1. Using the District Accounting System Part 2: Managing Accounts Receivable

2. Objectives  At the end of this session you will:  Understand the accounts receivable workflow  Be able to create customers in Intacct  Be able to create an invoice and apply a payment  Be able to upload a supporting document  Recognize the AR reports available in Intacct

3. Accounts Receivable Terminology  Customer Represents an individual or organization that is a source of revenue

4. Create a Customer Record Navigation Accounts Receivable Application Customers

5. System Demonstration  Create a customer record

6. Accounts Receivable Workflow Create Invoice Apply Payment

7. Accounts Receivable Terminology  Invoice transaction used to record revenue  Payment transaction used to record receipt of cash  Supporting Document document that allows you to attach multiple files to a transaction

8. State of an Invoice

9. AR Dimensions  Account LabelRegistration & Ticket Revenue  Reporting Code150--Conferences  Cost Center001--District 1  Event Period*2012-11--November  Item**R100--Registration - Member *If related to an event **Unique to AR

10. Create an Invoice Navigation Accounts Receivable Application Create an Invoice

11. System Demonstration  Create an invoice  create a supporting document  view sales register  Apply a payment  view receipts register  reverse a payment

12. Resources District Finance Corner website: http://www.toastmasters.org/financecornerhttp://www.toastmasters.org/financecorner On this site you will find the following: The district accounting system user guide http://www.toastmasters.org/userguide The recordings of the district accounting software training webinars http://www.toastmasters.org/accountingsoftwarewebinars The Annual Budget Template http://www.toastmasters.org/AnnualBudgetTemplate Or email your questions to: districtfinancialreports@toastmasters.orgdistrictfinancialreports@toastmasters.org