2. 1. Scope. 2. Reference applications. 3. Terms and definitions. 4. OH, S & E Management Systems Elements 4.1General Requirements 4.2OH, S & E policy 4.3Planning 4.4Implementation and operation 4.5Checking and corrective action 4.6Management review

3.  To eliminate or minimize risk to employees, equipment, production, environment belongs to concerned company & other interested parties.  Implement, maintain and continually improve an OH, S & E management system.  Assure itself of its conformance with its stated OH, S & E policy.  Demonstrate such conformance to others.  Seek certification/registration of its OH, S & E management system by an external organization make a self-determination and declaration of conformance with this OH, S & E specification.

4.  OHSAS 18002 :1999, guidelines for the implementation of OHSAS 18001.  BS 8800:1996, guide to Occupational health, safety & environment management systems.  ISO 14001, 2004.

5.  Accident: undesirable event giving rise to death, ill health, injury, damage (P,EQ,Production & E) or any other loss.  Audit : systematic examination to determine whether activities and related results conform to planned arrangements and whether these arrangements are implemented effectively and are suitable for achieving the organization’s policy and objectives.  Continual improvement : process of enhancing the OH,S &E management system, to achieve improvements in overall occupational health, safety & environment performances in line with the organization’s OH, S & E policies.

6.  Hazard : source of situation with a potential for harm in terms of injury or ill health, damage to equipment,production & the workplace environment, or a combination of these.  Hazard identification: process of recognizing that a hazard exists and defining its characteristics.  Incident : event that gave rise to an accident or had the potential to lead to an accident.  Interested parties: individual or group concerned with or affected by the OH, S &E performance of an organization.

7.  Non conformance: any deviation from work standard, practices, procedures, regulations, management system performances.  Objectives: goals in term of OH,S &E performance, that an organization sets itself to achieve  OH,S &E management system: part of the overall management system that regulates the management of the OH,S&E risks associated with the business of the organization including Organizational Structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the organization OH,S&E policies.  Performance: measurable result of the OH,S&E management system  Risk: combination of the likelihood and consequences of a specific hazardous event occurring.  Risk assessment: A process of estimating (calculating) and hence prioritising the risk.

8. Continual Improvement Management review Checking and Corrective Action Implementation and Operation Planning OH, S & E Policy Plan, Do, Check, Act PDCA

9. Policy Management Review Planning Feedback from measuring performance Audit Findings

10. Planning Policy Implementation and Operation Feedback from measuring performance Auditing

11.  4.3.1 – setting company goals and objectives.  - setting individuals goals and objectives.  4.3.2 Planning for hazards identification, risk assessment& risk control/management including:  Routine and non routine activities.  All personnel activities at workplace.  Facilities at workplace.  The organization shall establish and maintain documented occupational health, safety & environment objectives at each relevant function and level within the organization.  In all work phases (Design, construction, pre- commissioning, commissioning, start-up and operation also shut downs and maintenance

12.  4.3.3 Plan for emergency (How to face and contain all predictable scenarios).  4.3.4 OH, S & E Management program(s).  The designated responsibility and authority for achievement of the objectives at relevant functions and levels of the organization.  The means and time-scale by which objectives are to be achieved. Cont.

13. SMARTSMART pecific easurable ealistic chievable Ime-tabled OBJECTIVE MUST BE :-

14. Implementation and Operation Feedback from measuring performance Audit Checking and Corrective action Implementation and Operation

15. Resource, Roles, Responsibility and Authority Structure and Responsibility Competence, Training, and Awareness Communication for EMS Consultation and Communication for OHS&EMS Documentation Control of Document Document and Data Control Operational Control Emergency Preparedness and Response Checking for OHSMS & Checking and Corrective Action for EMS Monitoring and Measurement for EMS Performance Measurements and Monitoring for OHS&EMS Evaluation of Compliance Accidents, Incidents, Non-conformances and Corrective and Preventive Actions for OHS&EMS

16.  4.5.1 Structure and responsibility  The roles, responsibilities and authorities of personnel who manage, perform and verify activities, facilities and processes, shall be defined, documented and communicated in order to facilitate OH, S & E management.  The Organization shall appoint a member of top management (e.g. in large organization, a board or executive committee member) with particular responsibility for ensuring that OH,S & E management system is properly implemented and performing to requirements in all locations and spheres of operation within the organization.  4.5.2 Training, Awareness and competence  4.5.3 Consultation and Communication  4.5.4 Documentation  4.5.5 Document and Data control  4.5.6 Operational Control  4.5.7 Emergency Preparedness and Response

17. Checking and Corrective action Implementation and Operation Management Review Feedback from measuring performance Audit

18.  4.6.1 Performance measurement and Monitoring  Both qualitative and Quantitative measures.  Monitoring of the extent to which the organization’s OH,S & E objectives are met.  Proactive measure of performance that monitor compliance with the OH,S & E Management program & operational criteria.  Reactive measures with performance to monitor accidents, ill health, incidents (including Near Miss).  Recording of data and results of monitoring and measurement sufficient to facilitate subsequent corrective and preventive action analysis.

19.  4.6.2 Accident, Incident, non conformances and corrective action  The handling and investigation of (accidents, incidents, non conformances  Taking action to mitigate any consequences arising from accident, incidents or non-conformances.  The initiation and completion of corrective and preventive actions.  Conformation of the effectiveness of corrective and preventive action taken.

20.  4.6.3 Records and records management  OH, S & E records shall be legible,identifiable and traceable to the activities involved.  4.6.4 Audit  Determine whether or not the OH, S & E management :  Conforms to planned arrangements for OH, S & E. management including the requirements of this OH,S&E specification.  Has been properly implemented and maintained.  Is effective in meeting the organization’s policy and objectives.  Review the results of the previous audits.  Provide the information on the results of audits to management

21. Management Review Checking and Correction action Policy External Factors Internal Factors

22. Monitoring, Review and Audit of OHS&E

23.  Monitoring, review and audit  Essential elements of a health, safety & environment management system Policy Organising Planning & implementation Evaluation Action for improvement Audit Continual improvement Continual improvement

24.  ‘Most managers are aware of the need to keep a careful eye on financial performance, but many fail to apply the same approach to their management of health, safety & environment.

25. Active MonitoringReactive Monitoring Workplace inspections Safety samples Safety tours Safety surveys Audits Accident and sickness absence investigation Near misses / incident investigation Dangerous occurrences Accident / ill-health statistics Discussed in Element 7 Monitoring progressMonitoring failure

26.  Limitations  Hazards not visible  Hazards not present  Unsafe practices

27.  General workplace inspections  Statutory inspections  Compliance inspections  Commissioning inspections of new processes, premises or equipment

28.  Managers, supervisors and employees  Safety officer / adviser  Health, safety & environment representatives  Enforcement officers  Specific competent persons (e.g. insurance company inspector)

29.  Knowledge of workplace inspections  Understanding of the process, activity, or area  Knowledge of the hazards associated with the process, activity, or area  Knowledge of the acceptable performance standards required to control the hazards  Ability to complete a checklist, form and / or write a short report (as applicable)  Experience of carrying out inspections

30.  Condition of processes and other plant  Contractors  Electrical  Environmental conditions / transport routes  Fire protection  First-aid provision  Hand held / portable tools  Hazardous substances  Housekeeping / cleanliness  Lifting equipment  Lighting  Manual handling  Mechanical / machinery guarding  Noise  PPE  Pressure vessels  Safe access / egress  Signs and abstracts  Suitability of stored materials  Temperature / ventilation  Welfare conditions

31.  Identify actions to  Eliminate or control the hazards now, and  Prevent recurrence  Prioritise the actions to be taken  Set clear responsibilities and dates for action  Identify a review date

32.  Safety sampling  Safety tour  Safety survey

33.  Regular, random and timed workplace observations  Defects noted on pre-prepared sampling sheets  According to groups  According to code  Defects scored

34.  Unplanned, unscheduled workplace examination  General impression  Not recorded  Health, safety & environment profile raised

35.  Carried out by a specialist  Examines specific health, safety & environment aspect, e.g. fire safety  Determines whether management control:  Exists  Is adequate  Is used

36.  Reactive monitoring measures failure (accidents, dangerous occurrences, near-misses, ill-health, complaints, enforcement action)  Element 7

37.  Objectives achieved?  Effective risk controls implemented?  Effective communication, consultation and training?  Lessons learned from failures?  Information implemented?  Legal standards met?  Losses reduced?

38.  Purpose  Considers whether the management system  E xists  is A dequate  is U sed  Remember French Water EAU

39. AuditsInspections Tests the existence, adequacy and use of safety management systems Includes physical inspection, interviews and documentation checks Identifies organisational failures which are root causes of accidents and ill-health Very proactive Identifies hazards that are not controlled to a standard Physical inspection only Identifies unsafe conditions and some unsafe actions which are immediate causes of accidents Can be largely reactive if they lead to quick fix of immediate causes rather than corrective action of root causes

40.  Types  Internal / external  Whole or part of organisation  Contractors  Certification / registration

41.  Types  Internal / external  Management system  of the organisation  of contractors  Certification / registration

42.  Determine the extent of conformity with the management systems  Evaluate the capability of management to ensure compliance with legal requirements  Evaluate the effectiveness of the management system in meeting objectives  Identify areas for potential improvement of the management system

43.  Scope  Whole or part of an organisation  Carrying out an audit  8 steps  Internal / external audits  Advantages  Disadvantages

44.  Setting audit objectives  Selecting the audit team  Notifications and contact with the auditees  Information gathering  Interviews  Conclude  Report and presentation  Action by the organisation

45. Internal AuditsExternal Audits AdvantagesDisadvantages Cheaper Easier to arrange Less threatening More expensive More time required to organise More formal / threatening DisadvantagesAdvantages Influenced by internal relationships Not taken seriously May be biased, Assumptions may influence conclusions Less knowledge of internal relationships Increased formality Independent of internal competition Assumptions are less likely