1. Chapter 5 Copyright © 2014 Pearson Education, Inc.Chapter 5 - 1 Completing Business Messages

2. Learning Objectives 1.Revising your message 2.Editing for clarity and conciseness 3.Revising with technology 4.Producing your message 5.Proofreading your message 6.Distributing your message Copyright © 2014 Pearson Education, Inc.Chapter 5 - 2

3. Revising Your Message: Evaluating the First Draft Copyright © 2014 Pearson Education, Inc.Chapter 5 - 3

4. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 4 The Revision Process Content Organization Proper Tone

5. Evaluate, Edit, and Revise the Work of Others Copyright © 2014 Pearson Education, Inc.Chapter 5 - 5 Writer’s Success Writer’s Intent

6. Summary of Discussion Copyright © 2014 Pearson Education, Inc.Chapter 5 - 6

7. Revising to Improve Readability Copyright © 2014 Pearson Education, Inc.Chapter 5 - 7

8. Sentence Length Copyright © 2014 Pearson Education, Inc.Chapter 5 - 8 Up to 15 Words 15 – 25 Words Over 25 Words

9. Paragraph Length Copyright © 2014 Pearson Education, Inc.Chapter 5 - 9 Appearance Readability Emphasis

10. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 10 Lists and Bullets Idea Sequence Visual Impact Complex Topics Main Points Skimming Ease Audience Help

11. Headings and Subheadings Copyright © 2014 Pearson Education, Inc.Chapter 5 - 11 Descriptive Informative Organization Attention Connection

12. Summary of Discussion Copyright © 2014 Pearson Education, Inc.Chapter 5 - 12

13. Editing for Clarity and Conciseness Copyright © 2014 Pearson Education, Inc.Chapter 5 - 13

14. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 14 Long Sentences Hedging Sentences Faulty Parallelism Dangling Modifiers Editing for Clarity

15. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 15 Noun Sequences Camouflaged Verbs Sentence Structure Awkward References Editing for Clarity

16. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 16 Edit for Conciseness Unneeded Words and Sentences Unneeded Words and Sentences Long Words or Phrases Long Words or Phrases Redundant Combinations Redundant Combinations “It is/There are Starters” “It is/There are Starters”

17. Summary of Discussion Copyright © 2014 Pearson Education, Inc.Chapter 5 - 17

18. Using Technology to Revise Your Message Copyright © 2014 Pearson Education, Inc.Chapter 5 - 18

19. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 19 Revising with Technology Spell Checker Thesaurus Revision Tracking Grammar Checker Style Checker Commenting

20. Summary of Discussion Copyright © 2014 Pearson Education, Inc.Chapter 5 - 20

21. Producing Your Message Copyright © 2014 Pearson Education, Inc.Chapter 5 - 21

22. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 22 Design for Readability Consistency Balance Restraint Detail

23. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 23 Document Design White Space Margins Justification Typefaces Type Styles

24. Multimedia Documents Copyright © 2014 Pearson Education, Inc.Chapter 5 - 24 Convey Information Engage Audiences Express Emotions Allow Personalization

25. Multimedia Design Copyright © 2014 Pearson Education, Inc.Chapter 5 - 25 Required Skills Multimedia Tools Time and Cost Content Message Structure Compatibility

26. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 26 Production Technology Templates, themes, and style sheets Page setup features Column and paragraph formatting Numbered and bulleted lists Information in tables Images, textboxes, and objects

27. Summary of Discussion Copyright © 2014 Pearson Education, Inc.Chapter 5 - 27

28. Proofreading Your Message Copyright © 2014 Pearson Education, Inc.Chapter 5 - 28

29. Careful Proofreading Copyright © 2014 Pearson Education, Inc.Chapter 5 - 29 Multiple Passes Perceptual Tricks High-Priority Items

30. Careful Proofreading Copyright © 2014 Pearson Education, Inc.Chapter 5 - 30 Distance Focus and Vigilance Sufficient Time

31. Summary of Discussion Copyright © 2014 Pearson Education, Inc.Chapter 5 - 31

32. Distributing Your Message Copyright © 2014 Pearson Education, Inc.Chapter 5 - 32

33. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 33 Distributing Messages Cost Concerns Convenience Time Constraints Security and Privacy

34. Summary of Discussion Copyright © 2014 Pearson Education, Inc.Chapter 5 - 34

35. Completing Business Messages Copyright © 2014 Pearson Education, Inc.Chapter 5 - 35

36. Copyright © 2014 Pearson Education, Inc.Chapter 5 - 36