SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 1 VIRTUAL CLASSROOM (VC) INSTRUCTOR GUIDE For YEARLY AND MONTHLY WORKLOAD ASSIGNMENT MODULE (WAM)

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 1 VIRTUAL CLASSROOM (VC) INSTRUCTOR GUIDE For YEARLY AND MONTHLY WORKLOAD ASSIGNMENT MODULE (WAM) INITIALIZATION Submitted in Response to: D/SIDDOMS III Contract W74V8H-04-D-0036 Delivery Order 0030 AHLTA/CHCS System Sustainment Support, Option Year 1 Non-Deliverable By: Science Applications International Corporation Health Solutions Business Unit 5203 Leesburg Pike, Suite 1300 Falls Church, VA 22041 Wendy Kammeyer, Training Manager (858) 826-7170

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 2 Yearly and Monthly Initialization of WAM Draft

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 3 Agenda  Introduction  Lesson 1: Yearly Initialization  Lesson 2: Monthly Initialization  Summary  References  Questions  Appendix FY DWAM Initialization Check List Two Locations – One MEPRS Code WAM Exceptions Report

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 4 Handouts 01A2 Clinics 1 MEPRS Code _ Word Doc 01B 2 Clinics 1 MEPRS Code _ PowerPoint 01C Inactivating and Old Clinic 02A Exceptions Report 02B Understanding the Exceptions Report 03 Yearly Initialization 04AHandy Reports with Examples 04B Hospital Location File ADHOC 04C Medical Center Division 04D IMC_LMD_Department/Service Reports 05A VC_AHLTA/CHCS_Course Descriptions 05B How to Access CHCS Schedule on MHS Learn 05C Quick Reference - VC Enrollment Previously Submitted Questions and Answers

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 5 Course Objectives Understanding the purpose and function of the menu options needed to complete the yearly WAM initialization. Understanding the purpose and function of the menu options needed to complete the monthly WAM initialization.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 6 Introduction Yearly Initialization –DWAM Menu –MEPRS System Menu –WAM Exceptions Report Monthly Initialization –WAM Menu –WAM Exceptions Report

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 7 DOD Workload Assignment Module (DWAM) Menu Path: Secondary Menu > Type DWAM at any menu prompt Option Security Key DXCL Data Set Exclusions by DMIS ID Enter/Edit DOD DSI EXCLUSION DCRT Data Set IDs Create DOD DSI CREATE DDSP Data Set IDs Creation Status DEDT Data Set IDs Enter/Edit DOD DSI EDIT DBAT Data Set IDs Batch Inactivate Requesting FCC DOD DSI EDIT DINA Data Set IDs Inactivate Unused Requesting FCC DOD DSI INACT UNUSE RFCC DINQ Data Set IDs Inquiry DPRN Data Set IDs Print CCOM CAC/JON - MEPRS File Compare CEDT CAC/JON Enter/Edit CINQ CAC/JON Inquiry CPRN CAC/JON Print SDMT Site Definable MEPRS Table Maintenance DOD MEPRS SD EMRT Edit MEPRS Replacement Table DOD MEPRS REPLACEMENT SMIA MEPRS Inactivate/Reactivate DOD MEORS COORD INACT REACT Select DOD Workload Assignment Module Menu Option:

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 8 Workload Assignment Module (WAM) Security Key: DGNAS USER Menu Path: CA > WAM Option Security Key 1 Edit Workload 2 Report Workload Menu 3 Display Exceptions Report 4 Manage Workload Templates DGNAS MANAGER 5 System Definition Parameters DGNAS MANAGER 6 Create Monthly Workload ASCII File to EAS DGNAS MANAGER 7 Create Monthly Workload ASCII File to STARS/FL 8 Workload Generation Controller DGNAS WAM GENERATION

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 9 MEPRS System Menu Menu Path: CA > DAA > MPR Option Security Key WFM Workload Files Maintenance Menu [DOD MEPRS MAINTAIN F-T MENU] MMTMaster MEPRS Table MaintenanceDOD MEPRS MASTER SDMSite Definable MEPRS Table Maintenance DOD MEPRS SD INQ Inquire to Workload Files Menu MTI Inquire to Master MEPRS Table (3 digit codes) MSI Inquire to Site Definable MEPRS Table DMS Inquire to DMIS ID Codes Table DGP Print DIVISIONS by GROUP ID MTP Print Master MEPRS Table (3 Digit Codes) SDP Print Site Definable MEPRS Table

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 10 DMIS ID Realignment Utility Menu Menu Path: Secondary Menu > Type DMIS at any menu prompt Select Systems Manager Menu Option: DMIS DMIS ID Realignment Utility Menu PREP Pre-Realignment Analysis Reports Menu PDMI Print DMIS ID Analysis Report UDMI User's Default Division Report DMIS DMIS ID Realignment Corrections Menu LDMI Move Locations from One Division to Another MDMI MEPRS Discrepancy Report GDMI Group ID Change/MEPRS Correction POST Post-Realignment Conversions Menu RDMI Laboratory Results Reporting Conversion

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 11 Useful Information The WAM CORE file is very important to the WAM functionality –Contains business rules/guidelines for workload by branch of service for the Fiscal Year –File is uploaded annually in conjunction with MEPRS Codes file –CHCS builds Data Sets IDs (DSI) files based on WAM Core file guideline and the MEPRS Codes file –Software uses information to check MEPRS Codes file for active MEPRS codes/FCCs (Functional Cost Codes) by division and creates data as appropriate –One year of data is kept: New FY (i.e. 2010) and the previous FY (i.e. 2009) FY 2008 is deleted.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 13 FY DWAM Initialization Checklist StepActivity - DescriptionApproximate Completion Date 1Know your mission changes21 Sept (4wks prior) 2Review your site-definable MEPRS Codes Table (especially any new codes for the new missions). 29 Sept (3wks prior) 3aCHCS Site Manager should load FY data updates onto CHCS. Note: If the local CHCS Site Manager does not complete this step by 25 October please contact your AMPO Analyst. 05 Oct (2wks prior) 3bVerify that the appropriate third-level MEPRS codes were inactivated with the Master MEPRS Update. Sites must manually inactivate the forth level if necessary. 05 Oct (2wks prior) 4Validate that your CHCS DMIS IS Structure for the new FY12 Oct (1wk prior) 5Create the DSI Exclusion. Use the Data Set Exclusions by DMIS ID Enter/Edit (DXCL) option to exclude certain DMIS IDs as Requesting FCCs prior to creating the DSI file for the new FY. 20 Oct 6Create the DSI file for the new FY20 Oct 7Check the WAM Exceptions Report – Category 14, CHCS DSI File Activity, for DSI file exceptions messages after the SDI Creation status is listed as COMPLETE. Resolve all WAM Exceptions 20 Oct 8Perform DWAM cleanup. These actions include adding manual and Cost Pool DSI, and Cost Pools as Requesting FCCs. 20 Oct

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 14 Lesson 1: Yearly Initialization Step 1: Know Your Mission Changes Step 2: Review Your Site-Definable MEPRS Table (SDP) Step 3a: Load FY Data Updates onto CHCS 3b. Verify third-level MEPRS Codes Step 4: Review the DMIS ID Analysis Report (PDMI) Step 5: Create Data Set ID Exclusions/Inclusions (DXCL) Step 6: Create the Data Set ID File for the New FY (DCRT) Step 7: Resolve WAM DSI Exceptions (WAM > 3) Step 8: Perform DWAM Cleanup

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 15 Step 1: Know Your Mission Changes Has your mission changed for the new FY? Are you adding new work centers (mission)? Are you losing work centers (mission)? Army sites should use the FY11 MEPRS/FCC Changes Document as a reference

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 16 Add a New Clinic Work Sheet Clinic Name MEPRS Code Dept/Service Division Group ID DMIS ID Clinic Specialty Special Instructions Date task completed Forward to DBA

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 17 Inactivating a Clinic Work Sheet Clinic Name MEPRS Associated DSI Special Instructions Date task completed Forward to DBA

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 19 Step 2: Review Site Definable MEPRS Table Menu Path: CA > DAA > MPR > INQ > SDP The DBA and MEPRS Coordinator should review the site-definable (fourth level) MEPRS Codes together. Look for potential inactivations and any new codes that need to be added based upon your analysis from Step 1. Remember for the new FY, inactivate any fourth level codes on CHCS that cannot be inactivated during the third level Master MEPRS Update. (Refer to Step 3.)

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 20 Review Site Definable MEPRS Table (cont.) Menu Path: CA > DAA > MPR > INQ > SDP CA Core Application Drivers Menu DE Device Editor Menu FM FileMan Menu ME Menu Management Menu MM Manage MailMan Menu SM Site Manager Menu TM TaskMan Menu UM User Management Menu SQL M/SQL Management Menu Select Systems Manager Menu Option: CA Core Application Drivers Menu DAA Data Administration Menu PAD PAD System Menu PAS PAS System Menu MSA MSA System Menu CLN Clinical System Menu DTS Dietetics System Menu LAB Laboratory System Menu PHR Pharmacy System Menu RAD Radiology System Menu WAM Workload Assignment Module Menu MCM Mass Casualty Menu Select Core Application Drivers Menu Option: DAA Data Administration Menu

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 21 Review Site Definable MEPRS Table (cont.) Menu Path: CA > DAA > MPR > INQ > SDP CFT Common Files and Tables Management Menu CPT CPT System Menu MPR MEPRS System Menu PMUM Provider Merge/Unmerge Menu DWAM DOD Workload Assignment Module Menu Select Data Administration Menu Option: MPR MEPRS System Menu WFM Workload Files Maintenance Menu INQ Inquire to Workload Files Menu Select MEPRS System Menu Option: INQ Inquire to Workload Files Menu MTI Inquire to Master MEPRS Table (3 digit codes) MSI Inquire to Site Definable MEPRS Table DMS Inquire to DMIS ID Codes Table DGP Print DIVISIONS by GROUP ID MTP Print Master MEPRS Table (3 Digit Codes) SDP Print Site Definable MEPRS Table Select Inquire to Workload Files Menu Option: SDP Print Site Definable MEPRS Table

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 22 Review Site Definable MEPRS Table (cont.) Menu Path: CA > DAA > MPR > INQ > SDP *** THIS REPORT USES A 132 COLUMN FORMAT *** Sort order for MEPRS Code will be by (M)EPRS Code, (D)ept/Service, (C)ategory, DM(I)S ID Code, or (S)ales Code: M (A)ll MEPRS Codes or (R)ange of MEPRS Codes: A// DEVICE: ;132

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 23 Review Site Definable MEPRS Table (cont.) Menu Path: CA > DAA > MPR > INQ > SDP

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 25 Step 3a: Load FY Data Updates onto CHCS DBA, Site Manager, or System Specialist will load the latest DMIS ID update and the new FY WAM Core update on CHCS. The WAM Core update contains the Master MEPRS Update and WAM Core Update. These updates are usually available around 01 October. If the local CHCS DBA/Site Manager/System Specialist does not load the latest DMIS ID or the WAM core update before 25 October, please notify your AMPC Analyst.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 26 Step 3b: Verify third-level MEPRS Codes Menu Path: Secondary Menu DOD MEPRS REALIGN Verify that the appropriate third-level MEPRS codes were inactivated with the Master MEPRS Update. The Master MEPRS data update inactivates only the 3 rd level codes and provides an exception list. Sites must manually inactivate the forth level if necessary.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 27 MEPRS Realignment Utility (cont.) Accessing DOD MEPRS Realign Option DIV Switch divisions OLUM OLUM Menu QPR Query Print Request RPR Reprint Report RTM Record Tracking Menu UDK UDK Management Menu MREADOD MEPRS Realign Cancel/Modify Print Request Continue Display User Characteristics Edit User Characteristics Halt How Did I Get Here MailMan Menu Restart Session Time Select Core Application Drivers Menu Option: MREA

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 28 Enter OLD MEPRS CODE: BAAC/0124 INTERNAL MEDICINE CLINIC Enter REPLACEMENT MEPRS CODE: BAAA/0124 INTERNAL MEDICINE CLINIC Select associated Hospital Location: ?? 1 INTERNAL CLINIC #1 NAVY INPATIENT DIVISION BAAC/0124 2 INTERNAL CLINIC #2 NAVY INPATIENT DIVISION BAAC/0124 3 INTERNAL CLINIC #3 NAVY INPATIENT DIVISION BAAC/0124 Select associated Hospital Location: 3 (or enter location name) Select associated Hospital Location: 2 (or enter location name) Select associated Hospital Location: Enter Effective Date for the Realignment (MONTH/YEAR): 01 May 2007// This option will substitute/replace the old MEPRS/DMIS pair with the new MEPRS/DMIS pair for the associated hospital location(s) that you have entered above. Based upon the effective date, CHCS will also update the following files with the new MEPRS/DMIS pair: Patient Appointment (pending and past appointments), Schedulable Entities (future schedules), and the Order (future, pending and pre-active orders). This utility also converts the Requesting MEPRS code in future, pending and pre-active orders if the Requesting location is the same as the Hospital location that has the MEPRS code modification. As a result of the substitution, the PAS historical workload from the date of the realignment back to the effective date entered for the realignment will be modified to reflect the new MEPRS/DMIS pair. Appointments and workload after the realignment will utilize the new MEPRS/DMIS pair for the associated clinics. You have selected to substitute the old MEPRS/DMIS pair BAAC/0124 for the new MEPRS/DMIS pair: BAAA/0124, for locations of: Internal Clinic #2 BAAC/0124, Internal Clinic #3 BAAC/0124, with an effective date of 01 May 2007. Do you wish to continue? No// Yes Requested Start Date/Time: T@1700// Do you wish to inactivate the old MEPRS code? No// (Note: This prompt only displays if the software can inactivate the old MEPRS code.) MEPRS Realignment Utility (cont.)

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 29 Enter OLD MEPRS CODE: BAAC/0124 INTERNAL MEDICINE CLINIC Enter REPLACEMENT MEPRS CODE: BAAA/0124 INTERNAL MEDICINE CLINIC Select associated Hospital Location: ?? 1 INTERNAL CLINIC #1 NAVY INPATIENT DIVISION BAAC/0124 2 INTERNAL CLINIC #2 NAVY INPATIENT DIVISION BAAC/0124 3 INTERNAL CLINIC #3 NAVY INPATINET DIVISION BAAC/0124 Select associated Hospital Location: 3 (or enter location name) Select associated Hospital Location: 2 (or enter location name) Select associated Hospital Location: Enter Effective Date for the Realignment (MONTH/YEAR): 01 May 2007// This option will substitute/replace the old MEPRS/DMIS pair with the new MEPRS/DMIS pair for the associated hospitallocation(s) that you have entered above. Based upon the effective date, CHCS will also update the following files with the new MEPRS/DMIS pair: Patient Appointment (pending and past appointments), Schedulable Entities (future schedules), and the Order (future, pending and pre-active orders). This utility also converts the Requesting MEPRS code in future, pending and pre-active orders if the Requesting location is the same as the Hospital location that has the MEPRS code modification. As a result of the substitution, the PAS historical workload from the date of the realignment back to the effective date entered for the realignment will be modified to reflect the new MEPRS/DMIS pair. Appointments and workload after the realignment will utilize the new MEPRS/DMIS pair for the associated clinics. You have selected to substitute the old MEPRS/DMIS pair BAAC/0124 for the new MEPRS/DMIS pair: BAAA/0124, for locations of: Internal Clinic #2 BAAC/0124, Internal Clinic #3 BAAC/0124, with an effective date of 01 May 2007. Do you wish to continue? No// Yes Requested Start Date/Time: T@1700// Do you wish to inactivate the old MEPRS code? No// (Note: This prompt only displays if the software can inactivate the old MEPRS code.) MEPRS Realignment Utility (cont.)

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 30 MEPRS Realignment Utility (cont.) Behind the Scenes Hospital Locations –Any provider that has defined that location as a Primary Location or Clinic ID will now have the new MEPRS/DMIS pair for that location –If the location is a “clinic” location type and it is set up as the enrolling location for UIC Default PCMs, the new MEPRS/DMIS pair is now associated with that clinic Other Files Updated by the MEPRS Realignment Utility –Patient Appointment (pending and past appointments based upon effective date) –Schedulable Entities (future schedules) –Order (future, pending, and pre-active orders) –Telephone Consults (excluding completed or deleted T-Cons) –Clinical User Preferences

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 31 MEPRS Realignment Utility (cont.) New Exception Messages New Category 13, CHCS MEPRS Activity (N) BAAC/0124 - substituted in Hospital Location file- completed 05/05/07@1010 (W) Affected location: Internal Medicine#2, (W) Affected location: Internal Medicine#3 (W) BAAC/0124 substituted in Hospital Location file by BAAA/0124 (N) 0124-BAAC/0124 inactivated- USER,SUZY-- 05/05/07@1010 (N) Requested by USER,SUZY (N) BAAC/0124 – substituted in Hospital Location file– started 05/05/07@1000

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 32 MEPRS Realignment Utility (cont.) Sample Bulletin to Mail Group Subj: MEPRS CODE REALIGNMENT COMPLETE Thu, 17 May 2007 08:23:48 19 Lines From: POSTMASTER (Sender: LEGARE,JOANNE) in 'IN' basket. **NEW**   MEPRS code BAAA/01234 replaced MEPRS code BAAC/0124 in the following hospital locations: INTERNAL MEDICINE CLINIC#2 NAVY INPATIENT DIVISION INTERNAL MEDICINE CLINIC#3 NAVY INPATIENT DIVISION Realignment requested by USER,SUZY Historical appointment data was converted based on the effective date entered: 01 May 2007. If the effective date for the MEPRS Code Realignment is prior than the current month, please re-initialize the WAM templates, and if needed, retransmit to EAS-IV.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 34 Step 4: Review the DMIS ID Analysis Report Menu Path: CA > DMIS > PREP > PDMI After the DMIS ID Codes update has been loaded in CHCS, the SAIC DBA and MEPRS Coordinator should review the DMIS ID Analysis Report. The report lists the differences between your CHCS division structure and the official DMIS ID Codes file. Differences could include: –Group ID change –New Child DMIS –Orphans

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 35 Review the DMIS ID Analysis Report (cont.) Inpatient Division This section indicates that this DMIS ID is a hospital

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 36 Review the DMIS ID Analysis Report (cont.) Inpatient Division NMC PORTSMOUTH VA 11 Jun 2010@1046 Page: 16 DMIS ID ANALYSIS REPORT GROUP ID: 0061 REGION: 17 -------------------------------------------------------------------------------- DMIS Name Facil Comments ID Type -------------------------------------------------------------------------------- CURRENT MED CENTER DIVISION STRUCTURE: 1237 1198 DIV CLINIC 1544 FT MCCOY CLINIC 1545 MARGETIS MED CLINC - FT KNOX CLINIC 1928 MC-5-FT. KNOX INACT INACTIVE DMIS ID 7437 CLARK DIV HOSP INPATIENT DIVISION ************************* POSSIBLE BREAKOUT SCENARIOS ************************* DMIS IDs NOT REFLECTED IN CURRENT MED CENTER DIVISION STRUCTURE: 1198 350TH EVACUATION HOSPITAL (TOE) HOSP POSSIBLE BREAKOUT 1222 475TH MASH (TOE) HOSP POSSIBLE BREAKOUT 1483 USADC CAMP ATTERBURY DENTAL POSSIBLE BREAKOUT

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 37 Review the DMIS ID Analysis Report (cont.) Possible Breakout This section indicates that this DMIS ID is in the official DMIS ID Codes file, but was not found in the CHCS Medical Center Division file. While reviewing this section, answer the following questions: 1.Is this an Orphan? 2.Do I regularly receive workload information for this DMIS ID through FAX or email? If the workload data is not in CHCS, please notify your AMPO Analyst. 3.Do users at these work centers also use another CHCS somewhere else? 4.How will their workload get to EAS? 5.Is the official DMIS ID Codes file wrong?

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 38 Review the DMIS ID Analysis Report (cont.) Possible Breakout NMC PORTSMOUTH VA 11 Jun 2010@1046 Page: 16 DMIS ID ANALYSIS REPORT GROUP ID: 0061 REGION: 17 -------------------------------------------------------------------------------- DMIS Name Facil Comments ID Type -------------------------------------------------------------------------------- CURRENT MED CENTER DIVISION STRUCTURE: 1237 1198 DIV CLINIC 1544 FT MCCOY CLINIC 1545 MARGETIS MED CLINC - FT KNOX CLINIC 1928 MC-5-FT. KNOX INACT INACTIVE DMIS ID 7437 CLARK DIV HOSP INPATIENT DIVISION ************************* POSSIBLE BREAKOUT SCENARIOS ************************* DMIS IDs NOT REFLECTED IN CURRENT MED CENTER DIVISION STRUCTURE: 1198 350TH EVACUATION HOSPITAL (TOE) HOSP POSSIBLE BREAKOUT 1222 475TH MASH (TOE) HOSP POSSIBLE BREAKOUT 1483 USADC CAMP ATTERBURY DENTAL POSSIBLE BREAKOUT

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 39 Review the DMIS ID Analysis Report (cont.) Incorrect DMIS ID/Group ID This section indicates that the DMIS ID/Group ID/Division combination in CHCS does not match the official DMIS ID Codes file issued by TMA. Usually, this occurs because a DMIS ID was realigned at the start of the FY to be part of a different Group. Important: This requires CORRECTIVE ACTION by the site.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 40 Review the DMIS ID Analysis Report (cont.) Incorrect DMIS ID/Group ID NMC PORTSMOUTH VA 11 Jun 2010@1046 Page: 9 DMIS ID ANALYSIS REPORT GROUP ID: 0035 REGION: 17 -------------------------------------------------------------------------------- DMIS Name Facil Comments ID Type -------------------------------------------------------------------------------- CURRENT MED CENTER DIVISION STRUCTURE: 0035 SAIC TEST DMIS 1 CLINIC INCORRECT DMIS/GROUP ID ************************* POSSIBLE BREAKOUT SCENARIOS ************************* DMIS IDs NOT REFLECTED IN CURRENT MED CENTER DIVISION STRUCTURE: None

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 41 Review the DMIS ID Analysis Report (cont.) Inactive DMIS ID This section indicates that the official DMIS ID Codes file lists this DMIS ID as Inactive. If you believe the official file is wrong, notify your AMPO Analyst immediately. If the official file is correct, you need to inactivate this division on CHCS. The work centers in this division have either become part of the operations of another division/DMIS ID or are ceasing operation. Important: This requires CORRECTIVE ACTION by the site. Ultimately, your CHCS division structure and the official DMIS ID Codes file must match.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 42 Review the DMIS ID Analysis Report (cont.) Inactive DMIS ID NMC PORTSMOUTH VA 11 Jun 2010@1046 Page: 16 DMIS ID ANALYSIS REPORT GROUP ID: 0061 REGION: 17 -------------------------------------------------------------------------------- DMIS Name Facil Comments ID Type -------------------------------------------------------------------------------- CURRENT MED CENTER DIVISION STRUCTURE: 1237 1198 DIV CLINIC 1544 FT MCCOY CLINIC 1545 MARGETIS MED CLINC - FT KNOX CLINIC 1928 MC-5-FT. KNOX INACT INACTIVE DMIS ID 7437 CLARK DIV HOSP INPATIENT DIVISION ************************* POSSIBLE BREAKOUT SCENARIOS ************************* DMIS IDs NOT REFLECTED IN CURRENT MED CENTER DIVISION STRUCTURE: 1198 350TH EVACUATION HOSPITAL (TOE) HOSP POSSIBLE BREAKOUT 1222 475TH MASH (TOE) HOSP POSSIBLE BREAKOUT 1483 USADC CAMP ATTERBURY DENTAL POSSIBLE BREAKOUT

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 44 Step 5: Create Data Set ID Exclusions/Inclusions DOD Workload Assignment Module (DWAM) Menu Path: Secondary Menu > Type DWAM at any menu prompt Option Security Key DXCL Data Set Exclusions by DMIS ID Enter/Edit DOD DSI EXCLUSION DCRT Data Set IDs Create DOD DSI CREATE DDSP Data Set IDs Creation Status DEDT Data Set IDs Enter/Edit DOD DSI EDIT DBAT Data Set IDs Batch Inactivate Requesting FCC DOD DSI EDIT DINA Data Set IDs Inactivate Unused Requesting FCC DOD DSI INACT UNUSE RFCC DINQ Data Set IDs Inquiry DPRN Data Set IDs Print CCOM CAC/JON - MEPRS File Compare CEDT CAC/JON Enter/Edit CINQ CAC/JON Inquiry CPRN CAC/JON Print SDMT Site Definable MEPRS Table Maintenance DOD MEPRS SD EMRT Edit MEPRS Replacement Table DOD MEPRS REPLACEMENT SMIA MEPRS Inactivate/Reactivate DOD MEORS COORD INACT REACT Select DOD Workload Assignment Module Menu Option:

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 45 Create Data Set ID Exclusions/Inclusions (cont.) User ActionImpact to DSI File Does not use DXCL option prior to creating the Data Set ID file Every possible R-FCC permutation is created for each applicable Data Set ID in the DSI file based on: WAM Core file MEPRS Code file DXCL business rules Excludes DMIS IDs as R- FCC for selected P-FCC prior to creating the Data Set ID file MEPRS codes associated with the excluded DMIS IDs are NOT used to create R- FCC for the selected P-FCC. The Data Set ID is smaller.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 46 Create Data Set ID Exclusions/Inclusions (cont.) Select DOD Workload Assignment Module Menu Option: DXCL Data Set Exclusions by DMIS ID Enter/Edit Do you want to exclude Requesting FCC for a Data Set ID for FY 01 for the [G]roup, [D]ivision, or [Q]uit? Q//D Select PERFORMING DMIS ID: 0037 The Data Set ID file has already been created for FY01. Do you want to edit the Exclusion file? NO// YES

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 47 Create Data Set ID Exclusions/Inclusions (cont.) DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI EXCLUSION DMIS: 0037 GROUP ID: 0037 UIC: W2DHAA PERFORMING FCC/DMIS: *DAAA/0037 DBAA/0037 DBAO/0037 DBAP/0037 DBAQ/0037 DBAR/0037 DBAS/0037 DBAT/0037 DBAU/0037 DBAV/0037 DBAW/0037 DBAX/0037 DBAY/0037 DBBA/0037 + DCAA/0037 doWn Up performing fCC Quit Go to Previous Page.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 48 Create Data Set ID Exclusions/Inclusions (cont.) DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI EXCLUSION DMIS: 0037 GROUP ID: 0037 UIC: W2DHAA PERFORMING FCC: DAAA/0037 POSSIBLE REQUESTING DMIS ID(S) TO EXCLUDE: 0255 0256 0391 doWn Up Exclude DMIS ID(s) Quit Scroll to next screen of Requesting DMIS Codes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 49 Create Data Set ID Exclusions/Inclusions (cont.) DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI EXCLUSION DMIS: 0037 GROUP ID: 0037 UIC: W2DHAA PERFORMING FCC: DAAA/0037 POSSIBLE REQUESTING DMIS ID(S) TO EXCLUDE: 0255 (excluded) 0256 0391 doWn Up Exclude DMIS ID(s) Include DMIS ID(s) File Quit Exclude DMIS ID

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 50 Exception Report WAM > 3 Select Exceptions Report START DATE: 01 Jun 2001// T (21 Jun 2001) Select Exceptions Report END DATE: 21 Jun 2001// T (21 Jun 2001) Select DIVISION NAME: DIV A - TRAINING HOSPITAL// DIV A - TRAINING HOSPITAL Select (D)ivision, (G)roup, or (Q)uit: D// Select CATEGORY to report (A)ll, (M)any, (O)ne or (Q)uit: M// O Select CATEGORY to report: 14 CHCS DSI File Activity Select SEVERITY to report (A)ll, (M)any, (O)ne or (Q)uit: M// A DEVICE: DIV A - TRAINING HOSPITAL 21 Jun 2001@1824 Page 1 * * * EXCEPTIONS REPORT * * * From: 21 Jun 2001 To: 21 Jun 2001 -------------------------------------------------------------------------------- CHCS DSI File Activity (N) DMIS 0255 - DAA - DAAA/0037 - exclusion Edit by TRAINING,MANAGER (N) DMIS 0255 excluded-DAA-DAAA/0037-FY01 DSI data updated-06/21/01@1440

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 52 Step 6: Create the Data Set ID File for New FY DOD Workload Assignment Module (DWAM) Menu Path: Secondary Menu > Type DWAM at any menu prompt Option Security Key DXCL Data Set Exclusions by DMIS ID Enter/Edit DOD DSI EXCLUSION DCRT Data Set IDs Create DOD DSI CREATE DDSP Data Set IDs Creation Status DEDT Data Set IDs Enter/Edit DOD DSI EDIT DBAT Data Set IDs Batch Inactivate Requesting FCC DOD DSI EDIT DINA Data Set IDs Inactivate Unused Requesting FCC DOD DSI INACT UNUSE RFCC DINQ Data Set IDs Inquiry DPRN Data Set IDs Print CCOM CAC/JON - MEPRS File Compare CEDT CAC/JON Enter/Edit CINQ CAC/JON Inquiry CPRN CAC/JON Print SDMT Site Definable MEPRS Table Maintenance DOD MEPRS SD EMRT Edit MEPRS Replacement Table DOD MEPRS REPLACEMENT SMIA MEPRS Inactivate/Reactivate DOD MEORS COORD INACT REACT Select DOD Workload Assignment Module Menu Option:

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 53 Create the Data Set ID File for New FY (cont.) Select DOD Workload Assignment Module Menu Option: DCRT Data Set IDs Create Do you want to create the Data Set ID for FY 01 for the [G]roup, [D]ivision, or [Q]uit? Q//G Do you want to create the Data Set ID file for FY01? NO// Y (YES) The Data Set ID file has already been created for FY01 do you want to re-create the file? NO// Y (YES) The Data Set ID Create option is now tasked. When completed, you should create the following for all appropriate divisions via the DWAM menu: 1) Cost Pool Data Set IDs (DSI) 2) Cost Pool Codes as Requesting FCC to all appropriate Data Set IDs (DSI) 3) Manual Data Set IDs (DSI) Verify status via the option 'Data Set Creation Status'. Press to continue

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 54 Exception Report WAM > 3 Select Exceptions Report START DATE: 01 Jun 2001// T (21 Jun 2001) Select Exceptions Report END DATE: 21 Jun 2001// T (21 Jun 2001) Select DIVISION NAME: DIV A - TRAINING HOSPITAL// DIV A - TRAINING HOSPITAL Select (D)ivision, (G)roup, or (Q)uit: G// Select CATEGORY to report (A)ll, (M)any, (O)ne or (Q)uit: M// O Select CATEGORY to report: 14 CHCS DSI File Activity Select SEVERITY to report (A)ll, (M)any, (O)ne or (Q)uit: M// A DEVICE: DIV A - TRAINING HOSPITAL 21 Jun 2001@0712 Page 1 * * * EXCEPTIONS REPORT * * * From: 21 Jun 2001 To: 21 Jun 2001 -------------------------------------------------------------------------------- CHCS DSI File Activity (N) Group 0037 - completed DSI file creation for FY01 at 06/21/01@0655 (N) Requested by TRAINING,MANAGER (N) Group 0037 - started DSI creation for FY01 at 06/21/01@0654 (N) DMIS 0255 - DAA - DAAA/0037 - exclusion Edit by TRAINING,MANAGER (N) DMIS 0255 excluded-DAA-DAAA/0037-FY01 DSI data updated-06/21/01@0647

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 56 Step 7: Resolve WAM DSI Exceptions (cont.) Review the WAM Exceptions Report, Category 14 (CHCS DSI File Activity), for DSI file exception messages after the DSI Creation status is listed as COMPLETE. Resolve all WAM DSI exceptions. The exception messages and the corrective actions to resolve them are provided in Handout 02A Exceptions Report.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 57 Category 14, CHCS DSI File Activity CHCS automatically updates the DSI Detail file for the FY when changes are made in the CHCS MEPRS Codes Table. For every change in the MEPRS Codes Table, messages are written to Category 13 (showing the change to the MEPRS Codes Table) and to Category 14 (showing corresponding automatic changes to the DSI Detail file).

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 58 Category 14, CHCS DSI File Activity (cont.) DMIS 0380 excluded-DAA–DAAA/0124–FY03 Data Set data updated–2/18/02@ DMIS 0380 for DAA – DAAA/0124 – Exclusion Edits by Lance,Steve Meaning: These informational messages are generated when a DMIS ID is excluded from a DSI for a Performing FCC through the Data Set Exclusions by DMIS ID Enter/Edit (DXCL) option. The messages include the date/time and the user making the edits. If the edit is made after the DSI file has been created, CHCS automatically updates the DSI file. Corrective Action: No action is required.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 59 Category 14, CHCS DSI File Activity (cont.) DMIS 0381 re-included-DBA–DBAA/0124–FY03 Data Set data– 12/18/02@1130 DMIS 0381 for DAA – DAAA/0124 – Exclusion Edits by Andrew,Stu Meaning: These informational messages are generated when a DMIS ID is re-included to a DSI for a selected Performing FFC through the Data Set Exclusions by DMIS ID Enter/Edit (DXCL) option. The messages include the date/time and the user making the edits. If the edit is made after the DSI file has been created, CHCS automatically updates the DSI file. Corrective Action: No action is required.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 60 Category 14, CHCS DSI File Activity (cont.) (N) New FCC DCAT/0124 Added - Completed FY03 DSI file updated-8/22/03@0848 (N) DMIS 0381 – DSI data not created; Division is inactive Meaning: This informational message is generated during creation of the DSI file. In the example, DMIS 0381 cannot have DSI data created because the division is inactive in the Medical Center Division file. Corrective Action: If this is correct and the division should be inactive, turn off WAM for this division. If you feel that the division should be active, contact your DBA.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 61 Category 14, CHCS DSI File Activity (cont.) (E) DMIS 0381 – Div. DSI data not created; MEPRS Parent is blank for DMIS ID Meaning: This error message is generated when trying to create the DSI file. In the example, DMIS 0381 cannot have DSI data created because the DMIS ID for the division does not have a value in the ‘EAS (MEPRS) Parent’ field in the DMIS ID Codes file. Corrective Action: If this is correct, turn off WAM for this division. If you feel that the division should have an MEPRS Parent value, log a HELP ticket. The DMIS ID Codes file may be wrong.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 62 Category 14, CHCS DSI File Activity (cont.) (E) DMIS 0381 – Div. DSI data not created; MEPRS Parent not equal to Group ID Meaning: This error message is generated when trying to create the DSI file. In the example, DMIS 0381 cannot have DSI data created because a mismatch exists between the ‘MEPRS Parent’ field and the ‘DMIS Parent (Group ID)’ field in the DMIS ID codes for that DMIS. Corrective Action: If this is correct, turn off WAM for this division. If you feel that the division should have an MEPRS Parent value, log a HELP ticket. The DMIS ID Codes file may be wrong.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 63 Category 14, CHCS DSI File Activity (cont.) (E) WAM functionality not turned on for Group 0124 Meaning: This error message is generated when trying to create the DSI file and WAM is turned off for the Group/Parent division. The DSI data must be generated first for the Group division, before any data can be created for the child divisions. Corrective Action: Turn on WAM for the Group and then try again to create the DSI file.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 64 Category 14, CHCS DSI File Activity (cont.) (E) WAM functionality not turned on for DMIS 0381 Meaning: This message is generated during DSI creation. In the example, the child division with a DMIS of 0381 has WAM turned off. Therefore, no DSI data can be generated for this division. Corrective Action: If this is correct, do nothing. If this is not correct, turn on WAM for the division.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 65 Category 14, CHCS DSI File Activity (cont.) (E) Group 0124 – DSI file not created; New FY WAM Core file not installed Meaning: This message is generated when the WAM Core file for the new FY has not been installed on CHCS, preventing the DSI file for the new FY from being generated. Corrective Action: Check with the site manager or system/software specialist about the update. Request that the update be installed.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 66 Lesson 1: Yearly Initialization Step 1: Know Your Mission Changes Step 2: Review Your Site-Definable MEPRS Table (SDP) Step 3a: Load FY Data Updates onto CHCS 3b. Verify third-level MEPRS Codes Step 4: Review the DMIS ID Analysis Report (PDMI) Step 5: Create Data Set ID Exclusions/Inclusions (DXCL) Step 6: Create the Data Set ID File for the New FY (DCRT) Step 7: Resolve WAM DSI Exceptions (WAM>3) Step 8: Perform DWAM Cleanup

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 67 Step 8: Perform WAM Cleanup The MEPRS Coordinator, Data Quality Manager, and DBA are involved in the DWAM cleanup activities. Start to edit your DSI file immediately after it has been created and all exceptions have been resolved. Before making any edits, it is important to understand the Data Set ID File Business Rules and the Role of the WAM Core File.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 68 Data Set ID File Business Rules CHCS limits the Requesting FCC to a division’s own DMIS ID for inclusion in standard data sets when creating the DSI file for a division. Standard data sets do not have a Performing FCC specified in the WAM Core file. If the current data is between 26 September and 30 September (a.k.a. blackout dates), the existing business rule still applies. During these dates, you can only create for the new FY and not the current FY. Recommend waiting until 01 October. The Data Set Ids Create (DCRT) option is used to create system-generated DSIs (e.g., DAA, DBA, etc.) as indicated in the WAM Core file.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 69 Data Set ID File Business Rules (cont.) The activation date is the beginning of the current FY (e.g., 01 October 2010), and the inactivation date is the end of the current FY (e.g., 30 September 2010). The DSI file should be created only once per FY. If recreated during the FY, the resulting DSI file is based on current exclusions in the WAM Data Set Exclusions file, the WAM Core file, and the MEPRS file. Any prior manual edits through the following options are lost. –Data Set IDs Enter/Edit (DEDT) –Data Set IDs Batch Inactivate Requesting FCC (DBAT) –Data Set IDs Inactivate Unused Requesting FCC (DINA)

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 70 Data Set ID File Business Rules (cont.) To use this option, the DSI file must be created for the division in which the user is currently logged into. The user must manually create DSI for Cost Pools (e.g., A*X) and non-system-generated DSIs (e.g., EHA). If the user is logged into the Group division, all Performing FCC/DMIS combinations for the group DSI display. If the user is logged into a child division, only the Performing FCC/DMIS combinations that match the DSI display. The default inactivation date is TODAY+1. The default reactivation date is the beginning (e.g., 01 October) and ending (e.g., 30 September) of the FY.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 71 Role of the WAM Core File The WAM Core file is very important to WAM functionality. It contains the business rules and guidelines for workload by branch of service for a FY. The WAM Core file generally lists the permissible Requesting FCC patterns as the first level of the FCC. For example, the Requesting FCC patterns for DSI “DAA” (PHR) are “A”, “B”, “C”, “D”, and “F”. This means that any MEPRS code/FCC that starts with “A”, “B”, “C”, “D”, or “F” on the site-definable MEPRS Codes table is created as a Requesting FCC for that DSI (e.g., DBAA, DCAA, etc). After the DSI file has been created, MEPRS Coordinators are strongly encouraged to individually inactivate Requesting FCCs that are not actually used.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 72 WAM Tips Use the Data Set IDs Enter/Edit (DEDT) option to perform the following: –Inactivate/reactivate individual Requesting FCCs within a DSI as required. –Create inpatient Cost Pool DSIs (e.g., A*X). –Create manual DSIs (e.g., DDE, DGD). –Add Cost Pool codes as Requesting DSIs within other DSIs. For manual DSIs only, the DEDT option automatically generates the Requesting FCCs based upon the WAM Core file and the MEPRS file. The user must manually add the Requesting FCCs for Cost Pool DSIs. For system-generated DSI codes, the DEDT option automatically generates the Performing and Requesting FCCs. If a system-generated DSI code is allowed to have a Cost Pool Requesting FCC code added, the user must add it manually.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 73 Step 8: Perform WAM Cleanup Data Set IDs Enter/Edit (DEDT) Menu Path: Secondary Menu > Type DWAM at any menu prompt Option Security Key DXCL Data Set Exclusions by DMIS ID Enter/Edit DOD DSI EXCLUSION DCRT Data Set IDs Create DOD DSI CREATE DDSP Data Set IDs Creation Status DEDT Data Set IDs Enter/Edit DOD DSI EDIT DBAT Data Set IDs Batch Inactivate Requesting FCC DOD DSI EDIT DINA Data Set IDs Inactivate Unused Requesting FCC DOD DSI INACT UNUSE RFCC DINQ Data Set IDs Inquiry DPRN Data Set IDs Print CCOM CAC/JON - MEPRS File Compare CEDT CAC/JON Enter/Edit CINQ CAC/JON Inquiry CPRN CAC/JON Print SDMT Site Definable MEPRS Table Maintenance DOD MEPRS SD EMRT Edit MEPRS Replacement Table DOD MEPRS REPLACEMENT SMIA MEPRS Inactivate/Reactivate DOD MEORS COORD INACT REACT Select DOD Workload Assignment Module Menu Option:

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 74 Perform WAM Cleanup (cont.) DEDT: Data Set IDs Enter/Edit DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 2001 0610 ENTER/EDIT DSI DATA Select FISCAL YEAR: 2001 DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 2001 0612 ENTER/EDIT DSI DATA *** Current Entries for FISCAL YEAR: 2001 *** DSI: DAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES Select PERFORMING DMIS ID: 0037

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 75 Perform WAM Cleanup (cont.) DEDT: Add Requesting FCC Cost Codes DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI DATA Data Set ID: DAA DMIS ID: 0037 Group ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES DSI Status: ACTIVE Activation: 01 Oct 2000 Inactivation: 30 Sep 2001 PERFORMING FCC/DMIS Status Activation Inactivation _______________________________________________________________________________ *DAAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 dW Up aDdR iNactR rEactR Quit Add Requesting FCC Cost Codes for the selected Performing FCC

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 76 Perform WAM Cleanup (cont.) DEDT: Add Requesting FCC Cost Codes DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI DATA Data Set ID: DAA DMIS ID: 0037 Group ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES DSI Status: ACTIVE Activation: 01 Oct 2000 Inactivation: 30 Sep 2001 PERFORMING FCC: DAAA REQUESTING FCC/DMIS Status Activation Inactivation _______________________________________________________________________________ AAAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAB/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAC/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAD/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAKA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ABAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ACAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADBA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 + AEAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 doWn Up Add Quit Add Requesting FCC codes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 77 Perform WAM Cleanup (cont.) DEDT: Add Requesting FCC Cost Codes ------------------------------------------------------------------------------------ Select Requesting FCC: ?? Choose from: AAXA 0037 MEDICAL WARD COST POOL ABXA 0037 SURGICAL WARD COST POOL ACXA 0037 OB/GYN WARD COST POOL BAXA 0037 OUTPATIENT Select Requesting FCC: ACXA 0037 OB/GYN WARD COST POOL Add this FCC? YES// (Yes) Select another Requesting FCC: ----------------------------------------------------------------------------------- + AEAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 doWn Up Add Quit Add Requesting FCC codes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 78 Perform WAM Cleanup (cont.) DEDT: File and Quit DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI DATA Data Set ID: DAA DMIS ID: 0037 Group ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES DSI Status: ACTIVE Activation: 01 Oct 2000 Inactivation: 30 Sep 2001 PERFORMING FCC: DAAA REQUESTING FCC/DMIS Status Activation Inactivation _______________________________________________________________________________ + DIAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 DIAC/0256 ACTIVE 01 Oct 2000 30 Sep 2001 DIAD/0391 ACTIVE 01 Oct 2000 30 Sep 2001 FBIA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 FBNA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 FCCA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 FCDA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 FCDC/0256 ACTIVE 01 Oct 2000 30 Sep 2001 FCDD/0391 ACTIVE 01 Oct 2000 30 Sep 2001 ACXA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 doWn Up Add File Quit File changes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 79 Perform WAM Cleanup (cont.) DEDT: Inactivate Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI DATA Data Set ID: DAA DMIS ID: 0037 Group ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES DSI Status: ACTIVE Activation: 01 Oct 2000 Inactivation: 30 Sep 2001 PERFORMING FCC/DMIS Status Activation Inactivation _______________________________________________________________________________ *DAAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 dW Up aDdR iNactR rEactR Quit Inactivate Requesting FCC Codes for the selected Performing FCC

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 80 Perform WAM Cleanup (cont.) DEDT: Inactivate Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI DATA Data Set ID: DAA DMIS ID: 0037 Group ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES DSI Status: ACTIVE Activation: 01 Oct 2000 Inactivation: 30 Sep 2001 PERFORMING FCC: DAAA REQUESTING FCC/DMIS Status Activation Inactivation ------------------------------------------------------------------------------- AAAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAB/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAC/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAD/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAKA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ABAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ACAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 *ACXA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 + ADBA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 doWn Up Inactivate Quit Inactivate selected Requesting FCC codes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 81 Perform WAM Cleanup (cont.) DEDT: Inactivate Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI DATA Data Set ID: DAA DMIS ID: 0037 Group ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES DSI Status: ACTIVE Activation: 01 Oct 2000 Inactivation: 30 Sep 2001 PERFORMING FCC: DAAA REQUESTING FCC/DMIS Status Activation Inactivation _______________________________________________________________________________ AAAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAB/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAC/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAD/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAKA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ABAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ACAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 *ACXA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 + ADBA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 Select Inactivation Date: 22 Jun 2001//

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 82 Perform WAM Cleanup (cont.) DEDT: File and Quit DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI DATA Data Set ID: DAA DMIS ID: 0037 Group ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES DSI Status: ACTIVE Activation: 01 Oct 2000 Inactivation: 30 Sep 2001 PERFORMING FCC: DAAA REQUESTING FCC/DMIS Status Activation Inactivation ________________________________________________________________________________ AAAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAB/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAC/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAD/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAKA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ABAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ACAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ACXA/0037 ACTIVE 01 Oct 2000 22 Jun 2001 ADAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 + ADBA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 doWn Up Inactivate File Quit Inactivate selected Requesting FCC codes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 83 Perform WAM Cleanup (cont.) DEDT: Reactivate Inactivated Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI DATA Data Set ID: DAA DMIS ID: 0037 Group ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES DSI Status: ACTIVE Activation: 01 Oct 2000 Inactivation: 30 Sep 2001 PERFORMING FCC/DMIS Status Activation Inactivation ------------------------------------------------------------------------------- *DAAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 dW Up aDdR iNactR rEactR Quit Reactivate Requesting FCC codes for the selected Performing FCC

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 84 Perform WAM Cleanup (cont.) DEDT: Reactivate Inactivated Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL ENTER/EDIT DSI DATA Data Set ID: DAA DMIS ID: 0037 Group ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES DSI Status: ACTIVE Activation: 01 Oct 2000 Inactivation: 30 Sep 2001 PERFORMING FCC: DAAA REQUESTING FCC/DMIS Status Activation Inactivation ------------------------------------------------------------------------------- No requesting FCC Codes are available. doWn Up Reactivate Quit Scroll to next screen of Requesting FCC Codes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 85 Exception Report WAM > 3 Select Exceptions Report START DATE: 01 Jun 2001// T (21 Jun 2001) Select Exceptions Report END DATE: 21 Jun 2001// T (21 Jun 2001) Select DIVISION NAME: DIV A - TRAINING HOSPITAL// DIV A - TRAINING HOSPITAL Select (D)ivision, (G)roup, or (Q)uit: G// Select CATEGORY to report (A)ll, (M)any, (O)ne or (Q)uit: M// O Select CATEGORY to report: 6 DSI Processing in DWAM Select SEVERITY to report (A)ll, (M)any, (O)ne or (Q)uit: M// A DEVICE: DIV A - TRAINING HOSPITAL 21 Jun 2001@0751 Page 1 * * * EXCEPTIONS REPORT * * * From: 01 Jun 2001 To: 21 Jun 2001 -------------------------------------------------------------------------------- DSI Processing in DWAM (N) DSI DAA - 0037 - ACXA/0037 Req. FCC inactivated for FY01 - 21 Jun 2001@0635 (N) New Code -Req. FCC ACXA/0037 added -DSI DAA -DMIS 0037 -Perf. FCC DAAA/0037 (N) DSI DGE - 0037 - FCCA Req. FCC inactivated for FY01 - 21 Jun 2001@1444 (N) DSI DGE - 0037 - BGAE Req. FCC inactivated for FY01 - 21 Jun 2001@1444 (N) DSI DGE - 0037 - BDAA Req. FCC inactivated for FY01 - 21 Jun 2001@1444

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 86 Perform WAM Cleanup (cont.) DBAT: Data Set IDs Batch Inactivate Requesting FCC Use the Data Set IDs Batch Inactivate Requesting FCC (DBAT) option to batch inactivate/reactivate Requesting FCC within one DSI.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 87 Menu Path: Secondary Menu > Type DWAM at any menu prompt Option Security Key DXCL Data Set Exclusions by DMIS ID Enter/Edit DOD DSI EXCLUSION DCRT Data Set IDs Create DOD DSI CREATE DDSP Data Set IDs Creation Status DEDT Data Set IDs Enter/Edit DOD DSI EDIT DBAT Data Set IDs Batch Inactivate Requesting FCC DOD DSI EDIT DINA Data Set IDs Inactivate Unused Requesting FCC DOD DSI INACT UNUSE RFCC DINQ Data Set IDs Inquiry DPRN Data Set IDs Print CCOM CAC/JON - MEPRS File Compare CEDT CAC/JON Enter/Edit CINQ CAC/JON Inquiry CPRN CAC/JON Print SDMT Site Definable MEPRS Table Maintenance DOD MEPRS SD EMRT Edit MEPRS Replacement Table DOD MEPRS REPLACEMENT SMIA MEPRS Inactivate/Reactivate DOD MEORS COORD INACT REACT Select DOD Workload Assignment Module Menu Option: Perform WAM Cleanup (cont.) DBAT: Data Set IDs Batch Inactivate Requesting FCC

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 88 Perform WAM Cleanup (cont.) DBAT: Data Set IDs Batch Inactivate Requesting FCC DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 2001 0725 BATCH INACTIVATE/REACTIVATE DSI DATA Select FISCAL YEAR: 2001 DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 2001 0726 BATCH INACTIVATE/REACTIVATE DSI DATA *** Current Entries for FISCAL YEAR: 2001 *** Select DSI: DAA DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 2001 0727 BATCH INACTIVATE/REACTIVATE DSI DATA *** Current Entries for FISCAL YEAR: 2001 *** DSI: DAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES Select PERFORMING DMIS ID: 0037

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 89 Perform WAM Cleanup (cont.) DBAT: Inactivate Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 2001 0728 BATCH INACTIVATE/REACTIVATE DSI DATA *** Current Entries *** DSI: DAA DMIS ID: 0037 GROUP ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES PERFORMING FCC/DMIS ------------------------------------------------------------------------------- *DAAA/0037 doWn Up Inactivate Reactivate Quit Inactivate Requesting FCC Codes for the selected Performing FCC

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 90 Perform WAM Cleanup (cont.) DBAT: Inactivate Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 20010734 BATCH INACTIVATE/REACTIVATE DSI DATA *** Current Entries *** DSI: DAA DMIS ID: 0037 GROUP ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES Perf. FCC: DAAA REQUESTING FCC/DMIS STATUS ACTIVATION INACTIVATION ------------------------------------------------------------------------------- *AAAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 *AAAB/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAC/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAD/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAKA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ABAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ACAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADBA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AEAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AFAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 + BAA5/0037 ACTIVE 01 Oct 2000 30 Sep 2001 doWn Up Inactivate Quit Inactivate selected Requesting FCC codes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 91 Perform WAM Cleanup (cont.) DBAT: Inactivate Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 20010734 BATCH INACTIVATE/REACTIVATE DSI DATA *** Current Entries *** DSI: DAA DMIS ID: 0037 GROUP ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES Perf. FCC: DAAA REQUESTING FCC/DMIS STATUS ACTIVATION INACTIVATION ------------------------------------------------------------------------------- *AAAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 *AAAB/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAC/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAD/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAKA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ABAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ACAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADBA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AEAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AFAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 + BAA5/0037 ACTIVE 01 Oct 2000 30 Sep 2001 Select Inactivation Date: 22 Jun 2001//

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 92 Perform WAM Cleanup (cont.) DBAT: Inactivate Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 20010734 BATCH INACTIVATE/REACTIVATE DSI DATA *** Current Entries *** DSI: DAA DMIS ID: 0037 GROUP ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES Perf. FCC: DAAA REQUESTING FCC/DMIS STATUS ACTIVATION INACTIVATION ------------------------------------------------------------------------------- AAAA/0037 ACTIVE 01 Oct 2000 22 Jun 2001 AAAB/0037 ACTIVE 01 Oct 2000 22 Jun 2001 AAAC/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAAD/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AAKA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ABAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ACAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 ADBA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AEAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 AFAA/0037 ACTIVE 01 Oct 2000 30 Sep 2001 + BAA5/0037 ACTIVE 01 Oct 2000 30 Sep 2001 doWn Up Inactivate File Quit File changes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 93 Perform WAM Cleanup (cont.) DBAT: Reactivate Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 2001 1028 BATCH INACTIVATE/REACTIVATE DSI DATA *** Current Entries *** DSI: DAA DMIS ID: 0037 GROUP ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES PERFORMING FCC/DMIS -------------------------------------------------------------------------------- *DAAA/0037 doWn Up Inactivate Reactivate Quit Reactivate Requesting FCC codes for the selected Performing FCC

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 94 Perform WAM Cleanup (cont.) DBAT: Reactivate Requesting FCC Codes DIVISION: DIV A - TRAINING HOSPITAL 21 Jun 20011030 BATCH INACTIVATE/REACTIVATE DSI DATA *** Current Entries *** DSI: DAA DMIS ID: 0037 GROUP ID: 0037 UIC: W2DHAA DSI Description: PHARMACY: RAW & WEIGHTED PROCEDURES Perf. FCC: DAAA REQUESTING FCC/DMIS STATUS ACTIVATION INACTIVATION ------------------------------------------------------------------------------- No requesting FCC Codes are available. doWn Up Reactivate Quit Quit and return to Performing FCC. Why are there no requesting FCC Codes for selection?

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 95 Exception Report WAM > 3 DIV A - TRAINING HOSPITAL 21 Jun 2001@1059 Page 1 * * * EXCEPTIONS REPORT * * * From: 21 Jun 2001 To: 21 Jun 2001 -------------------------------------------------------------------------------- DSI Processing in DWAM (N) DSI DAA - 0037 - AAAB/0037 Req. FCC inactivated for FY01 - 21 Jun 2001@0737 (N) DSI DAA - 0037 - AAAA/0037 Req. FCC inactivated for FY01 - 21 Jun 2001@0737 Select Exceptions Report START DATE: 01 Jun 2001// T (21 Jun 2001) Select Exceptions Report END DATE: 21 Jun 2001// T (21 Jun 2001) Select DIVISION NAME: DIV A - TRAINING HOSPITAL// DIV A - TRAINING HOSPITAL Select (D)ivision, (G)roup, or (Q)uit: G// Select CATEGORY to report (A)ll, (M)any, (O)ne or (Q)uit: M// O Select CATEGORY to report: 6 DSI Processing in DWAM Select SEVERITY to report (A)ll, (M)any, (O)ne or (Q)uit: M// A DEVICE:

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 96 Agenda  Introduction  Lesson 1: Yearly Initialization  Lesson 2: Monthly Initialization  Miscellaneous Questions  Summary  References  Questions  Appendix FY DWAM Initialization Check List Two Locations – One MEPRS Code WAM Exceptions Report

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 97 Lesson 2: Monthly Initialization Manage Workload Templates System Definition Parameters Create Monthly Workload ASCII file to EAS Workload Generation Controller

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 98 Lesson 2 Objectives Understanding monthly initialization Reviewing the WAM System Parameters Creating the Monthly Workload ASCII file and sending it to EAS Understanding what is in the Workload Generation Controller

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 99 Automatic Initialization 1-2-3…....7...........14..........21...........28….…..End +1 1-3 WAM Initialized 7 th System automatically initializes 14th System automatically initializes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 100 Initialization 1-2-3…....7...........10..........17...........24….…..End +1 1-3 WAM Initialized 7 th System automatically initializes 10th WAM Coordinator Initializes 17th System automatically initializes 24th System automatically initializes End of month plus 1 day System automatically initializes

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 101 Monthly Initialization 1 Edit Workload 2 Report Workload Menu 3 Display Exceptions Report 4 Manage Workload Templates 5 System Definition Parameters 6 Create Monthly Workload ASCII File to EAS 7 Create Monthly Workload ASCII File to STARS/FL 8 Workload Generation Controller Select Workload Assignment Module Menu Option: 4

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 102 Manage Workload Template Current Month WAM > 4 Select Workload Assignment Module Menu Option: 4 Manage Workload Templates Select (I)nitialize, (A)pprove, (B)atch Approve, or (Q)uit: Q// I Select DIVISION NAME: DIV A – TRAINING HOSPITAL Select Workload MONTH/YEAR: JUN 2001// Requested start time: NOW// (21 Jun 2001@102934) Task # 1149 to initialize templates has begun. Press to continue

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 103 Exceptions Report WAM > 3 DIV A - TRAINING HOSPITAL 21 Jun 2001@1033 Page 6 * * * EXCEPTIONS REPORT * * * From: 21 Jun 2001 To: 21 Jun 2001 -------------------------------------------------------------------------------- Template Status (N) Data generation for division 0037 month 06/01 - ended 06/21/01@1030 (N) Requested by TRAINING,MANAGER (N) Data generation for division 0037 month 06/01 - started 06/21/01@1029 Select Exceptions Report START DATE: 01 Jun 2001// T (21 Jun 2001) Select Exceptions Report END DATE: 21 Jun 2001// T (21 Jun 2001) Select DIVISION NAME: DIV A - TRAINING HOSPITAL// DIV A - TRAINING HOSPITAL Select (D)ivision, (G)roup, or (Q)uit: D// Select CATEGORY to report (A)ll, (M)any, (O)ne or (Q)uit: M// O Select CATEGORY to report: 10 Template Status Select SEVERITY to report (A)ll, (M)any, (O)ne or (Q)uit: M// A DEVICE:

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 104 Manage Workload Template Prior Month WAM > 4 1 Edit Workload 2 Report Workload Menu 3 Display Exceptions Report 4 Manage Workload Templates 5 System Definition Parameters 6 Create Monthly Workload ASCII File to EAS 7 Create Monthly Workload ASCII File to STARS/FL 8 Workload Generation Controller Select Workload Assignment Module Menu Option: 4 Manage Workload Templates Select (I)nitialize, (A)pprove, (B)atch Approve, or (Q)uit: Q// A Select DIVISION NAME: DIV A - TRAINING HOSPITAL// DIV A - TRAINING HOSPITAL Select Workload MONTH/YEAR: May 2001//

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 105 Manage Workload Template Prior Month Approve DIV A - TRAINING HOSPITAL DMIS ID/UIC: 0037/W2DHAA Date: 21 Jun 2001@1118 Fiscal Month/Year: May 2001 Template Status: W DSI: ADM Description: ADMISSIONS Performing FCC: N/A Performance Factor/Workload Total: 160 Statistic Statistic FCC/DMIS Amount FCC/DMIS Amount --------------- --------- --------------- --------- AAAA/0037 157 AAKA/0037 0 ABAA/0037 3 ACAA/0037 0 ADAA/0037 0 AEAA/0037 0 AFAA/0037 0 Next Screen Prev Screen View Change Status Quit Allows changing this Template Status to A

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 106 Manage Workload Template Prior Month Approve (cont.) DIV A - TRAINING HOSPITAL DMIS ID/UIC: 0037/W2DHAA Date: 21 Jun 2001@1118 Fiscal Month/Year: May 2001 Template Status: W DSI: ADM Description: ADMISSIONS Performing FCC: N/A Performance Factor/Workload Total: 160 Statistic Statistic FCC/DMIS Amount FCC/DMIS Amount --------------- --------- --------------- --------- AAAA/0037 157 AAKA/0037 0 ABAA/0037 3 ACAA/0037 0 ADAA/0037 0 AEAA/0037 0 AFAA/0037 0 Are you sure that you want change status from W to A? NO// Y Next Screen Prev Screen View Change Status Quit Allows changing this Template Status to A

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 107 Manage Workload Template Prior Month Approve (cont.) DIV A - TRAINING HOSPITAL DMIS ID/UIC: 0037/W2DHAA Date: 21 Jun 2001@1125 Fiscal Month/Year: May 2001 Template Status: A DSI: ADM Description: ADMISSIONS Performing FCC: N/A Performance Factor/Workload Total: 160 Statistic Statistic FCC/DMIS Amount FCC/DMIS Amount --------------- --------- --------------- --------- AAAA/0037 157 AAKA/0037 0 ABAA/0037 3 ACAA/0037 0 ADAA/0037 0 AEAA/0037 0 AFAA/0037 0 Next Screen Prev Screen View Change Status Quit Allows changing this Template Status to A

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 108 Manage Workload Template Prior Month Batch Approve Select DIVISION NAME: DIV A - TRAINING HOSPITAL// ^ 1 Edit Workload 2 Report Workload Menu 3 Display Exceptions Report 4 Manage Workload Templates 5 System Definition Parameters 6 Create Monthly Workload ASCII File to EAS 7 Create Monthly Workload ASCII File to STARS/FL 8 Workload Generation Controller Select Workload Assignment Module Menu Option: 4 Manage Workload Templates Select (I)nitialize, (A)pprove, (B)atch Approve, or (Q)uit: Q// B Select DIVISION NAME: DIV A - TRAINING HOSPITAL// Select Workload MONTH/YEAR: May 2001// Are you sure that you want to change the status of all DSIs to A? NO// Y

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 109 DSI Status Report WAM > 2 > 2 Select DATA SET Status Report MONTH/YEAR: Jun 2001// MAY2001 May 2001 Select DIVISION NAME: DIV A - TRAINING HOSPITAL// DIV A - TRAINING HOSPITAL Select (D)ivision, (G)roup, or (Q)uit: D// D DEVICE:

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 110 DSI Status Report (cont.) WAM > 2 > 2 DIV A - TRAINING HOSPITAL 21 Jun 2001@1156 Page 1 DATA SET STATUS REPORT Month: May Year: 2001 -------------------------------------------------------------------------------- DATA Description Perf Status Status SET FCC/DMIS Date -------------------------------------------------------------------------------- OBD OCCUPIED BED DAYS A 21 Jun 01 OUT OUTPATIENT VISITS A 21 Jun 01 TOT TOTAL VISITS A 21 Jun 01 DIS DISPOSITIONS A 21 Jun 01 ADM ADMISSIONS A 21 Jun 01 DAA PHARMACY: RAW & WEIGHTED DAAA/0037 A 21 Jun 01 PROCEDURES DBA CLINICAL PATHOLOGY: RAW & DBAA/0037 A 21 Jun 01 Press to continue or '^' to quit

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 111 System Definition Parameters WAM > 5 1 Edit Workload 2 Report Workload Menu 3 Display Exceptions Report 4 Manage Workload Templates 5 System Definition Parameters 6 Create Monthly Workload ASCII File to EAS 7 Create Monthly Workload ASCII File to STARS/FL 8 Workload Generation Controller Select Workload Assignment Module Menu Option: 5

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 112 System Definition Parameters (cont.) WAM > 5 DIVISION PARAMETERS: DIV A - TRAINING HOSPITAL YES/NO VALUE WAM Functionality Activation: YES Workload Deviation Range (%): YES 15 Workload Data Generation Frequency (days): YES 7 Delinquency Status Allowance (days): YES 7 Delinquency E-Mail Bulletin: YES Help = HELP Exit = F10 File/Exit = DO INSERT OFF

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 113 Create Monthly Workload ASCII File to EAS WAM > 6 1 Edit Workload 2 Report Workload Menu 3 Display Exceptions Report 4 Manage Workload Templates 5 System Definition Parameters 6 Create Monthly Workload ASCII File to EAS 7 Create Monthly Workload ASCII File to STARS/FL 8 Workload Generation Controller Select Workload Assignment Module Menu Option: 6

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 114 Create Monthly Workload ASCII File to EAS Divisions not Approved Select Workload MONTH/YEAR: May 2001// May 2001 Job is terminated. DSIs are not all approved for the following division(s): 0037 0256 Press to continue

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 115 Create Monthly Workload ASCII File to EAS Divisions Approved Select Workload MONTH/YEAR: May 2001// May 2001 Requested start time: NOW// (21 Jun 2001@101927) ASCII file DISK$RAID4:[TDBMGR2.APPL.EXPORT]X0037105.21A has been successfully assigned Task number 1153. Press to continue

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 116 Create Monthly Workload ASCII File to EAS Mail Generated Notification 1 Edit Workload 2 Report Workload Menu 3 Display Exceptions Report 4 Manage Workload Templates 5 System Definition Parameters 6 Create Monthly Workload ASCII File to EAS 7 Create Monthly Workload ASCII File to STARS/FL 8 Workload Generation Controller Select Workload Assignment Module Menu Option: You have new mail.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 117 Create Monthly Workload ASCII File to EAS Mail New Messages for TRAINING,MANAGER @TRAINING.SAIC.COM Thu, 21 Jun 2001 10:21:35 __________________________________________________________________________________ + Thu, 21 Jun 2001 14:26:11 7 Lines From: POSTMASTER Not read, in IN basket 35) Subj: APPOINTMENT SCHEDULED Thu, 21 Jun 2001 10:24:24 5 Lines From: POSTMASTER Not read, in IN basket 36) Subj: WAM ASCII FILE GENERATION Thu, 21 Jun 2001 10:19:30 1 Line From: POSTMASTER Not read, in IN basket AML Assume another identity as a surrogate BOP Basket Options EML Edit user options GML Group Membership HML Help Menu LNM List New Messages NML New Messages and Responses QML Queued Message Deletion RML Read a Message SML Send a Message Select MailMan Menu Option: LNM List New Messages You have 37 new messages. Select listing device:

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 118 Create Monthly Workload ASCII File to EAS Mail Subj: WAM ASCII FILE GENERATION Thu, 21 Jun 2001 13:10:14 1 Line From: POSTMASTER (Sender: TRAINING,MANAGER) in 'IN' basket. **NEW**,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Expires: 06 Jul 2001,,,,,,,,,,,,,,,,,,,,,,,,,,,, X0037105.21B has been created and placed in the EXPORT directory Select MESSAGE Action: IGNORE (in IN basket)//

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 119 Exception Report WAM > 3 Select Exceptions Report START DATE: 01 Jun 2001// T (21 Jun 2001) Select Exceptions Report END DATE: 21 Jun 2001// T (21 Jun 2001) Select DIVISION NAME: DIV A - TRAINING HOSPITAL// DIV A - TRAINING HOSPITAL Select (D)ivision, (G)roup, or (Q)uit: D// G Select CATEGORY to report (A)ll, (M)any, (O)ne or (Q)uit: M// O Select CATEGORY to report: 12 EAS ASCII File Creation Select SEVERITY to report (A)ll, (M)any, (O)ne or (Q)uit: M// A DEVICE DIV A - TRAINING HOSPITAL 21 Jun 2001@1104 Page 1 * * * EXCEPTIONS REPORT * * * From: 21 Jun 2001 To: 21 Jun 2001 -------------------------------------------------------------------------------- EAS ASCII File Creation (W) File X0037105.21A has been re-transmitted. Recommend retrans WWR data. (N) Creation of ASCII file X0037105.21A was successful - ended 06/21/01@1019 (N) Requested by TRAINING,MANAGER (N) Creation of ASCII file X0037105.21A is in progress - started 06/21/01@1019

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 120 Workload Generation Controller WAM > 8 1 Edit Workload 2 Report Workload Menu 3 Display Exceptions Report 4 Manage Workload Templates 5 System Definition Parameters 6 Create Monthly Workload ASCII File to EAS 7 Create Monthly Workload ASCII File to STARS/FL 8 Workload Generation Controller Select Workload Assignment Module Menu Option: 8

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 121 WAM Generator Controller Reports WAM Templates WWR LAB, RAD, and PHR MEPRS Group Reports PAD Monthly MEPRS Report PAS Monthly Statistical Report-Summary Format Note: If EOD processing is still outstanding, the Delinquent EOD Processing Report prints instead. Roster of Kept APV Appointments

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 122 WAM Generator Controller Business Rules WGC can only be used for a prior month Must be logged into a lead division to use the WGC WGC can only be scheduled to run during non-peak hours (e.g., 1700 to 0400). Only one WGC task can be scheduled per night, regardless of the reporting month Security Key needed: DGNAS WAM GENERATION You must enroll in the WAM GENERATION mail group to receive WGC completion bulletins. WGC does not generate the WWR ASCII file for transmission. The WWR POCs must still generate the file manually through the Create Worldwide Workload Report in ASCII format (CMF) option. WWR POCs should belong to the WAM GENERATION mail group.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 124 Summary Lesson 1: Yearly Initialization Lesson 2: Monthly Initialization

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 125 References CHCS Workload Desktop Guide; SAIC D/SIDDOMS Doc. D2-NWDq-5000A; 28 Sep 2007 WAM Exception Messages

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 126 Questions ?

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 127 Appendix 1.FY DWAM Initialization Check List 2.Two Locations – One MEPRS Code 3.WAM Exceptions Report

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 128 FY DWAM Initialization Check List StepActivity - DescriptionApproximate Completion Date 1Know your mission changes.21 Sept (4wks prior) 2Review your site-definable MEPRS Codes Table (especially any new codes for the new missions). 29 Sept (3wks prior) 3aCHCS Site Manager should load FY data updates onto CHCS. Note: If the local CHCS Site Manager does not complete this step by 25 October please contact your AMPO Analyst. 05 Oct (2wks prior) 3bVerify that the appropriate third-level MEPRS codes were inactivated with the Master MEPRS Update. Sites must manually inactivate the forth level if necessary. 12 Oct (1wk prior) 4Validate that your CHCS DMIS IS Structure for the new FY.20 Oct 5Create the DSI Exclusion. Use the Data Set Exclusions by DMIS ID Enter/Edit (DXCL) option to exclude certain DMIS IDs as Requesting FCCs prior to creating the DSI file for the new FY. 20 Oct 6Create the DSI file for the new FY.20 Oct 7Check the WAM Exceptions Report – Category 14, CHCS DSI File Activity, for DSI file exceptions messages after the SDI Creation status is listed as COMPLETE. Resolve all WAM Exceptions. 20 Oct 8Perform DWAM cleanup. These actions include adding manual and Cost Pool DSI, and Cost Pools as Requesting FCCs. 20 Oct 1

129 Two Locations – One MEPRS Code 2

130 Two Locations One MEPRS NAME:Internal Medicine LOCATION:CLINIC ABBREV:INTMED DEPT/SERVICEInternal Medicine MEPRS: BAAA SPECIALTY:Internal Medicine NAME:Coumadin Clinic LOCATION:CLINIC ABBREV:ACOUMA DEPT/SERVICEInternal Medicine MEPRS: BAAA SPECIALTY:Hematology Each location accrues its own workload, EOD, monthly statistical, etc. Now let’s see who at site is responsible for each part of creating the location in order for workload to be accrued correctly. We will follow one location only, but both locations follow the same format.

131 01 Handout: 2 Clinics 1 MEPRS Code

132 MEPRS Coordinator 1. BAAA MEPRS Coordinator provides the approved MEPRS code information to local CHCS/AHLTA personnel. Due to the synchronization issue, MEPRS Coordinators do not add the MEPRS Code to the site- definable MEPRS Table.

133 Add BAAA MEPRS Code to CHCS CA > DAA > MPR > WFM > SDM MEPRS CODES: BAAA DOD MEPRS ENTER EDIT MEPRS CODE: BAAA DESCRIPTION: Internal Medicine Clinic ABBREVIATION: INTMED CATEGORY: OUTPATIENT DEPT/SERVICE: INTERNAL MEDICINE SERVICE STANDARDIZATION: NON-STANDARD SALES CODE: GROUP ID: 0037 DMIS ID: 0037 CLINIC ROLLUP CODE: ICU FLAG: APU FLAG: Ask for Help = HELP Screen Exit = F10 File/Exit = DO INSERT OFF 1

134 Data Base Administrator 2. Hospital Location File (HOS) 3. Provider File (PRO) 4. Clinic Profile (CPRO) 5. Provider Profile (PPRO) 6. MCP F&T (PTAB) a. GROU b. PLOC c. PROV 7. Schedules (SCHE)

135 Hospital Location File CA > DAA > CFT > CFM > HOS HOSPITAL LOCATION: INTERNAL MEDICINE CLINIC DOD HOSP LOCATION EDIT NAME: INTERNAL MEDICINE CLNIC ABBREV: AINMED DESCRIPTION: INTERNAL MEDICINE CLINIC LOCATION TYPE: CLINIC SERVICE: INTERNAL MEDICINE SE DIVISION: DIV A - TRAINING HOSPITAL FACILITY: WALTER REED AMC WASHINGTON DC BLDG NAME: BLDG NUMBER: TELEPHONE: STREET ADDRESS: ZIP: CITY: STATE: DEFAULT DEVICE: Ask for Help = HELP Screen Exit = F10 File/Exit = DO INSERT OFF 2

136 Hospital Location File (cont.) CA > DAA > CFT > CFM > HOS HOSPITAL LOCATION: INTERNAL MEDICINE CLINIC DOD HOSP LOCATION EDIT -- CONTINUATION MEPRS CODE: BAAA/0037 COST POOL CODE: PROMPT FOR REQUESTING SERVICE: NO ENROLLEE LOCKOUT: NO TYPE OF CARE: Select CLINIC SPECIALTY: INTERNAL MEDICINE Select KEY PERSON: Select DUPLICATE CHECKING ORDER TYPE: INACTIVE FLAG:

137 Provider File CA > DAA > CFT > CFM > PRO PROVIDER: HARTMAN,CHRIS DA PROVIDER EDIT EDI_PN: Name: HARTMAN,CHRIS Provider Flag: PROVIDER Provider ID: HARTMC NPI Type/ID: / Provider Class: INTERNIST Person Identifier: xxx-xx-xxxx Person ID Type Code: SOCIAL SECURITY NUMBER (SSN) Select PROVIDER SPECIALTY: + INTERNIST Primary Provider Taxonomy: 207R00000X CMAC Provider Class: 01 – MEDICAL DOCTOR OSTEOPATHY Select PROVIDER TAXONOMY: + 207E0000X Location: INTERMAL MEDICIN CLINIC HCP SIDR-ID: Branch of Service: Rank: CAPTAIN 3

138 PAS Clinic Profile CA > PAS > SCHE > PROF > CPRO CLINIC PROFILE Hospital Location: INTERNAL MEDICINE CLINIC -------------------------------------------------------------------------------- Name: INTERNAL MEDICINE CLINIC Abbreviation: AINMED Facility: WALTER REED AMC WASHINGTON DC Division: DIV A - TRAINING HOSPITAL Building Name: Building Number: Street Address: ZIP: City: State: Clinic Location: Clinic Availability: Telephone: Enrollee Lockout: NO Type of Care: Service: INTERNAL MEDICINE SERVICE Department: MEDICAL CARE DEPARTMENT MEPRS Code: BAAA Help = HELP Exit = F10 File/Exit = DO INSERT OFF 4

139 PAS Clinic Profile (cont.) CA > PAS > SCHE > PROF > CPRO CLINIC PROFILE HOSPITAL LOCATION: INTERNAL MEDICINE CLINIC -------------------------------------------------------------------------------- Wait List Activated: NO Maximum Wait List Days: day(s) Wait List Provider Mandatory: Wait List Hold Duration: day(s) Auto Wait List Processing: Schedule Hold Duration: 7 day(s) Prompt for Requesting Service: NO Patient Record Pull: 0 day(s) Clinic Type: COUNT Radiology Record Pull: 0 day(s ) Check Holiday File: YES Roster Production: 1 day(s) Cost Pool Code: Prepare Reminder Notice: 4 day(s) Activation Status: ACTIVATED Available Schedule: 30 day(s) Access to Care Reporting: YES Self-Referrals Allowed: YES Clinic Appt Instructions: Help = HELP Exit = F10 File/Exit = DO INSERT OFF

140 PAS Clinic Profile (cont.) CA > PAS > SCHE > PROF > CPRO HOSPITAL LOCATION: INTERNAL MEDICINE CLINIC -------------------------------------------------------------------------------- Select CLINIC SPECIALTY: INTERNAL MEDICINE...lp = HELP Exit = F10 File/Exit = DO INSERT OFF

141 PAS Clinic Profile (cont.) CA > PAS > SCHE > PROF > CPRO CLINIC PROFILE HOSPITAL LOCATION: INTERNAL MEDICINE CLINIC -------------------------------------------------------------------------------- Select DETAIL CODES: Help = HELP Exit = F10 File/Exit = DO INSERT OFF

142 PAS Clinic Profile (cont.) CA > PAS > SCHE > PROF > CPRO CLINIC PROFILE HOSPITAL LOCATION: INTERNAL MEDICINE CLINIC -------------------------------------------------------------------------------- Select APPOINTMENT TYPE: ACUT EST GRP SPEC T-CON* Help = HELP Exit = F10 File/Exit = DO INSERT OFF

143 PAS Provider Profile CA > PAS > SCHE > PROF > PPRO HOSPITAL LOCATION: INTERNAL MEDICINE CLINIC SD HCP PROFILE Select PROVIDER: ALLEN,ERWIN D BLEVINS,ROGER B CARSON,CORRINE C HARTMAN,CHRIS QUIST,AMY TELCON,PROVIDER VALENCIA,DAVID Ask for Help = HELP Screen Exit = F10 File/Exit = DO 5

144 PTAB - GROU CA > PAS > MAN > FMCP > PTAB > GROU GROUP PROFILE Group: INTERNAL MEDICINE GROUP ================================================================================ Group ID: 143/V71 Tax ID#: CHAMPUS Number: Address 1: Address 2: Zip: City: State: Phone: Contact: Will this Group allow PCM Assignments to the "Group Provider"? NO Help = HELP Exit = F10 File/Exit = DO 6A

145 PTAB – PLOC CA > PAS > MAN > FMCP > PTAB > PLOC 6B CLINIC PROFILE Hospital Location: INTERNAL MEDICINE CLINIC -------------------------------------------------------------------------------- Name: INTERNAL MEDICINE CLINIC Abbreviation: AINMED Facility: WALTER REED AMC WASHINGTON DC Division: DIV A - TRAINING HOSPITAL Building Name: Building Number: Street Address: 1610 CONSTITUTION AVE ZIP: 20307 City: WASHINGTON State: DISTRICT OF COLUMBIA Clinic Location: Clinic Availability: Telephone: 202 427-4781 Enrollee Lockout: Type of Care: Service: INTERNAL MEDICINE SERVICE Department: MEDICAL CARE DEPARTMENT MEPRS Code: BAAA

146 PTAB – PLOC (cont.) CA > PAS > MAN > FMCP > PTAB > PLOC CLINIC PROFILE HOSPITAL LOCATION: INTERNAL MEDICINE CLINIC -------------------------------------------------------------------------------- Wait List Activated: NO Maximum Wait List Days: day(s) Wait List Provider Mandatory: Wait List Hold Duration: day(s) Auto Wait List Processing: Schedule Hold Duration: day(s) Prompt for Requesting Service: Patient Record Pull: 0 day(s) Clinic Type: COUNT Radiology Record Pull: 0 day(s ) Check Holiday File: YES Roster Production: 1 day(s) Cost Pool Code: Prepare Reminder Notice: 4 day(s) Activation Status: ACTIVATED Available Schedule: 30 day(s) Access to Care Reporting: YES Self-Referrals Allowed: YES Clinic Appt Instructions: Help = HELP Exit = F10 File/Exit = DO INSERT OFF

147 PTAB – PLOC (cont.) CA > PAS > MAN > FMCP > PTAB > PLOC CLINIC PROFILE HOSPITAL LOCATION: INTERNAL MEDICINE CLINIC -------------------------------------------------------------------------------- Select CLINIC SPECIALTY: INTERNAL MEDICINE Help = HELP Exit = F10 File/Exit = DO INSERT OFF

148 PTAB – PLOC (cont.) CA > PAS > MAN > FMCP > PTAB > PLOC CLINIC PROFILE HOSPITAL LOCATION: CASE MANAGEMENT DIV ARMY -------------------------------------------------------------------------------- Select APPOINTMENT TYPE: ACUT EST GRP SPEC T-CON* Help = HELP Exit = F10 File/Exit = DO INSERT OFF

149 PTAB – PLOC (cont.) CA > PAS > MAN > FMCP > PTAB > PLOC Hospital Location: INTERNAL MEDICINE CLINIC PLACE OF CARE - HOURS OF SERVICE ================================================================================ Type of Facility: MSC MULTISERVICE CLINIC Appt Contact: APPOINTMENT CLERK Beneficiary PCM Contact Number: DMIS ID#: 0037 WALTER REED ARMY MEDICAL CENTE OPS Forces PLOC: ------------------------------------------- Hours of Service ------------------- Day of Week AM PM -------------------------------------------------------------------------------- Monday 0800 - 1200 1201 - 1700 Tuesday 0800 - 1200 1201 - 1700 Wednesday 0800 - 1200 1201 - 1700 Thursday 0800 - 1200 1201 - 1700 Friday 0800 - 1200 1201 - 1700 Saturday - - Sunday - -

150 PTAB - PROV CA > PAS > MAN > FMCP > PTAB > PROV Associate PROV with GROU Associate PROV with PLOC Link MCP with Pas Provider Profiles 6C

151 PROV – Associate with Group INDIVIDUAL PROVIDER PROFILE Provider: HARTMAN,CHRIS -------------------------------------------------------------------------------- Groups with which this provider is associated ________________________________________________________________________________ INTERNAL MEDICINE GROUP,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Select (P)rovider Profile enter/edit, Pro(V)ider Capacity, (G)roup add/delete, P(R)actice Parameters, (D)elete Provider from all Groups, or (Q)uit: R//

152 PROV – Associate with Place of Care Practice Parameters INDIVIDUAL PROVIDER - GROUP ASSOCIATION PROFILE Provider: HARTMAN,CHRIS Group: INTERNAL MEDICINE GROUP -------------------------------------------------------------------------------- Places of Care in association with this Group,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, INTERNAL MEDICINE,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Select (A)dd Place of Care, (D)elete Place of Care, (V)iew Place of Care, (S)pecialties, (H)ours of Service, (P)AS Provider Profile enter/edit,or (Q)uit:

153 PROC – Associate Specialty Practice Parameters INDIVIDUAL PROVIDER - PLACE OF CARE PROFILE WITHIN GROUP Provider: HARTMAN,CHRIS Group: INTERNAL MEDICINE GROUP Place of Care: INTERNAL MEDICINE ================================================================================ Select Specialty -------------------------------------------------------------------------------- INTERNIST Help = HELP Exit = F10 File/Exit = DO INSERT OFF

154 PROV – Associate with Specialty (cont.) Practice Parameters INDIVIDUAL PROVIDER - PLACE OF CARE PROFILE WITHIN GROUP Provider: HARTMAN,CHRIS Group: INTERNAL MEDICINE GROUP Place of Care: INTERNAL MEDICINE ================================================================================ Specialty Code: INTERNIST Accepts Specialty Referrals Accepts PCM Assignments associated with Specialty associated with Specialty at this Place of Care at this Place of Care YES NO HIPAA Provider Taxonomy Code: 207E0000X HIPAA Provider Taxonomy Description: CMAC Provider Class: 01 MEDICAL DOCTOR OSTEOPATHY Help = HELP Exit = F10 File/Exit = DO INSERT OFF

155 PROC – Associate MCP with PAS Provider Profiles PROVIDER: HARTMAN,CHRIS CP NET HCP PROFILE -- CONTINUATION PROVIDER: HARTMAN,CHRIS PROVIDER TAXONOMY: 207E0000X MEDICAL DOCTOR OSTEOPATHY CLINIC HOURS: LOCATION: MAX # OF PATIENT APPTS PER DAY: 99 APPT ARRIVAL ADVANCE TIME: minutes PROVIDER INSTRUCTIONS: PRINT ROSTER WITH OPEN APPTS: YES, SHOW OPEN APPT SLOTS INACTIVATION DATE: Ask for Help = HELP Screen Exit = F10 File/Exit = DO INSERT OFF

156 Create Schedule for Providers CA > PAS > SCHE > SCHE Created schedules for all providers in Internal Medicine for 21 Jun 2001 Tested by booking appointments to the providers 7

157 Miscellaneous Enter Ancillary Order for Internal Medicine Enter Internal Medicine clinic in the Ambulatory Data System (ADS) Site will have to enter a MHS Help Ticket so that the new clinic can be mapped to AHLTA by DISA. (This can take up to four weeks.)

158 Ancillary Procedure - Internal Medicine CA > CLN > N > MNG > TAB > ANC ANCILLARY PROCEDURE:INTERNAL MEDICINE CONSULT ANCILLARY PROCEDURE MAINTAIN Name: INTERNAL MEDICINE CONSULT Mnemonic: INC Special Procedure Type: CONSULTS Schedule Type: SCHEDULED Description: Clinic Specialty: Consulting Clinic(s): Display Clinic Specialty? : NO Display Consulting Clinic? : YES Display Provider Specialty?: NO Display Consulting HCP? : YES Help = HELP Exit = F10 File/Exit = DO INSERT OFF 8

159 Ancillary Procedure for Internal Med (cont.) CA > CLN > N > MNG > TAB > ANC ANCILLARY PROCEDURE:INTERNAL MEDICINE CONSULT ANCILLARY PROCEDURE MAINTAIN Order Review Required: YES or NO Select Authorized Ordering Classes: Countersignature: Authorization Key: Unavailable: Help = HELP Exit = F10 File/Exit = DO INSERT OFF

160 ADM Setup for Internal Medicine ADS > 6 EDIT ADM CLINICS This is the list of clinics allowed to enter/edit ADM encounters. The nightly SADR task will automatically generate ADM encounters for cancelled appointments for these clinics. Many reports also examine this list. Clinics: + DERM CARE MTF DIV A - TRAINING HOSPITAL ENT CLINIC DIV A - TRAINING HOSPITAL FAM MED MTF DIV A - TRAINING HOSPITAL ACUTE CR BC DIV B - PENTAGON BRANCH CLINIC ADULT PR CR BC DIV B - PENTAGON BRANCH CLINIC APU GENERAL SURGERY DIV A - TRAINING HOSPITAL IMMUNIZATION CLINIC DIV A - TRAINING HOSPITAL BL MED DIV A - TRAINING HOSPITAL HEARING CONSERVATION DIV A - TRAINING HOSPITAL IBWA CLINIC 0037 DIV A - TRAINING HOSPITAL IBWA CLINIC 0067 NAVAL HOSPITAL INTERNAL MEDICINE DIV A - TRAINING HOSPITAL 9

161 ADM Setup for Internal Medicine (cont.) ADS > 6 EDIT ADM CLINICS This is the list of clinics allowed to enter/edit ADM encounters. The nightly SADR task will automatically generate ADM encounters for cancelled appointments for these clinics. Many reports also examine this list. Clinics: + INT MED MTF ARMY DIV A - TRAINING HOSPITAL DERM CARE MTF DIV A - TRAINING HOSPITAL ----------------------------------------------------------------------------- INTERNAL MEDICINE INTERNAL MEDICINE DIV A - TRAINING HOSPITAL BAAA/0037 Are you adding ‘INTERNAL MEDICINE' as a new ADS CLINICS (the 33rd for this KG SITE PARAMETERS) ? Y ----------------------------------------------------------------------------- Help = HELP Exit = F10 File/Exit = DO INSERT OFF

162 Second Location Repeat Steps 2 - 9 for the second Hospital Location, Coumadin Clinic.

163 AHLTA DBA will enter a Help Ticket in order that DISA can complete the necessary file and table to add the clinics to AHLTA. This process could take from 4-6 weeks. Be pro-active and think ahead. 10

164 WAM Exceptions Report 3

165 WAM Exception Categories 4 WAM File Synchronization Errors 5 CAC/JON Processing in DWAM 6 SAS Processing in DWAM 7 Invalid MEPRS in DWAM 8 Workload Deviations 9 Workload Delinquencies 10 Template Status 11 STARS/FL ASCII File Creation 12 EAS ASCII File Creation 13 CHCS MEPRS Activity 14 CHCS SAS Detail File Activity 15 CHCS Worldwide Workload Report and SIDR Transmission Log 16 CHCS Radiology Remote Workload Processing

166 Exceptions Report Information The Exceptions Report contains valuable information relating to WAM processing. Its purpose is to aid in the tracking of normal processes as well as advise of any errors that may occur during the process. Exception messages are displayed under the appropriate category in the report, to provide detailed information on the daily WAM activities. N = Notation – normal processing W = Warnings – normal processing but may need attention E = Error – processes that did not occur properly or did not take place at all and therefore need further attention.

167 Exceptions Report Information (cont.) Category 11, STARS/FL ASCII File Creation These exception messages are generated showing the start and completion of STARS ASCII file creation, as well as the user who requested the ASCII file creation. They include the filename of the ASCII file. (N) Creation of ASCII file WRK00183.03R was successful ended 10/17/03@1556 (N) Requested by VAHN,GARY (N) Creation of ASCII file WRK00183.03R is in progress started 10/17/03@1555 Meaning: These messages are normally for information only. However, if a start message is generated but an end message is not generated within a reasonable length of time, the system/software specialist should be notified. Corrective Action: Notify your system/software specialist to investigate this as a possible system problem. Category Number and Title Explanation of Category Exception Examples What the Exceptions Mean Corrective Action

168 Category 6, DSI Processing in DWAM Like Category 5, this category reflects modifications to the DSI file that are the result of manual edits using the Data Set IDs Enter/Edit (DEDT) option on CHCS. (W) DSI EHA related data has been modified (W) Inactivated DSI EHA – 0124 – inact. Date 10/15/03 Meaning: These informational messages are generated when inactivating a single Requesting MEPRS within a manual or Cost Pool DSI. Corrective Action: No action is required. ------------------------------------------------------------------------------------- (N) DSI EHA related data has been modified for FY 03 - 10/25/03@1202 (N) Changed DSI EHA - 0382 inact. date to 10/26/03 Meaning: These messages are generated when the inactivation date for a manual or Cost Pool DSI is changed. This is already inactive (rare but possible). Corrective Action: No action is required. ------------------------------------------------------------------------------------- (N) DSI A*X - 0124 - AAXA Per. FCC inactivated for FY03 - 22 Oct 2003@1302 Meaning: These information messages are generated when a Performing FCC is inactivated within an Inpatient Cost Pool DSI through the Data Set IDs Enter/Edit (DEDT) option. Corrective Action: No action is required. N = Notations

169 W = Warnings Category 8, Workload Deviations Workload deviation ranges are set in the WAM Site Parameters file for each division as a percentage. Exception messages are triggered when the percentage deviation for a Performing FCC from one month to the next is exceeded. The intent of these messages is to notify managers and MEPRS Coordinators of large deviations in monthly workload data that may indicate procedural or data-quality issues. Three messages are possible, as shown below: (W) DSI devi range exceeded - DSI ADM - Raw/Stat - Rpt Month 10/03 (W) DSI devi range exceeded - DSI DBA - Perf DBAA - Raw/Stat - Rpt Month 10/03 (W) DSI devi range exceeded - DSI DCA - Perf DCAA - Weighted - Rpt Month 10/03 Meaning: Example 1 is generated for a DSI without a Performing FCC that has a deviation in the raw count. Example 2 is generated for a DSI with a Performing FCC that has a deviation in the raw count. And Example 3 is generated for a DSI with a Performing FCC that has a deviation in the weighted workload. Corrective Action: Analysis is required to determine the source of the deviation. Possible sources: If the deviation is for RAD or LAB workload, was a recent CPT Table update installed? Do other workload measurements (e.g., WWR or MEPRS Group Reports) validate the current workload counts? Has the DBA recently inactivated or created new MEPRS codes?

170 E = Error Category 13, CHCS MEPRS Activity CHCS automatically updates the DSI Detail file for the FY when changes are made in the CHCS MEPRS Codes Table. For every change in the MEPRS Codes Table, messages are written to Category 13 (showing the change to the MEPRS Codes Table) and to Category 14 (showing corresponding automatic changes to the DSI Detail file). (N) 0124-BABB added-DMIS 0124-11/01/03@15280124-11/01/03@1528 Meaning: This message is generated when a new MEPRS code is created. The message indicates the division and the date/time it was created. Corrective Action: No action is required. ------------------------------------------------------------------------------------- (E) 0124-BABB added – DMIS 0386 lacks MPARENT – 11/01/00@1528 Meaning: This message is generated when a new MEPRS code is created on CHCS, but the DMIS ID lacks a MEPRS Parent in the official DMIS ID Codes file. Corrective Action: If the problem is in the DMIS ID Codes file, log a Support Center call requesting a data repair. Requests for changes to the DMIS ID Codes file should always be coordinated through NMIMC and BUMED. ------------------------------------------------------------------------------------- (E) 0124 – BABB added – DMIS 0386 – MPARENT not equal GROUP ID - 11/01/00@1528 Meaning: A new MEPRS code is created on CHCS, but the MEPRS Parent does not match the Group ID in the official DMIS ID Codes file Corrective Action: If the problem is in the DMIS ID Codes file, log a Support Center call requesting a data repair. Requests for changes to the DMIS ID Codes file should always be coordinated through NMIMC and BUMED.

171 Other Examples Category 14, CHCS DSI File Activity CHCS automatically updates the DSI Detail file for the FY when changes are made in the CHCS MEPRS Codes Table. For every change in the MEPRS Codes Table, messages are written to Category 13 (showing the change to the MEPRS Codes Table) and to Category 14 (showing corresponding automatic changes to the DSI Detail file). (E) DMIS 0381 – Div. DSI data not created; MEPRS Parent not equal to Group ID Meaning: This error message is generated when trying to create the DSI file. In the example, DMIS 0381 cannot have DSI data created because a mismatch exists between the ‘MEPRS Parent’ field and the ‘DMIS Parent (Group ID)’ field in the DMIS ID codes for that DMIS. Corrective Action: If this is correct, turn off WAM for this division. If you feel that the division should have an MEPRS Parent value, log a SEAHELP ticket. The DMIS ID Codes file may be wrong. -------------------------------------------------------------------------------------- (E) WAM functionality not turned on for Group 0124 Meaning: This error message is generated when trying to create the DSI file and WAM is turned off for the Group/Parent division. The DSI data must be generated first for the Group division, before any data can be created for the child divisions. Corrective Action: Turn on WAM for the Group and then try again to create the DSI file. -------------------------------------------------------------------------------------- (E) WAM functionality not turned on for DMIS 0381 Meaning: This message is generated during DSI creation. In the example, the child division with a DMIS of 0381 has WAM turned off. Therefore, no DSI data can be generated for this division. Corrective Action: If this is correct, do nothing. If this is not correct, turn on WAM for the division.

SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 1 VIRTUAL CLASSROOM (VC) INSTRUCTOR GUIDE For YEARLY AND MONTHLY WORKLOAD ASSIGNMENT MODULE (WAM)

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SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 1 VIRTUAL CLASSROOM (VC) INSTRUCTOR GUIDE For YEARLY AND MONTHLY WORKLOAD ASSIGNMENT MODULE (WAM)

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Presentation on theme: "SAIC D/SIDDOMS III Doc. D3-ACSS-8100 DRAFT: 28 Jun 2010 1 VIRTUAL CLASSROOM (VC) INSTRUCTOR GUIDE For YEARLY AND MONTHLY WORKLOAD ASSIGNMENT MODULE (WAM)"— Presentation transcript:

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