1. April 13, 2012 Federal Programs Academy Wireless Password: abcd1234ab Wiki http://federalprogramsacademy.wikispaces.com PDE http://www.education.state.pa.us egrants http://egrants.ed.state.pa.us Eduplanet http://pafpc.eduplanet21.com/

2. The last PDE New Coordinator trainings at regional locations will be held in May. IU5May 8 (9:00 am – 1:00 pm) IU3May 21 (11:00 am – 3:00 pm) IU1May 22 (9:00 am – 1:00 pm) Future trainings will be conducted via technology. Regional meetings may follow the same path. No regional meetings at IU3 or IU1 in Fall 2012-13. …. just an fyi

3. Reconciliation of Cash On Hand (aka quarterlies!) due today SES application to be a provider due today Race to the Top webinar April 26 Cohort 3 SIG applications due April 27 Race to the Top applications due April 27 Race to the Top due April 27 Consolidated applications OVERDUE! Keystones to Opportunity announcements today Monthly Personnel Activity Reports due April 30 Individual Consultations with Virginia: –IU1 May 29 – June 1 –IU3 June 5 – June 7 ….for your calendar

4. Q.A family sells their house more quickly than expected and move in with grandparents until their new house is ready. Are they homeless? A.I would say “No” because it is not based on being evicted (hardship) due to loss of housing or economic hardship. The parents seem to be in a stable financial situation so they are doubling up due to the housing selling circumstances not hardship. Maria Gonzales-Morales, PDE/Homeless April Q & A

5. Q.A family is forced to move in with grandparents because the family’s rental house was sold by the landlord. Is this family homeless? A.Yes, the family lost their housing and had to move in with grandparents until they could locate another low income housing unit.

6. Q. We had our meaningful consultation with the nonpubs and signed all the forms…..what’s next? A. Design the program for next year. Answer the WHO – WHAT – WHEN – HOW. Use the information to prepare your 2012-13 application for federal funds (the consolidated application – Title IA and Title IIA

7. Q.When you have a question and/or a concern, what is your first resource and where is it located? A.The current Administrative Manual produced by PDE. Available on the PDE website, the PAFPC Eduplanet site, and the AIU Federal Programs Academy Wiki site.

8. Q.Are you writing the consolidated application for the first time? 1.Be sure you have access to egrants system 2.Review this year’s application 3.Schedule meetings with administration/business office, parents, and nonpubs 4.Schedule a schoolwide plan review (if you are schoolwide!) 5.Find your current contract for Title I services to nonpubs

9. Preparations for the 2012-13 application What you should be doing NOW! April Topics

10. Gathering data and documents Schoolwide plan Comprehensive plan/Getting Results plan Nonpub contracts/agreements from this year Student performance assessments Current year application Transition plan Professional development plan Parent surveys Student poverty data by school

11. What is transition? Title I requires schools to develop a transition plan for preschool students entering kindergarten. What are the artifacts associated with transition? 1.Transition plan 2.Narrative in last/current year’s consolidated application 3.Flyers/agendas/invitations/handouts/communications to parents related to events and activities associated with transition 4.Flyers/agendas/invitations/handouts related to teacher involvement in the transition plans and events 5.Don’t forget the sign in sheets! Transition

12. No transition plan? Here are your resources: Johanna Treichler AIU3/ Head Start Education Specialist/Transition Coordinator Johanna.treichler@aiu3.net http://www.pdesas.org (SAS website)http://www.pdesas.org http://www.nectac.org http://www.education.com http://center.serve.org/tt/ http://www.pde.state.pa.us/portal/server.pt/community/departmental_offices/7235\ (Office of Child Development and Early Learning or OCDEL)

13. What you will need for your application –The number of students who attend nonpublic schools No names, just addresses and grade levels The poverty level designation for those students and the measurement tool used (free/reduced lunch, tuition subsidy levels, other) –The list of schools your students attend –The date you met with the nonpublic schools to discuss next year’s program (aka meaningful consultation) –The program design for 2012-13. Who/what/where/when Services to students Professional development for teachers Parent involvement activities Nonpublic Schools Program

14. Distribute your parent involvement surveys. Review this year’s implementation Meet with parents to discuss next year’s plan Remember to have the exact dates of your meetings ready for the application Parent Involvement

15. –Student performance data review Was your program effective? How do you know? – Teacher/Professional development assessment Was the program effective? How do you know? – Parent involvement assessment Was it effective? How do you know? communication access attitudes/beliefs participation support – Nonpub program implementation Was the program effective? Title I Program Implementation

16. Professional Development Was it effective and how do you know? Class size reduction Is it in your Getting Results, Comprehensive Plan, and/or your Schoolwide Plan? It will be included in the 2012-13 application Title IIA Program Implementation

17. Open this year’s application. Copy and paste your narrative into a word document. Revise, update, rewrite and save the narrative. Meet with your business office and administrative team to develop a budget. When the final numbers are released, make revisions to program/budget as needed. Getting it done

18. Your consolidated plan must reflect your comprehensive plan aka schoolwide plan Sections of the egrants application affect other areas; be sure everything is aligned Reservations of funds page must be connected to your budget page Comparability changed….meet with your business office; it is now a per pupil expenditure formula Your school building eligibility must be entered correctly on the Selection of Schools page Pay attention……

19. The Schoolwide Plan MUST be reviewed every year Nonpub expenditures on the budget page: –1500 = Instruction for nonpublic and summer –3300 = Parent Involvement for public and nonpublic –2270 = Professional Development for public and nonpublic –2280 = Administrative fees associated with nonpubs If you are closing a school before next school year, contact your regional coordinator Be sure to have more than one user administrator in your egrants system there’s more…….

20. If you are in School Improvement 1 or 2, be prepared to set aside 10% of the allocation for professional development. Does not apply if you are in Corrective Action. Pay attention to the number of minutes for targeted Title I students’ interventions in the egrant application Your budget and your narrative must match You must apply for the entire allocation …and more

21. Parent Surveys….on the wiki http://federalprogramsacademy.wikispaces.com Professional Development Needs Assessment http://www.zoomerang.com/Survey/WEB22ES4DAVTWX distribute to your staff, notify us when done leslie.mcconnell@aiu3.netleslie.mcconnell@aiu3.net or nancy.olenik@aiu3.netnancy.olenik@aiu3.net Resources