1. support.toastmastersclubs.org

2. FreeToastHost “More than Meets the Eye” Presented at Eastern Division Club Officer Training 30 January 2016 Pam Holley, ACB, ALB, FreeToastHost Ambassador

3. support.toastmastersclubs.org  What is FreeToastHost?  Why use FreeToastHost?  The Modules  Support  Discussion FreeToastHost 2.20

4. support.toastmastersclubs.org  Free Website Hosting exclusively for Toastmasters Clubs & Districts  Free Website Template easily customized to suit your club or district culture  Versatile, easy to use, web-based software package What is FreeToastHost?

5. support.toastmastersclubs.org  Membership Database (not linked to TI)  Email Groups (System / Custom)  Agendas, Role Reports, Forward Planners  File Manager  Calendar  Badge Printing  Mentoring Tools  & much much more!! What is included with FreeToastHost?

6. support.toastmastersclubs.org  Used by over 10,000 Toastmasters Clubs and Districts worldwide  FTH Established 2004 – 12 year history  Developed, Maintained and Supported by Toastmasters for Toastmasters  Constantly evolving and improving according to needs of Toastmasters  Fantastic support: support.toastmastersclubs.org support.toastmastersclubs.org Why a FreeToastHost Website?

7. support.toastmastersclubs.org  Website Settings  Membership Management  Email and Contact Forms  Custom Web Pages  File Manager  Meeting Agenda Settings  Dues Management The Modules

8. support.toastmastersclubs.org  WEBSITE SETTINGS  Membership Management  Email and Contact Forms  Custom Web Pages  File Manager  Meeting Agenda Settings  Dues Management The Modules

9. support.toastmastersclubs.org Website Settings

10. support.toastmastersclubs.org  Home Page  Meeting Directions and Information Page  Access Settings  Basic Settings and Appearance, including hiding/showing certain menu items  Floater Messages (Public & Members Only)  Administrator Information  Website Statistics  Social Media Links Website Settings

11. support.toastmastersclubs.org  Website Settings  MEMBERSHIP MANAGEMENT  Email and Contact Forms  Custom Web Pages  File Manager  Meeting Agenda Settings  Dues Management The Modules

12. support.toastmastersclubs.org  Maintain membership database (members, guests, prospects, former members, friends)  Membership Tools, including:  Name Tags  Reports  Upload Member Photos  Assign Mentors  System Email Groups  Custom Email Groups Membership Management

13. support.toastmastersclubs.org Membership Management

14. support.toastmastersclubs.org  Basic Information  Contact Details, Membership Details, Mentors  Email Settings  Notifications, blackout periods, custom groups  Social Links  Bio & Photo Member access via “Edit Your Profile” link Membership Management Member Profile

15. support.toastmastersclubs.org  Website Settings  Membership Management  EMAIL AND CONTACT FORMS  Custom Web Pages  File Manager  Meeting Agenda Settings  Dues Management The Modules

16. support.toastmastersclubs.org Email Settings

17. support.toastmastersclubs.org  Email Settings  Recipients of replies  Archive Email Address  Email Security  Club Email Addresses  Contact Us Form  Mentoring Form  Mentoring Tools for Mentor Co-Ordinator Email and Contact Forms

18. support.toastmastersclubs.org  Website Settings  Membership Management  Email and Contact Forms  CUSTOM WEB PAGES  File Manager  Meeting Agenda Settings  Dues Management The Modules

19. support.toastmastersclubs.org Custom Web Pages

20. support.toastmastersclubs.org  Public Pages  Member Pages  Officer Pages  Unlisted Pages (link only) Custom Web Pages

21. support.toastmastersclubs.org  Public Pages  D69 Home Page www.toastmastersd69.org  Testimonials  Nearby Clubs  Newsletters ………. Custom Web Pages - Examples

22. support.toastmastersclubs.org  Member Pages  DCP Dashboard dashboards.toastmasters.org/ClubReport.aspx?id=000 0XXXX where 0000XXXX is your 8 digit club number with leading zeroes  Role Descriptions  Business & Exec Meeting Minutes & Reports  Governing Documents (Constitution & Standing Orders)  Photos / Social pages ………. Custom Web Pages - Examples

23. support.toastmastersclubs.org  Officer Pages  Leader Letter http://www.toastmasters.org/Members/News/Newsl etters/LeaderLetter.aspx  Executive Charter  Name Badge Order Form ………. Custom Web Pages - Examples

24. support.toastmastersclubs.org  Unlisted Pages (Access by link only)  Open House Page (reuse)  Archived Minutes / Reports  Archived Newsletters  Meeting Roles ………. Custom Web Pages - Examples

25. support.toastmastersclubs.org  Website Settings  Membership Management  Email and Contact Forms  Custom Web Pages  FILE MANAGER  Meeting Agenda Settings  Dues Management The Modules

26. support.toastmastersclubs.org File Manager

27. support.toastmastersclubs.org  Upload files for viewers to download  Public or Members Only Access  Menu links to File Manager can be made visible or hidden  Each file has a unique URL – can be linked to from webpages or calendar (even if hidden) File Manager

28. support.toastmastersclubs.org  Website Settings  Membership Management  Email and Contact Forms  Custom Web Pages  File Manager  MEETING AGENDA SETTINGS  Dues Management The Modules

29. support.toastmastersclubs.org Agendas

30. support.toastmastersclubs.org  Templates & Agendas – What’s the Difference?  Who can edit them?  Global Settings  Include Time / Photos / Role Descriptions / Meeting Notes  Role Change notifications  Default Meeting Description  Customize for your club Agendas and agenda settings

31. support.toastmastersclubs.org  Role Settings  Timing  This is a Sign Up Role  This is a Speech  Show on Printed Agenda  Repeated and Grouped Roles  # & * notation – what do they mean? Agendas and agenda settings

32. support.toastmastersclubs.org  Speech & Role Reports  Who can access them?  How to access them?  Sign Up Sheets Agendas and agenda settings

33. support.toastmastersclubs.org  Website Settings  Membership Management  Email and Contact Forms  Custom Web Pages  File Manager  Meeting Agenda Settings  DUES MANAGEMENT The Modules

34. support.toastmastersclubs.org Dues Management

35. support.toastmastersclubs.org  Invoice Settings  Invoice Preview  Send Notices / Track Payments  Dues Follow-Up  Print Report  Email “paid dues” / “unpaid dues”  Can send email directly from webpage Dues Management

36. support.toastmastersclubs.org Calendar Which club would you choose to visit?

37. support.toastmastersclubs.org Comprehensive documentation can be found at http://support.toastmastersclubs.org/doc If you can’t find a solution, post a question at http://support.toastmastersclubs.org/ FreeToastHost Support

38. support.toastmastersclubs.org FreeToastHost “More than Meets the Eye” Questions? Discussion