1. Using TrainSMART to Improve Data Collection and Reporting for In-Service Training. A Pilot Project in Tanzania ICASA Conference, Addis Ababa Dec. 2011 Adelatus Cleophas Mutayabalwa, International Training and Education Center for Health (I-TECH)

2. TrainSMART Description Training System Monitoring And Reporting Tool, an open-source, web-based training data tracking System Allows users to accurately track data about training programs, trainers, and trainees Same information can be accessed instantly in different geographical regions Permission-based and can be used by different user groups for adding data, editing data, and viewing reports Accessible to users with Internet connectivity, even at dial-up speeds. Data input interfaces are simple, intuitive, and collect the same data as the paper forms on which the data is first recorded.

3. Need for TrainSMART in Tanzania There are multiple stakeholders that conduct in-service trainings for Health Care Workers (HCWs) in Tanzania, but the coordination of these trainings is fragmented There is no national in-service training tracking system for HCWs in Tanzania This leads to duplication of efforts, lack of standardized trainings and trainings not being delivered to the targeted participants

4. I-TECH / CDC Response I-TECH with funding from the Centers for Disease Control (CDC) Tanzania was invited to collaborate with MOHSW and other national stakeholders to adapt and pilot TrainSMART as a national in-service training tracking system for Tanzania I-TECH responded by: Conducting the situational analysis to identify the needs Customizing the system according to the needs Training pilot sites on how to manage the system Providing technical assistance on troubleshooting issues

5. Needs Assessment Training Partners, NACP, NTLP, HRD, Reproductive Health ZHRCs, Regions, Districts, MOHSW, PMO- RALG Customization & Testing Customization of TS for Tanzania (6 wks) Testing with HIV/AIDS USG Partners & NACP (Oct 09 – March ‘10) Evaluation Zonal Pilot Pilot Design and Feedback (April– June 2010) Pilot Implementation (July‘10 – October ‘11) Evaluation – November 2011 National Rollout MOHSW decision on national use of TrainSMART Potential Implementation in other Zones TrainSMART Piloting Process To determine if TrainSMART is an appropriate solution to increase access to quality data regarding the in-service training of health care workers in Tanzania To evaluate the effectiveness of TrainSMART as a national in-service training database for Tanzania

6. Zonal Health Resource Centers Key  Lake ZHRC  Northern ZHRC  Western ZHRC  Central ZHRC  Eastern ZHRC  Southwest Highlands ZHRC  Southern Highlands ZHRC  Southern ZHRC

7. TrainSMART Zonal Piloting (1) The aim is to strengthen the capacity of MOHSW to plan, coordinate, monitor, report on, and evaluate in- service training based on quality data Conducted technical readiness to assess ICT infrastructures in the Local Government Authorities Conducted in-depth training in data entry and data use to all pilot sites users

8. TrainSMART Zonal Piloting (2) Follow up visits were conducted to train on new features, address challenges and document successes Offline version that allows users to enter data without internet connection developed to address internet barrier challenges Pilot being evaluated in collaboration with MOHSW

9. Success stories Positive attitude and strong support from MOHSW and Local Government Authorities (LGAs) Piloting LGAs has reported: Used TS to identify participants to send for in-service trainings Used TS as a reference tool for budgeting and planning trainings for the coming FY Trained piloting site employees have trained their colleagues who are now using the system quite efficiently

10. Success stories (continued) NACP and USG Partners who adopted TrainSMART are using TS data for generating reports for different authorities and also for ad hoc reporting Rapid increase in the number of trainings and participants entered into the system. So far more than 15,000 unique participants entered. Number of Partners has increased from 7 to 16 training partners

11. Major challenges and how they were addressed Technical limitations associated with Internet access and reliability during pilot period Modems provided to all pilot sites and I-TECH has been providing TA Offline version developed Low level of computer literacy of some of the pilot site employees Trained ICT/IT officers in the pilot districts to assist TrainSMART users

12. Way Forward Pilot Evaluation in November 2011 Orientation of MOHSW additional vertical programmes Train all PEPFAR training beneficiaries Gathering additional requirements from MOHSW and other national stakeholders and finalize linkages with HRMIS

13. www.trainingdata.org Adelatus Cleophas – I-TECH Tanzania acleophas@itech-tanzania.org + 255 713.305.777 acleophas@itech-tanzania.org Kate Waldman – I-TECH HQ kwaldman@u.washington.edu +1 206.897.1823 kwaldman@u.washington.edu Robert McLaughlin – I-TECH HQ robmcl@u.washington.edu +1 206.897.1823 robmcl@u.washington.edu Reference and Contact Information:

14. Thank you !