1. Spring 2014 ~ University Supervisors Information and Training Thanks for coming ! Please sign in and update your contact information.

2. Contract Information Visit Human Resources –Compliance paperwork –Direct deposit –Tax forms New hires need to contact Bruce Barker for an appointment –bbarker @ email. wcu. edu or 227-3122bbarker @ email. wcu. edu Signed Contracts ( Emailed from Mary Rompf ) Questions or Concerns ? –Contact Regina Aton @ rgaton @ email. wcu. edu or 227-7108 @ email. wcu. edu

3. Travel Reimbursement Travel pre - approval forms no longer need to be completed. As of January 1, 2013, an approved rate of $0.565/ mile for adjuncts ( non - residents of Jackson County ). Full - time faculty and adjuncts residing in Jackson County are reimbursed at $0.565/ mile for trips under 60 miles, and $0.30/ mile for trips over 60 miles. ( http :// www. wcu. edu / about - wcu / campus - services / controllers - office / travel /) http :// www. wcu. edu / about - wcu / campus - services / controllers - office / travel / State cars are available with one week ’ s notice. Contact OFE. Travel reimbursement processing Submit travel forms monthly for budgeting purposes Write “ Mary Beth Decatur ” on the “ Immediate Supervisor ” line. Contact Sarah Reams ( sereams @ email. wcu. edu or 227.7314) with questions sereams @ email. wcu. edu

4. Travel Form Example http://www.wcu.edu/about-wcu/campus- services/controllers-office/travel/index.asp

5. Forms Gather all forms from OFE website ONLY http :// www. wcu. edu / academics / depar tments - schools - colleges / CEAP / ceap - depts / office - of - field - experiences - ofe / http :// www. wcu. edu / academics / depar tments - schools - colleges / CEAP / ceap - depts / office - of - field - experiences - ofe / Contact me if you notice problems with the forms.

6. Program Requirements These programs have different requirements for the internship / student teaching component of the program. For example, some programs require all students to complete an Intern I experience. Some programs do not require an Intern I experience, but encourage the students to go through it. Some programs do not offer an Intern I experience at all. It can make it challenging to keep track of your interns if you are telling them one thing and a seminar instructor is telling them something else. Be aware that one intern ’ s experience may look completely different than another intern ’ s experience in terms of completing requirements.

7. Relationships in Internship Intern and Cooperating Teacher University Supervisor Academic Supervisor ( EDSE - undergrads only ) Seminar Instructor

8. Responsibilities of University Supervisor Differ by program Autonomy within the WCU guidelines and requirements Allow flexibility if possible Foster a supportive relationship with intern, cooperating teacher, and host school Refer to pages 10 – 12 of the Intern / Student Teacher Handbook

9. Initial Orientation There is now a checklist to use during the orientation with interns and CT ’ s. Review all listed materials and resources on the checklist. University Supervisor, Cooperating Teacher and Intern will sign the bottom. This ensures all parties have received applicable information.

10. Orientation Checklists EDSE Checklists:ELMG Checklists :

11. Internship I Contact interns at earliest convenience to : –Send an introductory email to the intern / student teacher, cooperating teacher, and academic supervisor ( if applicable ). Find out when Intern is reporting to school ( many report to host schools when their CTs return after break ). Use a WCU email address to avoid confusion ! ( IT Help Line – 227-7487) –Visit the school to introduce yourself –Address intern / cooperating teacher concerns and familiarize them with the expectations and roles –Check to see that signed health certificates have been turned in to school / district ( due before students report ) –Schedule initial visit ( first observation ) –Set tentative dates for videotaped lesson and mid - term conference

12. Internship I Number of Site VisitsPurpose of Visit Maximum of 4 visits, unless problems are evident and properly documented * Consult with academic supervisor for observations, conferences, input on grade sheets and conference forms ( EDSE only ). 1. Initial visit 2. Formal observation 3. Midterm evaluation / schedule videotaped observation 4. Formal observation and final evaluation Videotaping instructions : http :// www. wcu. edu / WebFiles / PDFs / OFE _ Video _ instructions. p df http :// www. wcu. edu / WebFiles / PDFs / OFE _ Video _ instructions. p df Video taping equipment is available : Misty Colton ( mcolton @ email. wcu. edu ) mcolton @ email. wcu. edu Hunter Library Host school

13. Internship I Assist candidates in planning, reviewing, and teaching lessons ( ELMG – 10 lessons, EDSE – 5 lessons ) Provide feedback to observed lessons Respond to journal entries ( minimum of 4 entries ) Provide feedback to videotaped lesson Establish / retain documentation of interventions

14. Internship I – Substitute Teaching Internship I students may not substitute teach on the days they are assigned to a school They may substitute teach on days they are not in class at WCU or required to be at the host school for internship ( Fridays, Spring Break, etc.) Students should check with the school to inquire about requirements and pay for substitute teaching

15. Internship II/Student Teaching Contact interns – no later than the first two weeks of public school start date ( following break ) to : –Send an introductory email to the intern / student teacher, cooperating teacher, and academic supervisor. –Visit the school to introduce yourself –Address intern / cooperating teacher concerns and familiarize them with the expectations and roles –Student teachers - check to see student submitted signed health certificate to school / district ( due before students report ) –Schedule first observation –Set tentative dates for videotaped lesson and mid - term conference

16. Internship II/Student Teaching Number of VisitsPurpose of Visit Maximum of 6 ( minimum of 4) visits, unless problems are evident with proper documentation * Consult with academic supervisor for observations, conferences, input on grade sheets and conference forms ( EDSE only ). 1. Initial visit and orientation 2. Formal observation 3. Formal observation / schedule 1 st videotaped lesson 4. Midterm evaluation 5. Formal observation / schedule 2 nd videotaped lesson 6. Final evaluation Videotaping instructions : Video taping equipment is available : http :// www. wcu. edu / WebFiles / PDFs / OFE _ Video _ instruction s. pdf Misty Colton ( mcolton @ email. wcu. edu ) mcolton @ email. wcu. edu Hunter Library Host school

17. Internship II/Student Teaching Assist candidates in planning, reviewing, & teaching lessons (50 instructional days ) Provide feedback to observed lessons Respond to journal entries ( minimum of 6) Provide feedback to videotaped lessons Establish / retain documentation of interventions Ensure candidate carries or shares the full teaching load and extracurricular activities / duties for a minimum of 10 consecutive weeks or 50 days AND continues in the placement until the last day of class ( May 2, 2014)

18. Internship II/Student Teaching Submit final paperwork ( i. e. University Supervisor checklists, grade sheets, signed mid - term and Certification of Teaching Capacity form ) to OFE at end of semester. This can be mailed to the office. Post final student grade to MyCat ( in collaboration with the CT / AS ) Verify all evaluations are completed by US / AS and CT to clear for licensure ! Remind students to submit all forms and fees required for licensure to the Licensure Specialist, Barbara Schade at : bschade @ email. wcu. edu or (828) 227- 2000 bschade @ email. wcu. edu

19. Action Plans Establish and retain documentation of all interventions ( consult with academic supervisor ) Notify / provide documentation of interventions ( i. e. action plan, conferences ) to OFE and appropriate program coordinator / department head regarding concerns / issues related to intern performance Suggested action plan template : http :// www. wcu. edu / academics / departments - schools - colleges / CEAP / ceap - depts / office - of - field - experiences - ofe / university - supervisors / resources - for - university - supervisors. asp action plan template http :// www. wcu. edu / academics / departments - schools - colleges / CEAP / ceap - depts / office - of - field - experiences - ofe / university - supervisors / resources - for - university - supervisors. asp

20. Attendance Policy Interns and CTs - keep records of hours / days in the classroom Students must notify the CT and US by phone if they must be absent Absences should be made up ASAP Student must work with the Director of Field Experiences and US if they are absent more than 3 days Absences for personal business are not permitted Interns who fail to meet attendance requirements may be removed from internship.

21. Intern II - Substitute Teaching Intern II / ST may substitute a maximum of 5 days only after they have been full - time teaching for two weeks Students are only allowed to substitute for their CTs in the classrooms in which they are placed ( variations should be cleared in advance with the Director of Field Experiences ) Intern II / ST should be encouraged to not hold or accept outside employment that interferes with the internship experience

22. Intern II/ST - Early Release Refer intern / student teacher to the Intern / Student Teaching Handbook for early release procedures. Eligible for early release only if offered fulltime job as a long - term substitute teacher or as a teacher in his or her area of licensure Can occur only after the Intern II / ST has successfully completed ten consecutive weeks (50 days ) of fulltime teaching as required by NC Department of Public Instruction for licensure purposes

23. Electronic Evidences A few important points… All EE ’ s must be evaluated by both the university rep ( US or AS ) and a school partner ( the CT ). All components of EE 3 must be at a 3+ before the I / ST teaches the unit ( except MAT and graduate licensure ). EE 5 must show positive gains in student learning to be acceptable. The I / ST must achieve a 3+ on all components of the CTC ( EE 4) to be licensed. Contact OFE is you feel an intern / student teacher will not meet the minimum scores by the end of the semester

24. Important Semester Dates January 13 th – first day of WCU classes January 20 th – No WCU classes February 25 th – Advising Day ( no WCU classes ) March 10 th to March 14 th – Spring Break April 16 th to April 19 th – No WCU classes May 2 nd – Last Day of Classes May 12 th – Final Grades Due by 10 am

25. Mary Beth Decatur, Director

26. Contact Information Office of Field Experiences – Suite 201 (Killian Building) Phone:(828) 227-7314 Fax:(828) 227-7610 Director of Field Experiences: Mary Beth Decatur (mbdecatur@wcu.edu)mbdecatur@wcu.edu Lead University Supervisor: Sarah Reams (sereams@wcu.edu)sereams@wcu.edu Admin Support Assoc: Annie McCord Muse (amccord@wcu.edu)amccord@wcu.edu Website: http://www.wcu.edu/academics/departments- schools-colleges/CEAP/ceap-depts/office-of-field-experiences- ofe/ http://www.wcu.edu/academics/departments- schools-colleges/CEAP/ceap-depts/office-of-field-experiences- ofe/ Handbook: http://www.wcu.edu/WebFiles/PDFs/OFE_Handbook.pdf http://www.wcu.edu/WebFiles/PDFs/OFE_Handbook.pdf