1. Early Learning Advisory Council Quarterly Meeting Via Webinar April 19, 2016

2. 2 GoToMeeting Protocols Mute  Please mute your line after you sign in.  Please do NOT put your phone on hold during any period of the meeting.  Use your phone’s mute button or press *6; to un-mute, press *6. Questions/comments during the meeting  For minute-taking purposes, please be sure to state your name before you speak EVERY TIME.  If, for any reason, you need to communicate with us, but do not want to interrupt the meeting, you can send us a message in the chat box located to the right of your screen.

3. 3 Harry Duncanson Chair, Early Learning Advisory Council Call to Order Introductions Announcements Approval of Agenda Approval of Minutes – 2/19/16 ELAC Quarterly Meeting

4. Agenda Chair Convenes - Harry Duncanson Partner Updates - Matt Guse, AELC - Samantha Wass de Czege, DCF Agency Report - Rodney MacKinnon and Staff –Legislative Update –Operations and Programs - Stephanie Gehres –Information Services - Melanie May Open Discussion/Other Issues- Chairs Public Comment - Public Wrap Up and Adjourn - Harry Duncanson 4 ELAC Quarterly Meeting

5. 5 Partner Update Association of Early Learning Coalitions Matt Guse President

6. 6 Partner Update Florida Department of Children and Families Samantha Wass de Czege

7. Agency Report ‒ Agency Organization Chart ‒ Legislative Update ‒ Contracted Slots ‒ VPK for 5-Year-Olds Rodney J. MacKinnon Executive Director 7 ELAC Quarterly Meeting

8. 8 Agency Report

9. 9 2016-2017 Budget Agency Report – Legislative Update GAA FY2015-16 GAA FY2016-17 School Readiness$560.5 m$570.8 m VPK (no BSA increase) $389.3 m$395.2 m Partnership for School Readiness RCMA$12.1 m CCEP$15 m HIPPY$3.9 m TEACH$4.5 m$10.0 m Lastinger$2 m$3 m Performance Funding$10.5 m$15.5 m Help Me Grow$1.9 m$2.5 m Literacy Jump Start$110,000 New Projects Miami Children's Museum's Prof Development SR Institute $200,000 Vetoed Little Havana Activities and Nutrition Centers Child Care Programs $100,000 Business & Leadership Institute for Early Learning $350,000 Vetoed Guiding Stars of Duval County$500,000Vetoed ARC Gateway, Pearl Nelson Child Development Center – Operating $509,000 Hollywood Childcare Scholarship $861,000 Vetoed Paradise Christian School Head Start Federal Match $297,250 Vetoed ARC Gateway, Pearl Nelson Child Development Center - FCO$3,000,000 Vetoed Funding not appropriated for Teaching Strategies GOLD

10. 10 HB 7029 – PreK-Higher Ed Includes VPK for 5-year-olds “Each child who resides in this state who will have attained the age of 4 years on or before September 1 of the school year is eligible for the Voluntary Prekindergarten Education Program during either that school year or the following school year. The child remains eligible until the child is admitted to kindergarten, or unless he or she will have attained the age of 6 years by February 1 of any school year under s. 1003.21(1)(a)1.” Agency Report – Legislative Update

11. 11 VPK Eligibility * Two years of eligibility Agency Report – Legislative Update

12. HB 7053 – CCDF Revises Early Steps program within Dept. of Health Aligns, implements requirements of federal Child Care and Development Block Grant (CCDBG) Act  Increases public access to information re. background screening of child care personnel, licensing, inspection, monitoring of child care providers, and other consumer education topics  Expands requirements for employment history checks and child care personnel background screenings  Revises eligibility requirements to align with minimum requirements of grant  Requires inspection of all school readiness program providers  Requires standards for health and safety, group size and emergency preparedness plans for school readiness program providers  Requires specific pre-service and in-service training for all school readiness program provider personnel Agency Report – Legislative Update

13. 13 Operations | Programs Stephanie Gehres Deputy Director Operations and Programs Agency Report CCDF Update

14. 14 Courtnie Wheeless Director CCR&R and Partner Initiatives Erin Smeltzer Director School Readiness Katerina Maroney Supervisor School Readiness Policy Dr. Tara Huls Director VPK Agency Report – Early Learning Programs

15. CCR&R Service Delivery Child Care Resource and Referral

16. CCR&R Accessibility Report What accommodations do you make to serve families who may not be able to take time during your normal business hours? –Staff visits rural areas weekly to assist families as needed. –We facilitate contact with partner agencies for customers who have limited access when they need help with other resources. –Schedule special appointments before or after hours to meet the client’s needs. –Coalition staff trained CareerSource office staff to assist families with parent registration for VPK at their public kiosks across our coalition area. Parents are not only able to apply for VPK, but also use internet to access family portal, school readiness and CCR&R information, and an intake form if needed. Child Care Resource and Referral

17. Ways to accommodate families who may have limited access to telephone, internet and/or transportation? –We have a local resource that provides monthly bus passes to which we refer the customers. –While doing community outreach if a parent informs coalition of any of these limitations, the coalition will conduct interview on site to find out information family needs and will mail the information. –Counselor has gone to the child care provider site to meet parent or meet in a public place. –All of our contracted child care providers have been trained on both the VPK and family portal and have offered families use of their computers/telephones. Child Care Resource and Referral CCR&R Accessibility Report

18. Community partners that help you assist families –Domestic violence shelters –Local churches –Homeless shelters –Local law enforcement –Head Start/Early Head Start –Local family websites (Fun 4 Kids, All About Kids) –Local news stations –Local Junior Leagues/Kiwanis/Rotary –Local colleges/universities Child Care Resource and Referral CCR&R Accessibility Report

19. Events your organization has attended or participated in –Provider appreciation events –Teen parent meetings –Business professional/networking groups –Baby Court –Health fairs/community screenings –Back-to-school events –Children’s Week/Day –Home ownership fairs/tax preparation/financial fitness fairs Child Care Resource and Referral CCR&R Accessibility Report

20. Please share any successful strategies your coalition used to make your programs more accessible for families. –Staff are cross-trained to be able to assist clients in all their needs with trainings and be more visible in the community. –Our coalition has two mobile outreach vans. They are moving billboards that advertise the early learning coalition. We love early literacy, so we distribute books at all our events. When we participate in parades, we don’t throw beads, we distribute books. Inside the book we place flyers about some of our upcoming events. –Listening to your families and giving them the help they need. Child Care Resource and Referral CCR&R Accessibility Report

21. Opportunities to offer CCR&R Eligibility determinations Family engagement events Provider meetings/events Provider conferences Social media Families on the waiting list Local business partners Any others? Child Care Resource and Referral

22. May Leadership Meeting Vroom training from Mary LaMantia, Vroom Partnership Senior Director, Child Care Aware CCR&R Update Trauma-Informed Care training, Multiagency Network for Students with Emotional/Behavioral Disabilities, USF and PACE CCR&R and inclusion coordinator cross-collaboration Child Care Resource and Referral

23. Collaboration with coalitions and stakeholders Integration of current initiatives Integration of other agency/organization initiatives Coordinated system of services 23 System Building Agency Report – School Readiness

24. School Readiness – Systems Building Database Funding Inclusion System Infant/ Toddler System Stakeholders Health Care Family Engagement Professional Development System

25. Family Engagement/ Consumer Education Data Transition Screening/ Referrals Health Care Infant/ Toddler System Inclusion System Funding School Readiness – Systems Building

26. Inclusion BPIECE out for comment/ feedback One Goal Presentation Summer pilot Agency Report – School Readiness Best Practices in Inclusive Early Childhood Education BPIECE Practitioners

27. Request for Information out Credential development 27 Professional Development System Update Agency Report – School Readiness

28. 28 Current Status 688 applications –136 screened out –80 not selected 284 selected for Tier 1 107 high-need providers in Tier 1 91 selected for Tier 2 47 high-need providers in Tier 2 303 active providers as of March 28, 2016 Performance FUNDING Pilot – Year Two

29. Applications 4/11-4/22/16 Coalition Feedback by 5/6/16 Contract Execution 7/1/16 Project Start Date 8/1/16 Performance FUNDING Project – Year Three Timeline

30. School Readiness Rule Revision Prioritization (see schedule) 30 School Readiness Rules Update Agency Report – School Readiness

31. DCF’s CARES: Child Care Administration Regulation and Enforcement System  ELC User Account Request Form  Request view-only access to CARES  VPK Provider Profile One-Pager  Describes process to update information  All VPK providers can be assigned a DCF ID through this process  CARES is connected with EFS (information updated monthly)  CARES will soon include –Class capacity –Number currently enrolled –Instructor credential for each VPK class under VPK tab Agency Report – VPK

32. Readiness Rate Website Update  https://vpk.fldoe.org https://vpk.fldoe.org  No public search functionality  Updated messaging for families  Providers/ELCs can log in to complete/update/ approve improvement plans Agency Report – VPK

33. Teaching Strategies GOLD Wind-Down  School-Year Providers  Post-assessment (AP3/Checkpoint 3) required  GOLD Training required (online, instructor- led)  Interrater Reliability (IRR) certification not required  Summer Providers  No requirement to complete GOLD  OEL/Teaching Strategies  upcoming messaging/webinars re: completing AP3 Agency Report – VPK

34. Administrative Rules Upcoming Workshops –Rule 6M-8.620, Voluntary Prekindergarten (VPK) Pre- and Post-Assessments  Thursday, April 21, 2-3 p.m. - Webinar –Rule 6A-1.09433, Voluntary Prekindergarten Pre- and Post-Assessments  Thursday, April 21, 3:30-4:30 p.m. – Webinar –6M-8.210, Reenrollment for Good Cause or Extreme Hardship in the Voluntary Prekindergarten Education Program  Monday, April 25, 10:30-11:30 a.m. - Webinar Soon to Open –Rule 6M-8.301, Standard Statewide Provider Contract for the VPK Program Expected Workshop: Wednesday, July 20, 6:30-8:00 p.m. – One Goal Summer Conference, Tampa TBD: Webinar(s) Agency Report – VPK

35. Administrative Rules (continued) Expected Agenda Items for May 2016 State Board of Education Meeting –Rule 6M-8.603, Voluntary Prekindergarten (VPK) Provider Placed on Probation Good Cause Exemption –Rule 6M-8.700, Low-Performing Provider; VPK Program Improvement Plan and Implementation; First Year Probation –Rule 6M-8.701, Low- Performing Provider; VPK Program Second Year Probation Expected Agenda Items for June 2016 State Board of Education Meeting –Rule 6M-8.201, Child Enrollment Procedure for the VPK Program –Rule 6M-8.210, Reenrollment for Good Cause or Extreme Hardship in the VPK Program Agency Report – VPK

36. 36 Financial Administration and Budget Services Lisa Zenoz Director Agency Report CCEP Update Budget Forecasting Model

37. 37 Financial Update New Projection Tool Check-in –Positive feedback from ELC Finance Director workgroup –Continue refinements in preparation for full implementation 7/1/16 –CCEP subsection added 4/12/16 Financial Administration and Budget Services

38. 38 Information Services Melanie May Deputy Director Information Services Amy Mathis Project Manager Rob Kreps Application Development Manager Agency Report

39. 39 EFS Modernization Project Update Progress since last ELAC meeting –Release 1.2 –Reporting tool evaluation Current development focus –Provider portal  Contracts  Dashboard  Document management library/uploads  Messaging  Provider profile

40. 40 EFS Modernization Project Update

41. DRAFT 2/9/16

42. Open Discussion/Other Issues - Chairs Public Comment - Public Wrap Up and Adjourn - Harry Duncanson 42 ELAC Quarterly Meeting

43. Next Meeting July 2016 Web Conference