2. GM Noise Database – Creating the Sound Status Report Dave Dickhaut UAW Industrial Hygiene – Lansing Delta Township Bob Chapman GM Program Manager, CHR

3. Background  The annual Sound Status Report (SSR) is completed using the on line GM Noise Database.  The database is a Citrix based program which stores all noise survey and sound status report information for General Motors facilities.  The following web address is a direct link to the program. All users must be approved for access to use the database. https://gmctx.ttsvcs.com/Citrix/XenApp/auth/login.aspx?CTX_FromLo ggedoutPage=1 https://gmctx.ttsvcs.com/Citrix/XenApp/auth/login.aspx?CTX_FromLo ggedoutPage=1

4. Background  The site Noise Committee is responsible for creating the previous year’s SSR  It is due on February 28 each year  It is a summary of all of the noise activities at the site during the calendar year

5. Your Role  As the IHT at your site, you will be involved in the creation of this report  You probably won’t enter the data, but you will assist in putting the data together in the Noise Committee  This presentation will go over the steps involved to create the SSR

6.  Step 1. Enter the web address (URL) in the to enter Citrix.

7.  Step 2. Click on Skip to Log on.

8.  Step 3. Login to the Citrix Web Interface with your GM User ID and GM Admin- assigned password (note: the password for this program is not linked or updated in concurrence to your GM on-line password).

9.  Step 4. Select the Noise icon to enter the live database

10.  Step 5. On the Main Menu screen, you should only see your site. Click on the site name (turns black), and then click on the Sound Status Report button.

11.  Step 6. Now you are in the Sound Status Report section of the database.  There are six separate Tabs.

12. Tab 1: Demographics  The data contained in the Demographics tab of the program contains the basic information about the facility.  Much of the data in this tab ends up in the first section of the Sound Status Report. Make sure that the year is listed as 2015 before you begin entering data.

13. The Noise Chairperson has this info Determine in the Noise Committee From the Sound Survey Report Summarize increases and/or decreases In numbers of people in the HCP At most GM sites it Is 85 dBA

14. Tab 2: Sound Survey Results  This tab contains data derived from the plant’s annual Noise Survey Report. The “meat” of the report.  The data required for this section will come from the report provided to the facility by ACA (or Phase 2).

15. This requires comparing the previous year’s Survey Report to the current year’s. Takes some time You simply count the # of profiles in the current Sound Survey Report Medical Provides This is a guess Taken right out of the Sound Survey Report summary table Medical can give the overall number; committee must break down by category

16. Tab 3: Studies and Complaints  Fields under this tab provide the plant an opportunity to create a narrative to answer questions about specific studies or complaints.

17. Straight Forward. Noise Committee Chair and Safety will Provide this information

18. Tab 4: HPD’s, Training, and Layouts  The HPD, TRAINING and LAYOUT page gathers data relative to the – types of hearing protectors worn –attenuation –number of people trained –number of layouts used in the plant –other information related to employee outreach

19. Medical typically provides the number & the training info Noise Committee Chair should know this; Safety as well General Stores should have a list of all HPDs available

20. Tab 5: Medical Data  This data is populated with Medical department information.  Note: The number of audiometric exams conducted and the number of people trained (Tab 4) must be at minimum the number of employees in the plant’s hearing conservation program (Tab 2).

21. This all comes from Medical

22. Tab 6: Certification  This is information that verifies that the SSR has been reviewed with the appropriate stakeholders of the plant prior to submission.  This tab is to be completed by the Noise Committee Chairman.

23.  Step 7. Once all information has been entered completely, select the Submit Report button.

24.  Step 8. Select Return to Main Menu button after submitting the report (at bottom of previous screen) Step 9. To print report, Click on Reports Button.

25.  Step. 10. Once in Reports menu, select the Sound Status tab on the far right

26.  Step 11. Ensure that the Year is changed to 2015 or the correct report will not be generated. Step 12. Click On Sound Status Report button

27.  Step 13. The report format will look similar to the picture below. You can select the “Print” function to print out a copy for your records.

28. What Happens with the SSR?  It is used by the Corporate Noise Chairperson to create the annual U.S. summary report  It is used by the site to make decisions for the new year and to communicate to the PSRB –E.g. Noise control project priorities