for 2014 module postings

41. Regional Chapters IF CLOSING IN GP 2013 …

42. Regional Chapters IF CLOSING IN GP 2013 …

43. Regional Chapters IF CLOSING IN GP 2013 …

44. Regional Chapters QUESTIONS?