1. Introduction Welcome everyone to our first Budget meeting just for SPC’s. Part of the school act states that districts must consult with SPCs on staffing and resources, plus our own policy 1030R1 provides for this as well. So the purpose of this meeting is to increase understanding of how we budget funds for the schools. This will also allow better discussions when the Board sets its budget priorities for the year. We are going to review some overall budget information Present details of school budgets We’ll then review how the school growth plans tie into our budgets Talk about School Centered Leadership

2. Budget Process Goals Engage Schools and Communities in the Process Ensure that the decisions are aligned with the student achievement goals, both district and school Make spending decisions that reflect priorities for district and school programs Ensure that the decisions are clearly communicated and periodically reviewed

3. Some Challenges The next few slides are meant to help you understand some of the challenges we face.

6. School-age and Senior Population as a percent of BC total, 1994/95 – 2013/14

9. Constant pressure Substitutes100,000 Benefits 200,000 Teacher Increments300,000 Less Students 900,000 Staff Savings -450,000 P&VP+ EXC steps 30,000 Supplies Inflation125,000 Total 1,205,000 Over the next four years to 09/10 this would mean we need to reduce staff, programs, or supplies by a total of $4,820,000 Assumes no raises

10. Effect of declining enrolment Funding per student$5,756.00 Classroom instruction [based on 25 to 1 ratio]$3,000.00 Supplies$110.00 Balance that need to be cut from other staff, supplies or Programs This is per student!$2,646.00 Decline in enrolments for next 4 years, 729 FTE$1,928,934.00

11. Project Surplus\Deficit At this time we are projecting a surplus of 892,000 that is slightly higher than the planned surplus in the preliminary budget. This was a deliberate plan of the Board as they were trying to stretch out the large budget increase last year to allow what had been added back into the budgets to be maintained for more than one year

12. Budget Estimates for 06/07 With enrolment of 8902 FTE our revenues would total $65,352,298 Our expenditures for the year would be $ 65,609,958 This would leave a balance of to be cut of $257,903 This is on a status quo basis and doesn’t contemplate adjustments to class size [which should be cut in half as we put in those extras half way through the year], increased costs, or reductions in instructional staff for declining enrolments. One surprise is that last year the Ministry announced we would get 150 million extra in 05/06 and 20 million extra in the two year after that. Guess what is being used to fund the extension of the class size adjustments that were originally funded out of the strike savings This year the budget process will be more complicated as we first have to remove all the effects of the strike and then the adjustments that the ministry added back. We also can expect there will be a wage increase but at this time we have no firm numbers and can only hope all increases will be funded by the Ministry. In the future we expect any extra funding from the Ministry to be targeted.

13. Staffing of Schools Teaching Staff Legislated class size K-3 ClassDistrict averageIndividual Kindergarten1922 Multigrade with K1922 Grade 1-32124 Multigrade without K2124 Primary/intermediate split2124 District class size ratios (targeted) for 4-12 ClassAverage Targeted Max Grade 4-628 30 Grade 7-92330 Grade 10-122430

14. Support Staff See handout

15. Special Education Staffing Creating School Profiles Allocation Needs Criteria Student designations (numbers of students identified as learning disabled, moderate intellectual disability, moderate behaviour) Number of low incidence students (level 1/ 2) Number of Intensive Behaviour Intervention/ Serious Mental Illness students (level 3) Number of aboriginal students Numbers of ESL/ ESD students Counseling caseloads K screening FSA results Letter grades Provincial exam results

16. Elementary students “not yet meeting expectations” in literacy and numeracy DART assessment data Early numeracy assessment data Growth plan data Satisfaction surveys TCS district results EDI information Socio economic data (numbers of students in care/ numbers of families on social assistance, numbers of students on independent living) Transition rates (transience) Family income/ family education levels School meal programs Long term tracking of feeder schools Attendance

17. FinalFTE (incl Int'l) General Supplies Library Resources Learning Resources Equipment Replacement Equipment Repair Optional Maintenance School Growth Elementaryper small school(<200) 250.00 per school 430.00 860.00 920.00 230.00 still per pupil 47.00 13.00 11.00 8.00 2.00 4.00 to be health and safety/pupil 2.50 determined core french 1.25 per immersion pupil 63.00 50.00 8.00 2.00 4.00 Middleper school 600.00 1,210.00 1,290.00 320.00 per pupil 94.00 26.00 20.00 16.00 4.00 health and safety/pupil 2.50 core french 3.75 per immersion/cadre pupil 103.00 75.00 16.00 4.00 Secondaryper school 690.00 1,380.00 1,470.00 370.00 per pupil 118.00 33.00 25.00 20.00 5.00 4.00 health and safety/pupil 2.50 per immersion/cadre pupil 130.00 80.00 20.00 5.00 4.00

18. Detailed School budgets Handouts

19. School budgets and their tie into School Growth Plan 3 main areas of funding. School Growth funds of $4 per student, learning resources, and library supplies. Can also move other general supplies funds. Look at goals like literacy and might want to add funds into more books at the library If improved math is the goal may want more math manipulative Examples

20. School Growth Funds These funds are set at $4 per student If the school doesn’t spend the funds, they are put back into the pool. Our expectation is for the funds to be spent each year. If a school does spend all of the funds they can apply to the district for additional support. They would need to develop a plan and rationale for their project or idea

21. School Centered Leadership Following is some excerpts from a presentation given by the Deputy Minister Emery Dosdall The object of his presentation was to develop a shared understanding of SCL and how it allows for effective local decisions to improve student achievement Certainly an indication of how serious the Ministry takes the role of SPCs and parents in decision making around budgets Might be the future?

22. We have the responsibility to improve performance for all students Our achievement levels are high when compared to other jurisdictions Pressure from parents and community for even higher levels Pressure to keep up with other jurisdictions as they improve A performance plateau will require significant change to see continued improvement

23. Give schools more control over decision making in order to increase student achievement When decision are made closer to the students the right decisions are made Effective schools are empowered schools Leadership for learning is required in every school Offer to participate given to all school districts, may provide some incentives for early adopters

24. School Resource Plan Student Performance Data School Improvement Plan Pac Support Staff Secretary Treasurer Trustees Superintendent Community Students Principal SPC Teachers

25. Move decision making closer to the students Give schools greater authority and ability to make decisions that impact the learning of their students Requires effective and appropriate involvement of staff parents and students They hope to pilot this idea in one or more schools in 06/07 in each participating district Again. I included this as more as a discussion point to see where we as a district would stand on this issue

26. Budget Time lines We will get detailed numbers and instruction in the middle of March I will ask the Finance Committee later this week to help me set out the consultation meeting schedule. In general terms I would like to see one soon after spring break with all our education partners and then one with the public soon after that to allow the Board to receive feed back to discuss changes at a later public meeting

27. Priorities This would be a good time to review what in your minds should be the priorities for the Board to consider in setting next years budget. That would also be both things that need to be maintained/ added or less emphasis placed on them. We will shortly have some budget information to go on the web and that will include directions on how to provide input to the trustees on the upcoming budget.

28. Questions? Thoughts?