1. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 November 18, 2008 Conference Call: 866-740-1260 Access Code: 6339392 GreenTech: Reducing Your Paper Usage Facilitator:Anna Jaeger, TechSoup Global Presenters:Steve Adams, Protus Susan Kinsella, Conservatree

2. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Using ReadyTalk Chat & raise hand Mute = *6, Unmute = *7 If you lose your internet connection, reconnect using the link emailed to you. If you lose your phone connection, re-dial the phone number and re-join.

3. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 You are being recorded… This seminar will be available on the TechSoup website along with past webinar presentations: –www.techsoup.org/hsc/page9003www.techsoup.org/hsc/page9003 You will receive a link to this presentation, material and links. After the webinar, you can ask follow-up questions in the Tech Planning Forum: –http://tinyurl.com/5av5g8http://tinyurl.com/5av5g8

4. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Facilitator:Anna Jaeger, TechSoup Global Presenters:Steve Adams, Protus Susan Kinsella, Conservatree Sponsored by: GreenTech: Reducing Your Paper Usage

5. Conference Call: 866-740-1260 Access Code: 6339392 Agenda Introductions Conversation with Susan Kinsella Conversation with Steve Adams About recycled paper Audience Q&A About TechSoup

6. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Today’s Speakers Volunteers Sam Wehbe (Protus) Kami Griffiths (TechSoup) Anna Jaeger TechSoup Steve Adams Protus Susan Kinsella Conservatree

7. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 GreenTech Initiative Our mission is to help nonprofits and other social benefit organizations reduce their environmental impact through the effective use of technology.

8. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 1.Assess and track paper use in your office and report on it 2.Change printer/copier settings and habits 3.Use electronic documents – online faxes 4.Distribute annual reports and marketing collateral as PDFs 5.Buy recycled content paper Five Things You Can do to Reduce Paper Usage

9. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Paper Use Statistics It takes one 15-year old tree to produce half a box of paper. One tree can filter up to 60 pounds of pollutants from the air each year. Every year enough paper is thrown away to make a 12’ wall from New York to California.

10. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 What can nonprofits & libraries do? Reduce, reuse, recycle: Make some changes internally Be change agents: Spread the word to your constituents and communities

11. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 What is MyFax? Internet-based fax service Send and receive faxes using existing email accounts and the Web Eliminates fax machines Local and toll-free numbers available $7.50 USD per month, Nonprofit preferred pricing. –No need for fax supplies, dedicated lines, and long distance charges.

12. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Send a Fax Receive a Fax Sending Faxes by Email

13. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Fax Machines Pros Ubiquitous – easy to find and acquire Easy to use Easy to install Cons Costly –Second phone line required –Long distance charges –High-maintenance Ongoing paper and toner replenishment Hardware maintenance Environmentally unfriendly Paper-based Insecure, can violate privacy Noisy

14. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Fax has widespread use in Nonprofits: Inbound Communications Inbound Communications Outbound Communications Outbound Communications Contracts Financial Transactions Virtual Offices Legal Documents Mobile Employees and Volunteers Mobile Employees and Volunteers Shared Facilities Offices

15. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Challenges Internet Fax –Awareness –Does it work? –Difficult to Use? –Expensive?

16. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Security and Privacy Faxes arrive directly in your private email inbox, or access through secure website Fully redundant with advanced security measures Secure access via VPN, TLS, SSL and encryption option Helps to meet compliance with HIPAA, SOX

17. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Training and Best Practices Tutorials on demand Webinars Case Studies User Guides Demos

18. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 MyFax Support Support and Service –Free 24/7 full-service customer support –Additional online support options Comprehensive Knowledge Base Tutorials and Demos User Guides

19. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Environmental Costs of Faxing Excess Paper Use Fax Machines are Energy Vampires! Electronic Waste

20. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 The hidden costs of a fax machine Based on a low end fax machine ($149.99) Other Costs: –Ink Cartridge = $40.00 –Paper –Maintenance –Electricity MonthlyFax Machine MyFax NPO Second Line$40.00$7.50 Total cost of Ownership Year One $480.00$90.00

21. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 MyFax Nonprofit Preferred Pricing $7.50/month Nonprofit preferred pricing Local or Toll-free number 100 sent and 200 received pages Works with any fax machine Fax by Email, Web, or MS Office No Contract Free 1 year online storage www.myfax.com/techsoup

22. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 MyFax Send and Receive Options Send and Receive Faxes using existing email accounts Send and Receive Faxes using the Web (MyFaxCentral) Send Faxes using MS Office

23. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Send Faxes Online Using MyFaxCentral

24. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Send Faxes Online

25. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Send Faxes Using MS Office: Step 1

26. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Send Faxes Using MS Office: Step 2

27. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 100% Recycled Copy Paper REDUCES: Total energy consumption – 44% Net greenhouse gas emissions – 38% Particulate emissions – 41% Wastewater – 50% Solid waste – 49% Wood use – 100%

28. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Tons of Fiber Input to Make One Ton of Paper Pulp Type of pulp Examples of typical paper Volume of required material Wood fiber kraft Office and printing papers 4.4 tons of fresh trees Wood fiber mechanicalNewspapers 2.2 tons of fresh trees Recycled kraft Office and printing papers 1.4 tons of recovered paper

29. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Driving Change Bring people along - Open the discussion Explain the environmental & cost savings Pick one change Do not shame Report back on the impact

30. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 For people who love the feel of paper Use electronic faxes Help them change their margins Set printers to duplex Use a utility like GreenPrint, FinePrint or AdBlock Plus Suggest multi-up printing Use recycled content paper

31. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Q & A Please raise your hand if you have a question.

32. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Continue the Discussion… Additional questions can be answered by posting in the Tech Planning forum: –http://tinyurl.com/5av5g8http://tinyurl.com/5av5g8

33. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Get the Most Out of TechSoup At TechSoup, you’ll find a range of technology services to help your nonprofit: –Read helpful articles in our Learning Center –Request donated software, hardware, and online services –Join our community forums to learn from your colleagues –Browse upcoming events and conferences

34. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 TechSoup Stock Vendor Partners

35. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 TechSoup Global Network Partners Partners carry TechSoup into 19 countries (outside North America) AustraliaBelgiumBotswanaChile FranceGermanyHong KongHungary IndiaIrelandLuxembourgMexico New ZealandPolandRussia (Pilot)South Africa SpainTaiwanUnited Kingdom

36. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Future TechSoup Talks Webinars Stop Spam Today! –Tuesday, December 9, 11 a.m. Pacific

37. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 Thank you to our Webinar Sponsors!

38. GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392 For More Information Contact:Anna Jaeger, TechSoup 415-633-9433 ajaeger@techsoup.org www.techsoup.org/greentech/paper Sam Wehbe, Protus 613-733-0000 ext.584 swehbe@protus.com Susan Kinsella, Conservatree www.conservatree.org