1. Risk Management Education Program East Texas Baptist University Office of Student Affairs East Texas Baptist University Office of Student Affairs

2. What is risk management? The process of evaluating, minimizing, and/or eliminating risks Why is it important? Concerns for student safety and well-being Organization and University liability concerns Texas Law HB 2639 (http://www.legis.state.tx.us/BillLookup/History.aspx)http://www.legis.state.tx.us/BillLookup/History.aspx The process of evaluating, minimizing, and/or eliminating risks Why is it important? Concerns for student safety and well-being Organization and University liability concerns Texas Law HB 2639 (http://www.legis.state.tx.us/BillLookup/History.aspx)http://www.legis.state.tx.us/BillLookup/History.aspx

3. Student Code of Conduct ETBU expects students (and student organizations) to: Obey the law Abide by University policies and regulations Show respect for others ETBU expects students (and student organizations) to: Obey the law Abide by University policies and regulations Show respect for others

4. Student Code of Conduct, cont. Conduct themselves in a manner consistent with the principles of academic and ethical integrity Uphold the University’s mission, including civility, respect, and compassion Actively participate in their church and community Accept the inherent responsibility that as students of ETBU they represent more than just themselves Conduct themselves in a manner consistent with the principles of academic and ethical integrity Uphold the University’s mission, including civility, respect, and compassion Actively participate in their church and community Accept the inherent responsibility that as students of ETBU they represent more than just themselves

5. Organization Responsibilities To Members To University To Community To Members To University To Community

6. Behaviors That Increase Risk Possession and Use of Alcohol, Drugs, & Tobacco Possession and Use of Weapons Hazing Sexual Harassment and Assault Fire Hazards Contracts Travel Possession and Use of Alcohol, Drugs, & Tobacco Possession and Use of Weapons Hazing Sexual Harassment and Assault Fire Hazards Contracts Travel

7. Determining Risk Low Risk Activities that involve low risk and less probability of injuries. With proper planning, these activities are generally considered safe. Ex. Board Games, Coffee Houses Moderate Risk Activities that are less likely to result in serious injury. Considering possible scenarios and making adjustments helps lessen risks. Ex. Scavenger Hunts, Dodgeball, Dunking Booth Low Risk Activities that involve low risk and less probability of injuries. With proper planning, these activities are generally considered safe. Ex. Board Games, Coffee Houses Moderate Risk Activities that are less likely to result in serious injury. Considering possible scenarios and making adjustments helps lessen risks. Ex. Scavenger Hunts, Dodgeball, Dunking Booth

8. Determining Risk High Risk Activities that pose a serious risk that is likely to occur In some cases, the addition of safety procedures and processes can help lessen these risks. Ex. White water rafting, Bungee jumping Extremely High Risk Activities that are extremely dangerous and involve probable risk of serious injury or death These activities should be completely avoided and/or redesigned to eliminate this risk. Ex. Alcohol drinking games, Walking on hot coals High Risk Activities that pose a serious risk that is likely to occur In some cases, the addition of safety procedures and processes can help lessen these risks. Ex. White water rafting, Bungee jumping Extremely High Risk Activities that are extremely dangerous and involve probable risk of serious injury or death These activities should be completely avoided and/or redesigned to eliminate this risk. Ex. Alcohol drinking games, Walking on hot coals

9. ETBU Alcohol, Drug, Tobacco, and Weapons Policy The ETBU campus, all other university owned or leased property, and all university sponsored activities – on or off campus – are tobacco, alcohol, drug, and weapon free. Organization activities are university sponsored activities. The ETBU campus, all other university owned or leased property, and all university sponsored activities – on or off campus – are tobacco, alcohol, drug, and weapon free. Organization activities are university sponsored activities.

10. ETBU Alcohol Sanctions Student Organizations violating ETBU’s alcohol policy may have their charters revoked and additional disciplinary action may be taken. Individual disciplinary sanctions may also be incurred. (See ETBU Student Handbook, page 18) Student Organizations violating ETBU’s alcohol policy may have their charters revoked and additional disciplinary action may be taken. Individual disciplinary sanctions may also be incurred. (See ETBU Student Handbook, page 18)

11. ETBU Drug Sanctions Student Organizations violating ETBU’s drug policy may have their charters revoked and additional disciplinary action may be taken. Individual sanctions may also be incurred. (See ETBU Student Handbook) Student Organizations violating ETBU’s drug policy may have their charters revoked and additional disciplinary action may be taken. Individual sanctions may also be incurred. (See ETBU Student Handbook)

12. ETBU Weapons Policy Firearms and other weapons are not permitted at any location on campus. Possession or use of any weapons on the University campus is in direct violation of Texas State Law, Marshall City Ordinance, and University Policy. Firearms are not permitted at off campus activities (See ETBU Handbook) Firearms and other weapons are not permitted at any location on campus. Possession or use of any weapons on the University campus is in direct violation of Texas State Law, Marshall City Ordinance, and University Policy. Firearms are not permitted at off campus activities (See ETBU Handbook)

13. ETBU Weapons & Explosive Devices Sanctions Student Organizations violating ETBU’s weapons/explosive devices policy may have their charters revoked and additional disciplinary action may be taken. Individual sanctions may also be incurred. Student Organizations violating ETBU’s weapons/explosive devices policy may have their charters revoked and additional disciplinary action may be taken. Individual sanctions may also be incurred.

14. Weapons, Explosive Devices PLACES WEAPONS PROHIBITED. (a) A person commits an offense if the person intentionally, knowingly, or recklessly possesses or goes with a firearm, illegal knife, club, or prohibited weapon (1) on the physical premises of a school or educational institution, any grounds or building on which an activity sponsored by a school or educational institution is being conducted, or a passenger transportation vehicle of a school or educational institution, whether the school or educational institution is public or private, unless pursuant to written regulations or written authorization of the institution. PLACES WEAPONS PROHIBITED. (a) A person commits an offense if the person intentionally, knowingly, or recklessly possesses or goes with a firearm, illegal knife, club, or prohibited weapon (1) on the physical premises of a school or educational institution, any grounds or building on which an activity sponsored by a school or educational institution is being conducted, or a passenger transportation vehicle of a school or educational institution, whether the school or educational institution is public or private, unless pursuant to written regulations or written authorization of the institution.

15. Texas Penalties for Weapons: PHP Third Degree Felony Imprisonment of not more than 10 years or less than 2 years and/or a fine not to exceed $10,000 Third Degree Felony Imprisonment of not more than 10 years or less than 2 years and/or a fine not to exceed $10,000

16. ETBU Hazing Policy It is the policy of East Texas Baptist University to enforce the state mandate prohibiting hazing.

17. ETBU Hazing Policy Hazing is defined as any intentional, knowing, or reckless act occurring on or off the campus of ETBU, by one person alone or in action with others, directed against a student, that endangers their mental or physical health or safety for the purposes of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are or include ETBU students.

18. ETBU Hazing Policy “Hazing” includes, but is not limited to: a. any type of physical brutality, such as whipping, beating, striking, branding, electric shocking, placing of harmful substance on the body, or similar activity; “Hazing” includes, but is not limited to: a. any type of physical brutality, such as whipping, beating, striking, branding, electric shocking, placing of harmful substance on the body, or similar activity;

19. ETBU Hazing Policy b. any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics or other activity that subjects that student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student; c. any activity involving consumption of a food, liquid, alcoholic beverage, liquor, drug, or other substance which subjects the student to an unreasonable risk of harm or which adversely affects the mental or physical health or safety of the student; b. any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics or other activity that subjects that student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student; c. any activity involving consumption of a food, liquid, alcoholic beverage, liquor, drug, or other substance which subjects the student to an unreasonable risk of harm or which adversely affects the mental or physical health or safety of the student;

20. ETBU Hazing Policy d. any activity that intimidates or threatens the student with ostracism, that subjects that student to extreme mental stress, shame, or humiliation, or that adversely affects the mental health or dignity of the student or entering or remaining registered in an educational institution, or that may reasonably be expected to cause a student to leave the organization or the institution rather than submit to acts described herein; e. any activity that induces, causes, or requires the student to perform a duty or task which involves a violation of the Penal Code. d. any activity that intimidates or threatens the student with ostracism, that subjects that student to extreme mental stress, shame, or humiliation, or that adversely affects the mental health or dignity of the student or entering or remaining registered in an educational institution, or that may reasonably be expected to cause a student to leave the organization or the institution rather than submit to acts described herein; e. any activity that induces, causes, or requires the student to perform a duty or task which involves a violation of the Penal Code.

21. Personal Hazing Offense A person commits an offense if the person: - engages in hazing - solicits, encourages, directs, aids, or attempts to aid another engaged in hazing -intentionally, knowingly, or recklessly permits hazing to occur A person commits an offense if the person: - engages in hazing - solicits, encourages, directs, aids, or attempts to aid another engaged in hazing -intentionally, knowingly, or recklessly permits hazing to occur

22. Personal Hazing Offense, cont. - has firsthand knowledge of the planning of a specific hazing incident involving a student in an educational institution, or firsthand knowledge that a specific hazing incident has occurred, and knowingly fails to report knowledge in writing to the Dean of Students of other appropriate officials of the institution

23. ETBU Hazing Sanctions Student Organizations violating ETBU’s hazing policy may have their charters revoked and additional disciplinary action may be taken. Individuals found to be in violation of this policy will face disciplinary action ranging from probation to dismissal. Student Organizations violating ETBU’s hazing policy may have their charters revoked and additional disciplinary action may be taken. Individuals found to be in violation of this policy will face disciplinary action ranging from probation to dismissal.

24. Texas Hazing Penalties Fine up to $10,000 Prison sentence Fine up to $10,000 Prison sentence

25. ETBU Sexual Harassment Policy Sexual Harassment is a form of sexual discrimination prohibited by civil rights laws and University policy. Sexual harassment is defined as unwelcome sexual advances, request for sexual favors, or other verbal or physical conduct of a sexual nature, submission to which is made a term or condition of any right, privilege, power or immunity, either explicitly or implicitly. Sexual Harassment is a form of sexual discrimination prohibited by civil rights laws and University policy. Sexual harassment is defined as unwelcome sexual advances, request for sexual favors, or other verbal or physical conduct of a sexual nature, submission to which is made a term or condition of any right, privilege, power or immunity, either explicitly or implicitly.

26. ETBU Sexual Harassment Policy Sexual harassment may range from unthinking and often unintentional verbal denigration of a person on the basis of gender to actual physical assault.

27. ETBU Sexual Harassment/Assault Sanctions Individuals and/or groups that engage in sexual harassment and/or assault may be subject to civil and criminal penalties as well as disciplinary action by the university. (See ETBU Student Handbook) Individuals and/or groups that engage in sexual harassment and/or assault may be subject to civil and criminal penalties as well as disciplinary action by the university. (See ETBU Student Handbook)

28. Texas Penalties for Harassment Class B Misdemeanor Punishable by (1) a fine not to exceed $2,000; (2) confinement in jail for a term not to exceed 180 days; or (3) both such fine and confinement. Class B Misdemeanor Punishable by (1) a fine not to exceed $2,000; (2) confinement in jail for a term not to exceed 180 days; or (3) both such fine and confinement.

29. Texas Penalties for Sexual Assault Second Degree Felony (in most cases) Punishable by (1) imprisonment for any term of not more than 20 years or less than 2 years (2) a fine not to exceed $10,000 Second Degree Felony (in most cases) Punishable by (1) imprisonment for any term of not more than 20 years or less than 2 years (2) a fine not to exceed $10,000

30. Sexual Assault Prevention and Safety Procedures at Events Keep the participants in large groups. Organization officers should walk through the space to check on participants. If individuals need to leave the large group, have 2 people accompany them. Keep the participants in large groups. Organization officers should walk through the space to check on participants. If individuals need to leave the large group, have 2 people accompany them.

31. Fire Safety NO SMOKING on campus NO CANDLES on campus NO FIREWORKS on campus Locate emergency exits for all buildings. Contact 911 for any fire concerns. NO SMOKING on campus NO CANDLES on campus NO FIREWORKS on campus Locate emergency exits for all buildings. Contact 911 for any fire concerns.

32. Information on Contracts Students are not authorized to sign contracts on behalf of their organizations. Contracts must be reviewed by the VP for Student Affairs and then the VP for Administration and Finance. The arrangements for a speaker or performance, the conduct of the speaker or performer on campus, and the good order of the activity are the concern of both the inviting group and the University. The privilege to invite speakers and performers carries with it important responsibilities to insure that the proper objectives of the University are not compromised. Students are not authorized to sign contracts on behalf of their organizations. Contracts must be reviewed by the VP for Student Affairs and then the VP for Administration and Finance. The arrangements for a speaker or performance, the conduct of the speaker or performer on campus, and the good order of the activity are the concern of both the inviting group and the University. The privilege to invite speakers and performers carries with it important responsibilities to insure that the proper objectives of the University are not compromised.

33. Information on Contracts The University cannot be held responsible for accidents and/or injuries incurred through activities on or off campus sponsored by recognized student organizations. The organization inviting a speaker or performer to the campus will be financially responsible for any and all damages proximately caused by acts of misfeasance or malfeasance on the part of the speaker/performer or those acting in concert with him or her. (See ETBU Policies and Procedures Manual for entire policy) The University cannot be held responsible for accidents and/or injuries incurred through activities on or off campus sponsored by recognized student organizations. The organization inviting a speaker or performer to the campus will be financially responsible for any and all damages proximately caused by acts of misfeasance or malfeasance on the part of the speaker/performer or those acting in concert with him or her. (See ETBU Policies and Procedures Manual for entire policy)

34. ETBU Travel Policy It is the policy of East Texas Baptist University that all students traveling under University sponsorship either receive University provided transportation or sign a liability waiver indemnifying the University.

35. ETBU Travel Policy An Application for Approval of Off-Campus Trips must be submitted by the trip sponsor to the Office of Student Affairs at least three days prior to the group’s departure date. Each request is acted upon by the Vice President for Student Affairs and forwarded to the Vice President for Academic Affairs when appropriate. A copy of the request will be forwarded to the trip sponsor. The names of all students participating in the trip must be submitted to the Office of Student Affairs. An Application for Approval of Off-Campus Trips must be submitted by the trip sponsor to the Office of Student Affairs at least three days prior to the group’s departure date. Each request is acted upon by the Vice President for Student Affairs and forwarded to the Vice President for Academic Affairs when appropriate. A copy of the request will be forwarded to the trip sponsor. The names of all students participating in the trip must be submitted to the Office of Student Affairs.

36. ETBU Travel Policy Procedures Prior to departure in non-university transportation, students enroute to a university required external event will be provided a copy of a Release, Waiver, and Indemnification Agreement. Any student failing to sign the document may be denied opportunity to participate in the activity. The documents must be collected by the teacher, coach, or sponsor and held for reference until after the trip is completed and all students have been safely returned to the point of origin. Non-academic student groups not receiving University funding, traveling without University funding and not being transported in University vehicles are not required to file a travel request. Prior to departure in non-university transportation, students enroute to a university required external event will be provided a copy of a Release, Waiver, and Indemnification Agreement. Any student failing to sign the document may be denied opportunity to participate in the activity. The documents must be collected by the teacher, coach, or sponsor and held for reference until after the trip is completed and all students have been safely returned to the point of origin. Non-academic student groups not receiving University funding, traveling without University funding and not being transported in University vehicles are not required to file a travel request.

37. Organization Event Planning Responsibility Does the event contribute to the mission and values of the University? Does the event contribute to the mission and values of the organization? Does the event benefit and/or add value to the students attending? Does the event contribute to the mission and values of the University? Does the event contribute to the mission and values of the organization? Does the event benefit and/or add value to the students attending?

38. Organization Event Planning Responsibility Event Purpose Location Activities Food/Drinks Participants (students/faculty/staff/guests) Travel Procedures Event Purpose Location Activities Food/Drinks Participants (students/faculty/staff/guests) Travel Procedures

39. Risk Management Assessment Event PurposeLocationActivitiesFood/DrinksParticipants Travel Procedures Plans Possible Risks Risk Management

40. Positive Community Building Activities Revisit Organization History Conduct Group Activities Guest Speakers Team Building – ropes course, building improvements, service projects Develop Peer Mentor Programs Career Goals Revisit Organization History Conduct Group Activities Guest Speakers Team Building – ropes course, building improvements, service projects Develop Peer Mentor Programs Career Goals

41. Positive Community Building Activities Promote Scholarship Brainstorm Solutions Involvement in Community Interaction with Other Organizations Promote Scholarship Brainstorm Solutions Involvement in Community Interaction with Other Organizations

42. Campus Safety: Report Concerns ETBU Security – 2098 (day) Marshall Police Department – 903-935-4575 (night) 911 Emergency (anytime) Student Services - 2320 ETBU Security – 2098 (day) Marshall Police Department – 903-935-4575 (night) 911 Emergency (anytime) Student Services - 2320

43. Adoption of Risk Management Policies by Organizations Presentation to Entire Organization Must occur before Friday, October 12, 2012. Paperwork due on Friday, October 12, 2012 by 4:00pm to the Office of Student Affairs. Assess Risk in Planning Events Presentation to Entire Organization Must occur before Friday, October 12, 2012. Paperwork due on Friday, October 12, 2012 by 4:00pm to the Office of Student Affairs. Assess Risk in Planning Events

44. Annual Education Requirements ETBU will provide annual trainings in risk management each September/October. The organization president and two additional organization members must attend annually. The organization sponsor must attend the initial program and is encouraged to attend annually. ETBU will provide annual trainings in risk management each September/October. The organization president and two additional organization members must attend annually. The organization sponsor must attend the initial program and is encouraged to attend annually.

45. Reporting Student Organization Incidents 1. Contact the Campus Security/Police and/or Dean of Students immediately in emergency situations 2. Complete the Student Organization Incident Report Form (located on the ETBU website under Student Life/Student Organizations) 3. Submit form to the Director of Student Activities 1. Contact the Campus Security/Police and/or Dean of Students immediately in emergency situations 2. Complete the Student Organization Incident Report Form (located on the ETBU website under Student Life/Student Organizations) 3. Submit form to the Director of Student Activities