1. GRANTS FINANCIAL MANAGEMENT OVERVIEW Presented by: Darrell M. Haley Grants Financial Management Office Business Operations Department Division of Business Management Services 1

2. Grants Financial Management Overview – Office /Staff Grants Financial Management Office Our Goal - Efficiently Managing Grant Resources That Advances Student Achievement to Ensure All Students Become College and Career Ready. Our Mission - To provide sound fiscal management, support, and guidance; ensuring that all restricted program grant resources supplement and support educational initiatives; making certain that grant spending is maximized and timely to sustain instructional activities authorized by various federal, state, and local funding agencies. 2

3. Nine Staff (9.0 FTE) Accountants & Budget Analysts 1 of 5 Offices with the Business Operations Department Grants Financial Management Overview – Office /Staff 3

4.  Collaborate with grant program managers to ensure grants funds are spent in accordance with applications…  Monitor and manage grant spending efficiency…  Conduct regular grant appropriation and expenditure reviews…  Produce timely and accurate grant financial reporting to fiscal agents… GFMO - OUR BUSINESS IS TO… 4

5.  PGCPS Community Stakeholders…  Schools…  Program Managers…  Administrative Offices…(Accounts Payable, Purchasing, Human Resources, Budget) OUR OFFICE SUPPORTS… 5

6.  Federal/State/Local/Private Funding Agents…  Board Of Education…  Chief Executive Officer… by entrusting that the resources awarded as grant funded programs accomplish the mission of The Bridge To Excellence Master Plan by ensuring compliance with statutory regulations and grantor requirements as it relates to spending, reporting, and project implementation. OUR OFFICE SUPPORTS…cont’d 6

7. FOR FISCAL YEARS 2014, 2015, & 2016 – RESTRICTED FUNDS ARE APPROXIMATELY 7% OF THE OVERALL OPERATING BUDGET: GRANT BUDGET STATISTICS Approved Operating Budget Approved Restricted Budget % Total Operating Budget FY16 $ 1,833,067,725 $ 119,710,5726.53% FY15 $ 1,795,250,300 $ 122,953,8146.85% FY14 $ 1,687,807,813 $ 122,068,5127.23% 7

8. FOR FISCAL YEARS 2013, 2014, & 2015 – RESTRICTED FUNDS – BUDGET TO ACTUALS : GRANT BUDGET STATISTICS Approved Restricted Budget Total Actual Expenses & Encumbrances Total Balance Remaining Percent Spent Budget vs. Actuals FY15 $ 119,710,572 $ 100,748,512 $ 18,962,06084.2% FY14 $ 122,068,512 $ 105,887,288 $ 16,181,22486.7% FY13 $ 122,599,445 $ 115,839,045 $ 6,760,40094.5% 8

9.  OVER 250 ACTIVE GRANTS  FORMULA/ENTITLEMENT & PROJECT GRANTS  MULTIPLE FUNDING SOURCES  FEDERAL (90)  STATE (15)  LOCAL/COUNTY (10)  PRIVATE FOUNDATIONS/ORGANIZATIONS (160) GRANT BUDGET STATISTICS-NOTABLES 9

10. FORMULA/ENTITLEMENT ($63.6m) GRANTS – ALLOCATIONS OF FUNDS TO STATE OR SUBDIVISIONS IN ACCORDANCE WITH DISTRIBUTION FORMULAS PRESCRIBED BY LAW OR ADMINISTRATIVE REGULATION, FOR ACTIVITIES OF A CONTINUING NATURE NOT CONFINED TO A SPECIFIC PROJECT. PROJECT GRANTS ($56.1m) – ALLOCATIONS OF FUNDS FOR FIXED OR KNOWN PERIODS, OF SPECIFIC PROJECTS. (i.e. Training; Technical Assistance; Research). GRANTS – TYPES OF ASSISTANCE 10

11. FEDERAL – Revenue from any agency of the Federal Government (USDE) that originates as federal program either directly from the federal agency or through the State of Maryland (MSDE). STATE – Revenue from any agency of the state of Maryland that originates within the State designated for particular purpose. LOCAL/COUNTY – Revenue received out of funds from the appropriating body (County Council) for purposes of supporting grants with cash matching requirements. PRIVATE FOUNDATIONS – Revenue from civic organizations and private foundations generally awarded to schools for Principal discretionary programs associated with instruction. GRANTS – FUNDING SOURCES (FY16 RESTRICTED BUDGET) 11

12. SOURCE FY16 APPROVED RESTRICTED BUDGET PERCENT - TOTAL FY16 RESTRICTED BUDGET FEDERAL $ 102,747,82285.8% STATE $ 4,601,4183.8% LOCAL/COUNTY $ 8,875,5327.4% OTHER SOURCES $ 3,485,8002.9% FY16 APPROVED RESTRICTED BUDGET: $ 119,710,572100% GRANTS – FUNDING SOURCES (FY16 RESTRICTED BUDGET AMOUNTS)…cont’d. 12

13. MAJOR FEDERAL AID FORMULA GRANT PROGRAMS GRANT FY16 APPROVED TITLE I, PART A $ 30,270,170.00 TITLE II $ 4,835,026.00 TITLE III $ 2,943,972.00 CARL D. PERKINS GRANT $ 1,208,608.00 SPECIAL EDUCATION - IDEA PARTB. $ 24,282,390.00 TOTAL MAJOR FEDERAL AID: $ 63,540,166.00 GRANTS – FY16 MAJOR FEDERAL AID PROGRAMS 13

14. TITLE I $30,270,170 This program supports schools to improve the teaching and learning of children who are failing, or most at risk of failing, and are identified as living in high concentrated areas of poverty, as determined by approved student applications for free or reduced price lunch meals. FEDERAL GRANT PROGRAMS 14

15. FY16 Title I Grant – Serves approximately 40,823 students 83 Title I Schools Characteristics of students: Average student lives in circumstances of poverty May exhibit gaps in academic skills and performs at or below grade level Age range between 5 and 13 years old Participants in extended learning programs after school hours FEDERAL GRANT PROGRAMS – Title I 15

16. Academic Excellence in the Strategic Plan Department of State & Federal Programs supports the single focused goal of “Outstanding Student Achievement for All Students” Academic Areas Of… Reading, writing and reasoning in the content areas Reading analysis of complex texts Early childhood literacy Digital literacy Mathematics literacy Focus Area - High Performing Workforce Focus Area - Family and Community Engagement in Title I schools FEDERAL GRANT PROGRAMS – Title I 16

17. TITLE II, A - IMPROVING TEACHER QUALITY $4,835,026 This program provides formula funding to support the increase of student academic achievement through strategies such as staff development which improves teacher and principal quality, that ultimately increases the number of highly qualified teachers in the classroom in core subject areas such as math, reading, social studies, and science. FEDERAL GRANT PROGRAMS 17

18. Grant approximately impacts: 9,000 Teachers 125,000 Students Characteristics of students and/or teachers: Teachers from every content area K-12, ESOL, Special Education, Counselors, PPWs, Psychologists ​ FEDERAL GRANT PROGRAMS-Title II 18

19. Academic Excellence in the Strategic Plan ​ Department of Curriculum & Instruction supports the single focused goal of “Outstanding Student Achievement for All Students” Academic Areas That Supports Teachers… Instructional Core Strategy Areas Emphasize Rigorous Literacy Instruction Early Learning College and Career Ready Focus Area - High Performing Workforce Focus Area – Academic Excellence FEDERAL GRANT PROGRAMS-Title II 19

20. TITLE III - EMERGENCY IMMIGRANT EDUCATION $2,943,972 Funding to ensure that Limited English Proficient (LEP) students and immigrant students attain English proficiency and meet the same challenging state academic content and achievement standards coupled with providing immigrant students with enhanced instructional opportunities. FEDERAL GRANT PROGRAMS 20

21. Grant impacts approximately: All Elementary & Middle Schools 14 High Schools 20,600 Students Characteristics of students and/or teachers: Students enrolled are those who were born outside of the United States or have another language in the home other than English that need additional language support as indicated by the WiDA ACCESS assessment Teachers of ELLs whether they be ESOL or content area FEDERAL GRANT PROGRAMS-Title III 21

22. Academic Excellence in the Strategic Plan: Department of Curriculum & Instruction (ESOL Office) supports the single focused goal of “Outstanding Student Achievement for All Students” Professional Development Supplementary instructional materials Extended learning opportunities Parent outreach Focus Area - High Performing Workforce Focus Area – Academic Excellence Focus Area – Family and Community Engagement FEDERAL GRANT PROGRAMS-Title III 22

23.  CARL D. PERKINS GRANT $1,208,608  Provides the direction and funding to support continuous improvement in Career and Technical Education.  JROTC $1,829,180 ($3,700,000)  Funding that enhances the leadership responsibilities and opportunities for student cadets with representation of four major branches of the military service. OTHER FEDERAL GRANT PROGRAMS 23

24. HOMELESS EDUCATION GRANT $90,485 This program allocates formula grant funds to ensure homeless children and youth have equal access to the same free, appropriate public education as other children as well as heighten the awareness of specific problems of homeless children and youth. HEADSTART $6,314,281 ($1,578,570) Funding to promote school readiness by enhancing the social and cognitive development of low-income children through the provision of comprehensive health, educational, nutritional, and social services. OTHER FEDERAL GRANT PROGRAMS 24

25. SPECIAL EDUCATION $30,725,883 Funding designed to assist educational agencies in reforming and improving their systems for providing educational, early intervention, and transitional services to students with disabilities. Services for families and students with disabilities include funding, regulated by the Individuals with Disabilities Education Act, IDEA (Parts B, C and D) for infants and toddlers, and students in kindergarten through Grade 12. OTHER FEDERAL GRANT PROGRAMS 25

26. QUESTIONS/COMMENTS 26