1. Doing Business with Council

3.  WELCOME BY JUSTIN COMMONS – CEO, LIVINGSTONE SHIRE COUNCIL  DOING BUSINESS WITH COUNCIL – Governance, Legislation, Pre-Qualified and Preferred Suppliers – RACHEL PIRERE, MANAGER PROPERTY AND INSURANCE  LOCAL BUY PRESENTATION – DEB COLLEDGE  COUNCIL’S UPCOMING INITIATIVES AND MAJOR PROJECTS – initiatives/priority projects over the next 18 months, what services/products Council will be seeking to purchase and key projects requiring local business input – JUSTIN COMMONS  CAPRICORN ENTERPRISE PRESENTATION – MARY CARROLL, CEO CAPRICORN ENTERPRISE  QUESTION AND ANSWER  PLEASE STAY ON FOR A CUPPA SUPPLIERS FORUM MONDAY 21 JULY 2014

4. Local Government Act (2009) Local Government Regulations (2012) Council Resolutions = LSC Procurement Policy & Procedures Governance (The legal stuff) The purchasing of goods and services by Council are governed by many laws, regulations and guidelines to achieve the best outcome for the Community.

5.  Value for money  Open and effective competition  The development of competitive local business and industry  Environmental protection  Ethical behaviour and fair dealing Sound Contracting Principles

6. What does value for money mean? Value for money Fit for Purpose Capability Past Performance Quality Customer Service Financial Viability Contract Matters Wider benefits to Community Life Cycle Cost Environmental Considerations Innovation Relationships Value add

7. Supplier Types Register of Pre-Qualified Suppliers (RPQS) Preferred Supplier List Trade Services Plant Hire & Equipment Consultancy services Examples - Stationery, Chemicals, Safety Workwear (PPE) & Uniforms Does not guarantee any of amount of workIs an arrangement for an agreed ‘basket of goods’ however no guarantee of quantity. Register exists for a set term usually no more than 2 years Preferred Suppliers are placed for a set term of usually 2+ years The Registers will be in place by October 2014 Council is expects to understand its needs for Preferred Supplier Arrangements by the end of this calendar year Register is created from an advertised public tender Arrangement is created from an advertised public tender

8. LG TenderBox Council have selected LG TenderBox to administer tenders. This tool allows Council staff to publish opportunities and manage responses in an efficient way and be compliant to Local Government Regulations. Suppliers and service providers are encouraged to register on LG TenderBox to receive notification of Council opportunities (Qld State wide…) www.lgtenderbox.com.au www.livingstone.qld.gov.au/tenders

9. 1. Business Name & ABN 2. Address including City, State, Country and Postal Code. 3. Contact Name and Position (plus provide a Username) This will be used each time that you sign into the site. 4. Email Address & Phone Number. Email used to communicate tender notifications, forum posts and issue registration details. 5. Interests – Indicate region and activities of interest. After registering a system-generated password will be emailed to you confirming your registration. LG TenderBox Registration

12. Council and Local Buy Pty Ltd Council has engaged Local Buy Pty Ltd To assist with management of supplier lists and registers. The information is owned by Council for this region and is distinctively separate from any Local Buy specific arrangements that could be seen as state wide agreements.

13. Local Buy Debra Colledge Executive Manager

14. ABOUT US SUBSIDIARY OF LOCAL GOVERNMENT ASSOCIATION INCORPORATED 2001 LEGISLATION CUSTOMERS CORE BUSINESS ADDITIONAL SERVICES

15. BENEFITS COUNCILS NO COST TO COUNCIL SATISFIES LEGISLATIVE REQUIREMENTS SAVES TIME = SAVES MONEY 20 YEARS EXPERTISE AND ADVICE CAPABILITY SUPPLIERS SIMPLIFIES THE ENGAGEMENT PROCESS GIVES ACCESS TO A WIDER RANGE OF CUSTOMERS ACKNOWLEDGEMENT TO LOCAL/STATE GOVERNMENT OF YOUR STATUS AS A SUPPLIER

16. LEGISLATION LOCAL GOVERNMENT ACT 2009 LOCAL GOVERNMENT REGULATIONS 2012 EXCEPTIONS

17. ACTIVITIES COST AVERAGE TENDER v QUOTE COST TO COUNCIL AVERAGE TENDER v QUOTE COST TO SUPPLIER

18. TENDER BOX

19. LSC & LOCAL BUY ASSISTANCE WITH PROCUREMENT ACTIVITIES AT A STRATEGIC LEVEL TENDERS SUPPLIER LISTS SYSTEMS AND DOCUMENTATION TRAINING

20. QUESTIONS?

21.  Changes to Council Tendering processes, including local buy Arrangements  How to Tender for Council business and how not to miss out on local work opportunities  Council’s initiatives over the next 18 months  Council’s priority projects over the next 18 months  What services/products Council will be seeking to purchase  Key projects requiring local business input

22. Thank you for attending, please join us a for a cuppa