1. OME CAMP Annual Performance Report (APR) Lakesha Davis Office of Migrant Education Office of Migrant Education U.S. Department of Education

2. 2 Overview of Session Introductions Part I: GPRA Measure 1 Part II: GPRA Measure 2 Part III: Data Input into APR Part IV: Data Uses Questions

3. Introductions Lakesha Davis, Program Officer & Evaluation Team Dr. Rachel Crawford, Group Leader II CAMP GPRA Measures CAMP Annual Performance Report (APR) 3

4. 4 General APR Information The CAMP APR you see today is the approved form. However, you will most likely be reporting data on an electronic version of this form, but the content will be the same. OME expects to implement the new CAMP APR mandatorily this year (Dec. 31, 2009).

5. APR Timeline for Electronic Conversion for 2009 Electronic version ready by mid-October Web-inars to be conducted in November within a 2 week window of time Projected APR due date is late Dec. 31

6. What are GPRA Measures? GPRA stands for Government Performance and Results Act. The projected CAMP National Target for GPRA 1 is 86% for ea. of the 5 yrs. CAMP National Target for GPRA 2 is 84% - 86% for ea. of the 5 yrs. 6

7. Part I: GPRA Measure 1 7

8. 8 What is CAMP GPRA Measure 1? Measure 1: The percentage of CAMP participants completing the first year of their academic or postsecondary program.

9. GPRA 1 Calculation (Option a) For example: a. For grantees who actually serve LESS than the number funded to be served or serve exactly the total number funded to be served: GPRA Measure 1= total no. of CAMP 1 st academic yr. completers [total no. funded to be served minus total no. of persisters] 9

10. GPRA 1 Calculation (Option b) b. For grantees who actually serve MORE than the number funded to be served: GPRA Measure 1= total no. of CAMP first academic yr. completers [total number actually served minus total no. of persisters] 10

11. Practice 1: Calculate GPRA 1 11 Q1. Green Meadows University is funded to serve 60 students per year. The university served 52 students during the 08-09 budget period. Out of the 52 students served, 45 students successfully completed their first year of college and 4 of the students became persisters.persisters A1. GPRA Measure 1: ___45___ = 80% 60-4 or 56 * Which option (a or b) should you use to calculate this measure? _a_ *Did this grantee meet or exceed the national target? No

12. Practice 2: Calculate GPRA 1 12 Q2. Blue Mountain University is funded to serve 75 students per year. The university served 68 students during the 08-09 budget period. Out of the 68 students served, 67 students successfully completed their first year of college and 1 of the students became a persister.persister A2. GPRA Measure 1: ___67____ = 90% 75-1 or 74 *Which option (a or b) should you use to calculate this measure? _a_ *Did this grantee meet or exceed the national target? Yes

13. Practice 3: Calculate GPRA 1 13 Q3. Red Stream University is funded to serve 50 students per year. The university served 88 students during the 08-09 budget period. Out of the 88 students served, 65 students successfully completed their first year of college and 12 of the students became persisters.persisters A3. GPRA Measure 1: ___65____ = 86% 88-12 or 76 *Which option (a or b) should you use to calculate this measure? _b_ *Did this grantee meet or exceed the national target? Yes

14. Practice 4: Calculate GPRA 1 14 Q4. Purple Valley University is funded to serve 90 students per year. The university served 90 students during the 08-09 budget period. Out of the 90 students served, 40 students successfully completed their first year of college and 15 of the students became persisters.persisters A4. GPRA Measure 1: ___40____ = 53% 90-15 or 75 *Which option (a or b) should you use to calculate this measure? _a_ *Did this grantee meet or exceed the national target? No

15. 15 What is CAMP GPRA Measure 2? Measure 2: The percentage of College Assistance Migrant Program (CAMP) participants who, after completing the first academic year of college, continue their postsecondary education.

16. CAMP GPRA Measure 2 Calculation GPRA Measure 2 = No. CAMP 1 st yr. Completers Cont.’g No. of 1 st yr. Completers

17. Practice 5: Calculate GPRA 2 17 Q5. Green Meadows University had 45 students to successfully complete their first year of college. Out of those 45 students, 42 students continued in post- secondary education. A5. GPRA Measure 2: ___42____ = 93% 45 *Did this grantee meet or exceed the national target? Yes

18. Practice 6: Calculate GPRA 2 18 Q6. Blue Mountain University was funded to serve 75 students per year. They had 67 students successfully complete their first year of college. Out of those 67 students, 64 students continued in post-secondary education. Q6. GPRA Measure 2: __ 64____ = 95% 67 *Did this grantee meet or exceed the national target? Yes

19. Efficiency Measure for GPRA

20. 20 Efficiency Measure for GPRA Efficiency Measure: Efficiency ratios are calculated as, per budget period, the number of CAMP first academic year completers who continue in post-secondary education divided by the total budget amount awarded for that budget period. Efficiency Ratio = No. CAMP 1 st yr. Completers Who Continue ____________________________________ Total Budget Amount Awarded

21. Part III: Data Input into APR 21

22. 22 APR—Cover Sheet Cover Sheet – Migrant CAMP Annual Performance Report Check only one box per Program Office instruction. [ ] Annual Performance Report (check one: □ Y1□ Y2□ Y3□ Y4□ Y5) [ ] Final Performance Report

23. APR Instructions-Successive Yr. Data 1) Successive annual performance reports will maintain prior year’s data; this data will be pre-populated by the program office for previous years. 2) Also, the final performance report figures, entered into column F, will be cumulative counts of the prior five years.

24. 24 APR Instructions-Successive Yr. Data In year one of a project funded to serve 100 total students per year, data entry would look like: ExampleY1Y2Y3Y4Y5F a.Number funded to be served100 In year two, the APR should take the following format: ExampleY1Y2Y3Y4Y5F a.Number funded to be served100 The final performance report should take the following format: ExampleY1Y2Y3Y4Y5F a.Number funded to be served100 500

25. APR Section A: Statistics and GPRA Reporting

26. 26 APR—Section A A1.Number of students served during budget period. Y1Y2Y3Y4Y5F a. Number funded to be served. b. Number served in college courses (note: A1.b.1 + A1.b.2 should sum to equal A1b). 1. Number served who were new participants (first academic year in CAMP) (subset of A1b).new participants 2. Number served who were returning participantsreturning participants (not first academic year in CAMP) (subset of A1b) Report Incoming Students Here

27. Practice 7: APR Table A1 Q7. Johnny enrolled in your CAMP program, for the first time ever, during the 08-09 budget period. Do you count Johnny as a “new participant” or “returning participant” in Table A1 of the APR (due late December 2009)? A7. I would count Johnny as a __New participant________.

28. Practice 8: APR Table A1 Q8. Samson was enrolled in your CAMP program during the 05-06 budget period, but he withdrew that same budget period. After about 2 years, Samson decided to return to your CAMP program and so, you enrolled and served him during the 08-09 budget period. Do you count him as a “new participant” or “returning participant” in Table A1 of the APR (due late December 2009)? A8. I would count Samson as a __New participant_____.

29. Practice 9: APR Table A1 Q9. Antonio was enrolled in CAMP September 2008 during the 08-09 budget period. He withdrew in March 2009 of that same budget period. Antonio then re-enrolls in CAMP in January 2010. Would you count him as a “new participant” or “returning participant” in Table A1 of the APR (due late December 2010)? A9. I would count Antonio as a __New participant_____.

30. Practice 10: APR Table A1 Q10. Carmen was enrolled in your CAMP program during the 07-08 budget period, but she withdrew that same budget period. Carmen decided to return to your CAMP program the very next budget period and so, you enrolled her in October 2008, therefore serving her in the 08-09 budget period. How would you count Carmen in Table A1 of the APR (due late December 2009)? A10. I would count Carmen as a __Returning Participant__.

31. Practice 11: APR Table A1 Q11. Lena first enrolled in your CAMP program during the 06-07 budget period but she withdrew that very same budget period. Lena re-enrolled and was served in your CAMP program the very next budget period (07-08). However, Lena still had not attained all her credits to achieve sophomore status, so she re-enrolled again during the 08-09 budget period in March 2009. How would you count Lena in Table A1 of the APR (due late December 2009)? A11. I would count Lena as a __New Student_____.

32. 32 APR—Section A A2. Status at the end of budget period. (note: A2a-d should sum to equal the number reported in A1b). Y1Y2Y3Y4Y5F a. Explain how “academic year” is defined in your project’s IHE in the space provided below: b. Number of CAMP first academic year completers (Obj. 1) (Target 60).first academic year completers c. Number of withdrawals.withdrawals d. Number of persisters (coming back to continue in the subsequent budget period; persisters were enrolled in instructional services in the budget period reported but did not yet complete their first academic year of college and have returned in the subsequent budget period to continue instructional services).persisters Report Outgoing Students Here

33. Practice 12: APR Table A2 Q12. Selena enrolled in your CAMP in August 2009 during the 09-10 budget period. She leaves the program in February 2010. However, she returns in August 2010 to re-enroll in CAMP for the 10-11 budget period. How would you count Selena in Table A2 of the APR (due Dec. 31, 2010)? A12. I would count Selena as a Persister.

34. Practice 13: APR Table A2 Q13. Paul and Nina decide to elope and so, they dropped out of their courses in April 2009 during the 08-09 budget period. They re-enroll in September 2009 for the 09-10 budget period. How would you count Paul and Nina in the Dec. 31 2009 APR? A13. I would count Paul and Nina as Persisters.

35. Practice 14: APR Table A2 Q14. Ricardo dropped out of his courses in March 2009 of the 08-09 budget period. He re-enrolls in CAMP on February 3 rd 2010 of the 09-10 budget period. How would you have counted Ricardo in Table A2 of the 12/31/2009 APR? A14. I would have counted Ricardo as a Withdrawal.

36. Practice 15: APR Table A2 Q15. Maria enrolled in your project in August 2009 for the 09-10 budget period. In May of 2010, Maria has completed all of the university courses that are required to move from freshman status to sophomore status. How do you count Maria in Table A2 of the APR (due Dec. 31 2010)? A15. I would count that student as a First Year CAMP Completer.

37. 37 APR—Section A A3. Status of CAMP first academic year completers from the preceding question, A2a, at the end of budget period. Y1Y2Y3Y4Y5F a. Unduplicated number of CAMP first academic year completers who continued in postsecondary education programs. This amount should not be greater than the amount in A2 (Obj. 2) (Target 60).

38. 38 APR—Section A Y1Y2Y3Y4Y5F A4. Number of CAMP first academic year completers you were able to track for follow-up data. Y1Y2Y3Y4Y5F A5. Number of former CAMP students who graduated from college with a Bachelor’s Degree this budget period.

39. 39 APR—Section A Y1Y2Y3Y4Y5F A6. Number of former CAMP students who graduated from college with an Associate’s Degree this budget period. Y1Y2Y3Y4Y5F A7. Number of former CAMP students who transferred to other IHEs.

40. 40 APR—Section A A8. Time to completion for CAMP first academic year completers from question A2a above. (note: A8a-c should sum to equal the number reported in A2a.) Y1Y2Y3Y4Y5F a. Number of CAMP first academic year completers who completed their first academic year of college within one calendar year in your project. b. Number of CAMP first academic year completers who completed one year of college after more than one, but within two calendar years in your project. c. Number of CAMP first academic year completers who completed one year of college credits after more than two calendar years in your project.

41. APR-Section B: Student Participation Information

42. 42 APR —Section B B1. Supportive & Instructional Services and Financial Services provided only by CAMP funds and received by CAMP-enrolled students during the budget period. This count does not include other services provided to CAMP students by the university. Y1Y2Y3Y4Y5F a. Count the total number of CAMP students served with the following types of supportive & instructional services. Students may appear in more than one row if they received more than one service. (Calculation of total hours received or visits received, etc. is not necessary.) 1. Counseling or guidance services to CAMP students (personal, academic, and career services) provided in support of school-life balance and other psycho-social aspects of college completion.

43. 43 APR—Section B Y1Y2Y3Y4Y5F 2. Tutoring (services provided in support of a specific curriculum, course or course of study) 3. Mentoring or coaching (services provided in support of general academic career and post- GED placement) 4. Health services 5. Assistance with special admissions 6. Other__________________________________

44. 44 APR—Section B Y1Y2Y3Y4Y5F b. Count the total number of CAMP students served with the following types of financial services. Please indicate the number of students receiving support services. Students may appear in more than one row if they received more than one service. (Calculation of total hours received or visits received, etc. is not necessary.) 1. Stipends 2. Scholarships 3. Transportation 4. Career-oriented work-study 5. Books and supplies 6. Tuition and fees 7. Room and board 8. Other _____________________

45. 45 APR—Section B B1. (continued) Supportive & Instructional Services received by CAMP enrolled students during the budget period. Y1Y2Y3Y4Y5F d. Number of students receiving referrals to other services. e. Total number of referrals to other services.

46. 46 APR—Section B B2. Characteristics of the CAMP enrolled students during this budget period. (note: [B2a and B2b] and [B2c and B2d] should sum to equal the number reported in A1b). Y1Y2Y3Y4Y5F a.Number of students who report themselves as male. b.Number of students who report themselves as female. c. Number of students who are 21 years old or younger. d. Number of students who are over 21 years old.

47. 47 APR—Section B Y1Y2Y3Y4Y5 F e. Number of students who travel 20 miles or more to attend post-secondary education program classes. Please count all students who attend the program whose home or permanent address is 20 or more miles away. f. Number of students who enrolled during the budget period and required placement in developmental or remedial courses. g. Number of students that were admitted under special admissions. h. Number of first generation college students.

48. 48 Y1Y2Y3Y4Y5 F i. Number of students who were referred from MEP. j. Number of students who were referred from HEP. k. Number of students who were referred from NFJP. l. Number of students who were referred from any other program. m. Number of students who received other financial services paid for by an agency or program other than CAMP. APR—Section B

49. 49 n. Does your project screen students for English language proficiency? Mark Y for yes, or N for no. If “No”, skip to question C1. □ Y□ N□ Y□ N □ Y□ N□ Y□ N □ Y□ N□ Y□ N □ Y□ N□ Y□ N □ Y□ N□ Y□ N □ Y□ N□ Y□ N Y1Y2Y3Y4Y5F 1. Number of students who enrolled during the budget period and had English as a second language needs as determined by a language assessment test. APR—Section B

50. APR Section C: Project Services Information

51. 51 APR—Section C a.Is this project a commuter or residential project or a combination of both? □ Commuter □ Residential □ Combination of commuter and residential b.Is this project in a four-year or two-year institution? □ Four-Year Institution □ Two-Year Institution C1.Project Model Characteristics

52. 52 APR—Section C a. Number of FTE administrative staff funded by the CAMP grant. _________ b. Number of FTE instructional support staff (tutors, coaches, mentors, counselors, etc.) funded by the CAMP grant. _________ c. Number of FTE support staff contributing to the project’s CAMP services, not funded by the CAMP grant. _________ C2.Project Personnel Characteristics

53. 53 APR—Section C a. Does your project’s IHE use SAT scores during the intake process? □ Yes □ No 1. What is the average score for all IHE students? _________ 2. What is the range of scores for all IHE students? _________ 3. What is the average score for CAMP students? _________ 4. What is the range of scores for CAMP students? _________ C3.Test Information

54. 54 APR—Section C a. Does your project’s IHE use ACT scores during the intake process? □ Yes □ No 1. What is the average score for all IHE students? _________ 2. What is the range of scores for all IHE students? _________ 3. What is the average score for CAMP students? _________ 4. What is the range of scores for CAMP students? _________

55. 55 APR—Section C a. Does your project’s IHE use a Student Placement Exam for all students? □ Yes □ No 1. What is the name of the Student Placement Exam? _________ 2. What is the average score for all IHE students? _________ 3. What is the range of scores for all IHE students? _________ 4. What is the average score for CAMP students? _________ 5. What is the range of scores for CAMP students? _________

56. 56 APR—Section C C4.Please describe, in a paragraph not to exceed 300 words, the nature of project services and any other aspect of project design that is a strong influence on service delivery and success.

57. APR Section D: Explanation of Progress

58. Section D (Individual Project Objectives) Section D requests data for individual project objectives (this data is different from the GPRA data reported in Section A). Note that the Final APR should AVERAGE success rates across each of the project years. 58

59. 59 Example: Reporting in Section D In year one of a project funded to serve 100 students with a target of awarding financial aid to 100 percent of students, 80 students received financial aid. Data entry would look like this: 1.a. Performance MeasureQuantitative Data Award financial aid to 100 percent of students. TargetActual Performance Data Raw No. Ratio % Raw No. Ratio % // Year One100/100 100% 80/100 80% Year Two Year Three Year Four Year Five Final

60. 60 Example: Reporting in Section D In year one of a project funded to serve 100 students with a target of providing tutoring to 80 students, only 65 students received tutoring. Data entry would look like this: 1.a. Performance MeasureQuantitative Data Provide tutoring to 80 students. TargetActual Performance Data Raw No. Ratio % Raw No. Ratio % // Year One 8065 Year Two Year Three Year Four Year Five Final

61. Explanation of Progress For each individual project objective and associated performance measure: Explain the expected progress that was made or not made Explain what kinds of evaluation methods and data were used and analyzed Explain any deviations from your approved evaluation plan Explain how you used data to monitor progress or make improvements to your original project plan

62. 62 Section D - Section 3: Final Performance Report ONLY Using evaluation results, describe outcomes, benefits, and/or barriers. What is your advice to other educators that are interested in your project? If applicable, describe your plans for continuing the project and/or sharing the project results.

63. Section E: Budget Information

64. 64 APR—Section E Report budget expenditure data in items 8a. – 8c. of the Cover Sheet. Refer to the Instructions for Section E for applicable sub-instructions 1.a. – 1.d. and enter your applicable responses. E1.Project Budget Information

65. 65 APR—Section E For Annual Performance Reports Only: Report in column (a) your previously submitted revised budget amounts for this reporting period, identifying any amounts that include carryover funds from the previous budget period with an asterisk. Report in column (b) report your project’s actual expenditures for this performance period. Additionally, briefly explain any difference in the total amounts of these two budget columns. E2.Project Budget Information

66. 66 APR—Section E Budget Categories (a) Revised Budget Amounts * (b) Actual Expenditure Amounts 1. Personnel 2. Fringe Benefits 3. Travel 4. Equipment 5. Supplies 6. Contractual 7. Construction 8. Other 9. Total Direct Costs (lines 1-8) 10. Indirect Costs* 11. Training Stipends 12. Total Amounts (lines 9-11) E2.Project Budget Information (continued)

67. Part IV: Data Uses

68. 68 Data Uses Together, the sections listed below will be used to answer the following evaluation questions: –To what extent have program goals been accomplished? (Section A mandatory GPRA reporting) –What service models had the most positive outcomes? (Sections B and C)

69. 69 Data Uses What service models had the best efficiency ratios? (Sections C and E) What percentage of project goals was achieved (i.e., met or exceeded)? (Section D) Findings from aggregated grantee reports, as they pertain to the above stated evaluation questions, will be published for public record and for program and grantee use in better understanding effective service models and strategies.

70. Questions?

71. Contact Information Lakesha Davis Email: Lakesha.Davis@ed.gov Phone: 202-205-9533