1. The 22 + Adult High School Diploma Program Payment System June 29, 2015

2. Questions? Please submit questions throughout the presentation via the chat feature.

3. Today’s Presenters Paul Preston, Program Administrator Russ Howard, Project Manager

4. Focus of Today’s Webinar Access the Student Finance Page Enter Student Attendance Information Create Student Invoices Submit Student Invoices Student Verification Process

5. Eligible Providers A charter school that operates a dropout prevention and recovery program; A city, local or exempted village school district that operates a dropout prevention and recovery program; A joint vocational school district that operates an adult program; or A community college, university branch, technical college or state community college.

6. Resources Webinar videos and presentations may be accessed at education.ohio.gov.education.ohio.gov.

7. Log in to your SAFE Account

8. Access the Adult Learner System

9. Provider Landing Page Click on the Details button to select the Provider Application you want to open the Provider’s Landing Page

10. Student Finance Page Click on the dropdown Finance tab and select the Finance Search tab

11. Student Finance Search Page Enter Student Information

12. Student Finance Search Page Click on the GOTO Button to a Select Student

13. Student Attendance Page The student Attendance page will automatically load for you.

14. Enter Student Attendance Enter the student’s attendance hours

15. Click the Save ICON After the attendance hours are entered click the Save icon to save.

16. Editing Attendance Hours To edit the student attendance hours click on the pencil icon

17. Adding Comments Add comments by clicking the Add Comment button Comment Box

18. Select Invoice Tab Click the Invoice tab to create an invoice for a student who has passed a course or an assessment

19. Adding New Invoice Click the Add New Invoice to open an Invoice Window

20. Opening the Invoice Window Invoice window Clicking on the Add New Invoice button below will open the above Invoice window

21. Opening the Invoice Window Click on Add Course to access student Content and Elective Course Requirements the student has PASSED as part of the student’s Success Plan.

22. Student Save Course Window Only Content or Elective Course Requirement info entered in the Success Plan will show in the Save Course window.

23. Credits and Course Amount If the student only completed 0.5 credits the invoice can only be for 0.5 credits, in this case $357.14.

24. Credits and Course Amount 1 full credit equals $714.28.

25. Save Course or Cancel Click Save Course or Cancel

26. Invoice Amount The Invoice shows the course, the dates, credits and the amount of the payment for 0.5 credits

27. Invoice Amount The Invoice shows the course, dates, the credits and the amount of the payment for 1 credit

28. Invoice Save or Cancel Button Click the Save or Cancel Button

29. Invoice Started Status After the invoice is saved the invoice status changes to Started

30. Invoice Submitted Status A new invoice may be added if another course has been PASSED.

31. Invoice Submitted Status Click Submitted Save, or Cancel

32. Transcript Must be Submitted A course transcript must be uploaded to submit the invoice.

33. Upload a Transcript A course transcript must be uploaded for each course PASSED to submit the invoice.

34. Click Submitted Or Click Save or Cancel

35. Invoice Submitted

36. 5 Potential Assessment Invoices 5 Assessment Invoices 1.Reading 2.Writing 3.Mathematics 4.Social Studies 5.Science

37. Details of Assessment Invoice Data must be entered for each area below in order to submit an Invoice for an Assessment Actions Status Test Score Assessment Test Date Subject Grade Level

38. Sample #1: Assessment Invoice Data must be entered for each area below in order to submit an Invoice for an Assessment Actions Status Test Score Assessment Test Date Subject Grade Level

39. Sample #2: Graduation Requirement In this Sample 18 Credits (9 Content and 9 Electives) and 5 Assessments must be PASSED to graduate

40. Sample #3: Success Plan 4.5 Credits (1.5 Content and 3 Electives) and 5 Assessments Planned this year -

41. Sample #4: Entering Data Data is entered for each area below in order to submit an Invoice for an Assessment using the Pencil Tool Actions Status Test Score Assessment Test Date Subject Grade Level

42. Sample #5: Data Entered Actions Status Test Score Assessment Test Date Subject Grade Level Data entered for each area below in order to submit an Invoice for an assessment – in this example for PASSING a Mathematics OGT

43. Sample #6: Action Required Actions Status Test Score Assessment Test Date Subject Grade Level The Action required is to click on the Submit, Request Waiver or the Pencil Tool Button

44. Sample #7: Checking the Action Actions Status Test Score Assessment Test Date Subject Grade Level

45. Sample #8: Assessment Document Actions Status Test Score Assessment Test Date Subject Grade Level

46. Sample #9: Uploaded Math Document

47. Sample #10: Proof of Assessment

48. Sample #11: Again Action Required Actions Status Test Score Assessment Test Date Subject Grade Level The Action required is to click on the Submit, Request Waiver or the Pencil Tool Button

49. Sample #12: Action Taken Actions Status Test Score Assessment Test Date Subject Grade Level Submit

50. Sample #13: Status Approved Actions The Status is now Approved Test Score Assessment Test Date Subject Grade Level

51. Important Notice Invoices may only be submitted one time per month.

52. Verification Invoice Submitted

53. Student Email Address A Student Email Address is Required for Provider Payment

54. Student Verification The next step in the payment process is for the student to verify the course or assessment (either or both) were passed

55. Student Logs In to SAFE The student must log in to or create a new SAFE Account to verify that a course or assessment or both were passed

56. Student Selects the Invoice Tab After logging into the SAFE Account the student selects the Invoice tab and clicks on the GO TO ICON to verify that a course or assessment or both were passed.

57. Student Accepts the Invoice The student is taken to the Invoice Acceptance page where the student verifies that a course or assessment or both were passed by accepting the invoice.

58. HSD Admin Creates Payment After the student verifies that a course or assessment or both were passed by selecting Invoice Accepted, the 22+ Adult HSD Administrator creates a payment for the student.

59. Annual Renewal Providers will need to renew their application annually based on renewal of funding. Current funding ends June 30, 2015.

60. Questions? Please submit questions throughout the presentation via the chat feature.

61. 22 + Adult HSD Program Contact Paul Preston Program Administrator 614-644-8396 paul.preston@education.ohio.gov

62. education.ohio.gov