1. jpschools.org TESTING AND ACCOUNTABILITY APRIL 2016 Preparing for the Administration of the Grades 3-8 Assessments

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5. PROTOCOLS 5 Please silence all electronic devices. Be fully present: – Be an active listener – Refrain from text messaging and emailing – All distracts others. – Participate, don’t dominate – Limit side bar conversations Throw trash away on the way out.

6. jpschools.org AGENDA 6 Test Administrator Manual Test Coordinator Manual Packing

7. jpschools.org CONTACT INFORMATION – TESTING KREWE 7 Accountability Codes Karen Herndon – Executive Director of Testing and Accountability – karen.herndon@jppss.k12.la.us karen.herndon@jppss.k12.la.us Testing Procedures and Materials JoLynn Tompson – State Testing Specialist – jolynn.tompson@jppss.k12.la.us jolynn.tompson@jppss.k12.la.us Accommodations Chip Farman – Special Ed. Test Compliance Specialist – chip.farman@jppss.k12.la.us chip.farman@jppss.k12.la.us Parent Questions Yolanda Rollins – Testing Technician – yolanda.rollins@jppss.k12.la.us yolanda.rollins@jppss.k12.la.us – 349-7604 Fax: 349-8573 Emergencies during testing – 655-2846

8. jpschools.org RESULTS 8

9. jpschools.org LEAP PARENT FACT SHEET 9 The Department created the Parent Guide to LEAP 2016 to provide parents with basic facts about the upcoming LEAP tests, including test schedules, structure, and timing. The guide will be released in today’s district newsletter. The fact sheet also provides parents with links to helpful resources (such as practice tests, sample test questions, and student work from previous assessments) to help them better understand what their child will experience on the test.

10. jpschools.org JPPSS - TESTING TIMES 10 Is a daily e-paper Contains step by step directions and reminders for the day. Delivered daily via email to principals, assistant principals, school test coordinators, monitors, … Posted on the jpschools.org website on the Testing department page in the downloads section – http://jpschools.org/department/testing/ http://jpschools.org/department/testing/

11. jpschools.org CHEATING 11

12. jpschools.org SPRING 2016 ASSESSMENT ADMINISTRATION DATES 12 The new eDIRECT and/or INSIGHT portals support the following spring 2016 assessments. These are noted in the 2015-2016 Assessment Calendar.2015-2016 Assessment Calendar Grad e Level AssessmentDelivery MethodTest Date(s) 3-8LEAP (ELA and Math) Timed PBT CBT Apr 25-29 Apr 11-May 6 3-8LEAP (Science) Untimed PBTApr 28 3-8LEAP (Social Studies)PBT (Available only for grades 3 and 4) CBT Pioneer schools May 9-13 May 9 - 20

13. jpschools.org Grades 3-8 Math, ELA, and Science Paper- Based Test Schedule 13 SubjectMon April 25, 2016 Tues April 26, 2016 Wed April 27, 2016 Thurs April 28, 2016 Fri April 29, 2016 ELA1 session Timed 1 session Timed 1 session Timed Makeup Math1 session Timed 1 session Timed 1 session Timed Makeup Science---Full Test untimed Makeup This year’s paper-based assessments will take place in one week according to the following schedule: Monday-Wednesday, students will take one session of ELA and one session of math. For additional information, see assessment guides -assessment guides

14. jpschools.org ELA and Math Assessment Timing As in 2014-2015, the math and ELA assessments in grades 3-8 are timed. The testing time includes the average amount of time for a student to complete the assessment plus an additional cushion. Students with an extended time accommodation may have the school day to complete a session but may not return to a session the following day. Science will be the same as in 2014-2015, untimed. ComponentMathELA Testing ScheduleApril 11-May 6 (CBT) April 25-29 (PBT) Number and Length of Sessions 3 Sessions of 75 min each3 sessions of 60-90 min each Total Testing Time225 min total210-240 min total 14

15. jpschools.org SESSION TIMES 15

16. jpschools.org SESSION TIMES 16

17. jpschools.org SESSION TIMES 17

18. jpschools.org SESSION TIMES 18

19. jpschools.org SESSION TIMES 19

20. jpschools.org SESSION TIMES 20

21. jpschools.org 21 ACTIVELY PROCTOR Redirect students as necessary Collect test materials as students complete testing If students have questions about an item, tell them, “_____ _____ _____ _____.”

22. jpschools.org SAMPLE GRADE 3 ELA CONSUMABLE TEST BOOKLET 22

23. jpschools.org SAMPLE GRADE 3 ELA CONSUMABLE TEST BOOKLET 23

24. jpschools.org SAMPLE GRADE 4 SCIENCE CONSUMABLE ANSWER DOCUMENT 24

25. jpschools.org SAMPLE GRADE 4 SCIENCE CONSUMABLE ANSWER DOCUMENT 25

26. jpschools.org LATEST INFORMATION 26 ELA  Timed assessment  Pre-coded consumable test booklets Math  Timed assessment  Pre-coded consumable test booklets  Spanish math test forms will be available mid-March Science  Untimed assessment  Test booklets  Pre-coded answer documents Social Studies Field Test  2 timed sessions (30 minutes each)

27. jpschools.org MATH AND ELA CONSUMABLE TEST BOOKLETS 27 Highlighters and Annotating As in 2014-2015, in the consumable test booklets, students will be able to: Use yellow non-carbon highlighters in the text and questions Make annotations and underline text of the assessment with their pencil Annotate in the questions and answer choices with their pencil while using caution around actual bubbles and answer grids Limit access to subsequent sessions with adhesive seals

28. jpschools.org MATH AND ELA CONSUMABLE TEST BOOKLETS 28 ALERT Stray pencil marks in and around the actual bubbles could interfere with scoring of the document. Underlining, crossing out, or marking up bubbles or answer grids in any way other than to darken the circles for their responses are considered stray marks. Scratch Paper Students will be able use scratch paper. TAs are to give students scratch paper every day. Scratch paper used during assessment administration should be shredded following administration in order to maintain test security.

29. jpschools.org ELA LEAP ADMINISTRATION 29 Students will be provided blank paper (blank, lined, or graph) by the test administrator on which to do their planning. There is only space for the student’s final written response in the test booklet. ALERT Students will not provided with a Writer’s Checklist or a rough draft page, beyond the blank paper provided. Students will not be allowed to use dictionaries and thesauruses on any part of the test. However, the scoring of the written responses takes into account the absence of resources and the time constraints of each task.

30. jpschools.org 30 Grade LevelNon-accommodated StudentsAccommodated Students Grades 3-5 Grades 6-7 Grade 8 Calculators

31. jpschools.org LEAP PAPER-BASED TEST (PBT) RESOURCES 31 ResourceAvailability Accommodations and Accessibilities Features User GuideAvailable eDIRECT Manage Users User Guide/Video Training ModuleAvailable eDIRECT TA System User Guide/Video Training ModuleAvailable eDIRECT Materials Management Tools User Guide/Video Training ModuleAvailable Test Coordinator ManualAvailable Test Administrator ManualsAvailable Test Administrator Manuals (Directions in Native Language)Early April The Department provides multiple resources to districts, test coordinators, and test administrators to support test administration:

32. jpschools.org PRECODED DOCUMENTS Consumable test booklets(ELA and math) and answer documents (Science): All testers receive one consumable test booklet (ELA and math) or answer document (Science) per content area. Precoding is based on October 2015 enrollment. The label box is preprinted with the following information: first and last name, gender, DOB, bar code, precode number, district and school names and codes, and state ID number. (Limited student information is used if no data sharing agreement is on file.) As in prior years: Do not correct any errors in the preprinted information. Notify your SIS coordinator. Principals should bubble accountability codes as needed. Test coordinators or administrators should code accessibility features and/or accommodations used during administration. 32

33. jpschools.org PRECODED ROSTERS Formatting Choose: Page Layout Page setup Page Landscape and legal Sheet Find words ROWS TO REPEAT Click on the icon Highlight Row 1 Choose Print Preview (bottom of the dialog box) Change No Scaling to FIT ALL COLUMNS TO THE PAGE Print 33

34. jpschools.org HAND-CODING DOCUMENTS Consumable test booklets(ELA and math) and answer documents (Science): Test coordinators must hand-code documents for students not receiving precoded documents. Hand-coded documents require program specific bar-code labels. The testing program and administration are identified at the bottom of the bar-code label. School personnel must not affix bar-code labels to answer documents for approved home study program. 34

35. jpschools.org IRREGULARITIES 35 BE SAFE RATHER THAN SORRY!

36. jpschools.org IRREGULARITIES 36

37. jpschools.org GENERAL PACKING INSTRUCTIONS 37 Use the provided DRC return bags and plastic ties in boxes containing scorable materials. The boxes used to deliver testing materials and the additional boxes included in the district shipment should be used when returning materials. Large-print boxes must be used for the return of large-print materials. Return labels must be affixed to flap A. Do not make copies of Return labels!

38. jpschools.org LEAP PAPER-BASED TEST ALERTS Answer Document Labels Science answer documents must be boxed separately from ELA/math, with the correct DRC return label applied. – Label science green, and label ELA/math goldenrod. – Materials not packaged per the instructions in the Test Coordinator Manual will be processed and reported as straggler documents. Preidentified Students Students who were identified in the Student Information System (SIS) database as of November 2015 and opted into the PBT will receive preidentified paper test materials. – All preidentified students also reside within eDIRECT. Preidentified students taking the PBT can exist within eDIRECT; however, these students should not be placed into test sessions or managed in eDIRECT.

39. jpschools.org LABELS 39

40. jpschools.org 40 RETURN VS PICKUP RETURNPICKUP

41. jpschools.org 41 USED VS UNUSED USEDUNUSED

42. jpschools.org 42 USCORABLE DOCUMENT UNSCORABLE

43. jpschools.org FORMS State’s Testing Irregularity Form* Unique Accommodation Request Form* eDIRECT Security and Confidentiality Agreement* * New 43

44. jpschools.org ODDS AND ENDS Double Lock Pre-visits Additional Personnel Other Items 44

45. jpschools.org CONTACT INFORMATION – TESTING KREWE 45 Accountability Codes Karen Herndon – Executive Director of Testing and Accountability – karen.herndon@jppss.k12.la.us karen.herndon@jppss.k12.la.us Testing Procedures and Materials JoLynn Tompson – State Testing Specialist – jolynn.tompson@jppss.k12.la.us jolynn.tompson@jppss.k12.la.us Accommodations Chip Farman – Special Ed. Test Compliance Specialist – chip.farman@jppss.k12.la.us chip.farman@jppss.k12.la.us Parent Questions Yolanda Rollins – Testing Technician – yolanda.rollins@jppss.k12.la.us yolanda.rollins@jppss.k12.la.us – 349-7604 Fax: 349-8573 Emergencies during testing – 655-2846