1. Lesson 4 Word Processing and Microsoft Word Computer Literacy 1 Transition Plus Services

2. Introduction is a word-processing application for letters, memos and reports Microsoft Word

3. Objectives Create a new document Save and close a document Open an existing document Identify the ribbon and toolbars Know Save vs. Save As Use Save As to save a particular folder or file location and name the document Use undo and redo arrows Cut, copy and paste

4. Use spell check and grammar check Format the size, color and type of font Align text in different ways Set single or double spacing Use bullets and automatic numbering Use print preview and print Set margins Select portrait or landscape orientation Identify file extensions, corresponding document types and associated programs Objectives

5. On the next seven slides you will have to drag ARROWS to their proper place. Each slide will have a bank of arrows. Make the arrows point to the correct place within a picture of Microsoft Word. Make sure you see this four pointed arrow appear over your mouse before you start dragging or you’ll have to start all over! Practice makes perfect! Practice dragging the arrow to point at Patricia, below

6. 1) The ribbon is the banner that stretches across the top of the screen below the title bar. It is used to find commands. Commands and options are organized in groups on each tab. As you work in a document, the ribbon adapts by providing appropriate commands and options. Ribbon Arrow Bank 2) Drag a pink arrow to point at each of the eight TABS above the RIBBON. 3) The RIBBON and TABS in this picture are the WORD ribbon and tabs. PowerPoint has a ribbon and tabs too. Find the ribbon and tabs in PowerPoint. Click on the tabs and watch the ribbon change.

7. Arrow Bank Title bar The document window is the area where you enter or change text/data Insertion Point, a blinking vertical line that indicates where new text will be inserted Status bar When Word is launched, the application window appears Navigating Word – Home Tab

8. Arrow Bank Horizontal scroll bar To scroll, use the horizontal or vertical scroll bars. When you scroll, you move through the document on the screen without changing the location of the insertion point. Vertical scroll bar Navigating Word

9. Arrow Bank Navigating Word Undo Redo Align text to the right, center or left or justify the alignment Set the document spacing

10. Arrow Bank Navigating Word Cut, copy, or paste text Use the font category to change text size, style and color, as well as make text bold, italicized or underlined Create bullet points or numbered lists

11. In the review tab, you can use the Spelling & Grammar option to check the spelling and grammar of your document Arrow Bank Navigating Word – Review Tab

12. Arrow Bank Adjust the document’s Margins Switch document Orientation from portrait to landscape Navigating Word – Page Layout Tab

13. The quick access toolbar gives you quick access to commands you use frequently. It is located above the Ribbon in the upper-left corner. One function you can add to the quick access toolbar is to have the words on a document read aloud to you. By default, it only includes three commands. Customize it to include the commands you use most often. Customize Quick Access Toolbar button Toolbar Arrow Bank

14. To close a document, click the Close button. If you close a document without saving changes, you will be prompted to save the changes before closing. Clicking the Close button or using the Close command will close only the active document. Choosing the exit command will close an entire application and all of its documents. Documents Arrow Bank

15. Documents Arrow Bank To open a document means to load an existing file into an application To save a document means to store it on a disk or other storage medium

16. For the next five slides, drag the words from the word bank into the proper position on the slide, like what you did for the first slide of this lesson. Remember– wait for the mouse to become the four pointed arrow before you start dragging!! As an added challenge, you will be responsible for drawing some of the arrows on the following slides. The slide title in the top left hand corner of each slide will say how many arrows you will have to draw. See the next slide for instruction on how to draw arrows

17. 1- Under the “Insert” tab, select “shapes” 2- There are arrows under the word “lines” and the word “block arrows” 3- Click on the arrow you want and it will appear on the slide 4- From there you can drag the arrow around the screen, but make sure you see this four pointed arrow under your mouse before you do: 5- You can also angle your arrow by clicking on the arrow, then clicking on one of the dots on the ends and dragging up and down. You can also make it longer by dragging the ends left or right

18. Make an arrow pointing back at this guy

19. Each file is identified by a filename, such as Lesson4.pptx To easily find documents, choose filenames with words that describe the document. Documents – File Names Draw arrows from the file name lesson4.pptx to the parts of a file name.

20. File extensions identify the type of file. Let’s review different extensions for different programs! Documents – File Extensions

21. You can save a document to your computer’s hard drive, the desktop, an auxiliary drive, a network location or to portable storage media. Documents – Storage Devices The easiest way to save a document is to click the Save button on the Quick Access Toolbar (the little floppy disk)! Memory Card External Hard Drive Floppy Disk CD/DVD Magnetic Tape Jump/Flash Drive Draw an arrow from the name of each storage device to its picture.

22. The file tab opens the menu where you can print documents, select printers, and the number of copies. You can preview the page you’re printing on the far right of the screen Documents Word Bank Drag the words in the word bank to their proper location in the print window.

23. Save vs. Save As

24. On the next two slides you will have to drag boxes with words in them from the word bank to the correct dashed box in the text passage. Make sure the passage makes sense and your answers match up with Patricia’s! If you would rather type the correct answers instead of dragging boxes, you can do that too! Double click in any of the dashed boxes and you can type the answers instead of dragging and dropping from the word bank

25. Word Publisher

26. Using spell check

27. Now that you know how spell check works, where its located, and what the various tools do, now its your turn to try and use spell check. On the next slide there is a paragraph, and in that paragraph there are a handful of misspelled words in it. Your job is to correct those misspelled words using spell check and make sure they are spelled correctly. Remember, if you need help, make sure to ask!

28. This is a paragraph to se how good you are at using sthe spelling abd grammar check. Evebn though you are useing this tool in powerpoint, you can use spell check in oyer documents to the same way by using the review tab. Be careful tho even though a word might be spelled right it may not be the same word you meant to put there and could chnge what the sentence means Spell check the following paragraph