1. LAPSE GUIDELINES FOR FISCAL YEAR-END BALANCES

2. Lapse Guidelines – Educational & General Funds (14 – Accounts)   Special Items & Research Development Funding must be fully expended in the 2 nd year of the biennium.   Deficits must be covered during the lapse process.   Budget will coordinate with affected areas.   Disposition of E & G balances is based on each Vice President’s direction for their areas. (New eff. FY12)   Certain accounts are not subject to the lapse, including reserves, GIT & lab fees   Special Items & Research Development Funding must be fully expended in the 2 nd year of the biennium.   Deficits must be covered during the lapse process.   Budget will coordinate with affected areas.   Disposition of E & G balances is based on each Vice President’s direction for their areas. (New eff. FY12)   Certain accounts are not subject to the lapse, including reserves, GIT & lab fees

3. Lapse Guidelines Designated Funds (19 – Accounts)   Deficits not cleared prior to year-end will be cleared during the lapse process.   Budget will coordinate with affected areas.   Disposition of 19-7 account balances other than Reserves that do not lapse, is based on each Vice President’s direction for their areas. (New eff. FY12)   Deficits not cleared prior to year-end will be cleared during the lapse process.   Budget will coordinate with affected areas.   Disposition of 19-7 account balances other than Reserves that do not lapse, is based on each Vice President’s direction for their areas. (New eff. FY12)

4. Designated Funds - Exceptions to Lapse Guidelines (19 – Accounts) The following Designated 19-Accounts are not subject to lapse (carry forward 100%):   Most 19-accounts sourced from fees - other than 19-7   Facilities & Administration (F & A) 19-8 accounts - − −F&A balances under $100 will be swept to next highest level, e.g. Department, College, etc. in accordance with the F&A MOU. The following Designated 19-Accounts are not subject to lapse (carry forward 100%):   Most 19-accounts sourced from fees - other than 19-7   Facilities & Administration (F & A) 19-8 accounts - − −F&A balances under $100 will be swept to next highest level, e.g. Department, College, etc. in accordance with the F&A MOU.

5. Overview of Lapse Policy Changes by Area Applies only to those budget groups that in prior year’s would have been subject to lapse in fund 14 and 19-7 accounts:   Academic Affairs –please see Academic Affairs Lapse Policy-FY12 Academic Affairs Lapse Policy-FY12   Business Affairs, Community Services, President’s Office, Research, Student Affairs and University Advancement – all funds lapse to Reserves. Applies only to those budget groups that in prior year’s would have been subject to lapse in fund 14 and 19-7 accounts:   Academic Affairs –please see Academic Affairs Lapse Policy-FY12 Academic Affairs Lapse Policy-FY12   Business Affairs, Community Services, President’s Office, Research, Student Affairs and University Advancement – all funds lapse to Reserves.

6. Lapse Guidelines – Service Centers (18- Accounts)   Not subject to lapse (carry forward 100%)   Any surplus/deficit exceeding 10% requires special exception and approval of AVP-Financial Affairs or Asst. VP Financial Affairs/University Controller.   Subject to Service Center Policy for compliance with OMB Circular A-21. Contact Carol Hollingsworth at x4229 with questions   Not subject to lapse (carry forward 100%)   Any surplus/deficit exceeding 10% requires special exception and approval of AVP-Financial Affairs or Asst. VP Financial Affairs/University Controller.   Subject to Service Center Policy for compliance with OMB Circular A-21. Contact Carol Hollingsworth at x4229 with questions

7. Lapse Guidelines – Other Fund Groups Year-end balances in the following funds are not subject to lapse (carry forward 100%)   Grant and Contracts (26 Accounts)   Auxiliary Enterprise (29 Accounts)   Gift/Restricted Funds (30 Accounts)   Plant Funds (36 Accounts) Year-end balances in the following funds are not subject to lapse (carry forward 100%)   Grant and Contracts (26 Accounts)   Auxiliary Enterprise (29 Accounts)   Gift/Restricted Funds (30 Accounts)   Plant Funds (36 Accounts)

8. For additional information, refer to the FMOG - Financial Management Operating Guideline:http://utsa.edu/financialaffairs/opguidelines/0112.html http://utsa.edu/financialaffairs/opguidelines/0112.html