2. City of Buffalo, MN Laserfiche and GIS Integration Presented by Chris Shinnick, MIS Coordinator

3. Introduction

4. Agenda Critical Business Issues System Implementation Results and Benefits Next Steps Questions & Answers

5. About City of Buffalo 40 miles NW of Minneapolis/St. Paul 15,000 and growing Provides and maintains municipal utilities Responsibilities Planning & integrating new technology projects Automation Manage technology staff

6. Critical Business Issues

7. Challenges Document accessibility Eliminate duplication of efforts Improve field operations Reductions in state-aid funds to local government

8. Vision Centralize critical business information Implement GIS as information facilitator Provide remote access to location-specific information and documents Engineering Centralized Data GIS Law Enforcement Administration Utility Services Public Works City Clerk

9. System Architecture INTRANET INTERNET SYSTEMS INTEGRATION SOLUTION

10. Software Solution Robust search and retrieval functionality Flexible configuration Scalable solution Leverages existing software and hardware investments COTS package – No custom software!

11. System Implementation

12. City of Buffalo, MN Chris Shinnick, MIS Coordinator Crabtree Companies, Inc. Laserfiche VAR Rich Crabtree, President Clay Baer, Lead Software Engineer Urban Crossroads, Inc. Laserfiche PDP Beth Dennis, Project Manager Eric Luxa, Software Engineer Project Players

13. Implementation Plan Phased Approach –Start small, grow big –Build on successes 12 month project schedule Phase I Initial Implementation Phase II Expanded Capability Phase III Enterprise Implementation Q1 2007 Q3 / Q4 2008 Q1+ 2008 Timeline

14. Phase I - Initial Implementation Administration (Planning and Zoning) Laserfiche Documents Permits Inspection Records Surveys Plans Code Enforcement Letters GIS Data Parcel Feature Class

15. Parcel Data Field Linking PID (Template Field) = Parcel (GIS Field) Laserfiche GIS

16. Data Preparation Pre-Implementation No field value standardization between systems Lack of template information Effort Standardized folder structure using QuickFields Created and populated document template values Duration ~ 2 weeks

17. Demonstration

18. Phase II – Expanded Capability Administration Engineering Utility Services Laserfiche Documents Record Drawings Plats GIS Data Subdivision Feature Class

19. Plat Data Field Linking Plat Code (Template Field) = Number_ (GIS Field) GIS Laserfiche

20. Plat Data Field Linking Issue Extraneous document results –Administration only wants plats –Utility Services only wants record drawings –Engineering wants both document types Solution: Plat Code (Template Field) = Number_ (GIS Field) + Document Type Filter

21. Refinement of Plat Field Linking Plat Code (Template Field) = Number_ (GIS Field) + Document Type Filter

22. Data Preparation Pre-Implementation No field value standardization Missing template field values Effort Updated the GIS dataset Added plat code and document type template fields Entered field values into the Laserfiche template Duration ~ 2 days

23. Demonstration

24. Project Results Eliminated data silos = Better data management Improved information retrieval Increased time savings Reduced operation costs Increased business system ROI

25. Next Steps Integrate Law Enforcement Implement projects layer Expand system footprint Provide public access

26. Questions

27. Thank You For Attending