1. Guidelines for Project Management
Planning Wing
Planning Commission
Government of Pakistan

2. Project Management Policy
Utilize Natural and Economic Resources for Socio-Economic Welfare of the people
Achievement of targets and tangible returns
Supervision of Projects by competent persons and professionals
Project Director- Focal person

3. Project Management Policy
In case of Mega Projects – Consultants can be hired or other agencies
Projects are executed as per approved TORs, conditions, scope, targets and time frame.
Project Director submit reports on approved performs by Planning wing
Project Wing put all reports on PMES

4. Project Management Life Cycle Five Phases
Identification and Formulation
Appraisal and Approval
Implementation
Completion
Ex-post Evaluation

5. Project Identification
In Pakistan projects are identified by Ministries, Departments, Locals, Community, Corporations etc…
Projects are prepared on PC-1 Performa
For Mega Projects (above 300 million) feasibility report is required
Production Sector
Social Sector
Infrastructure Sector

6. Project Identification
For Feasibility PC-II Performa is submitted for approval
Based on feasibility PC-I is prepared and submitted for approval to relevant forum
Approval Authority
Cost Limit
Departmental Development Working Party (DDWP)
Up to 40 m
Central Development Working Party (CDWP)
Up to 500 m
Executive Committee of National Economic Council (ECNEC)
Above 500 m
Provincial Development Working Party (PDWP)
5000 m
Corporation and Autonomous Bodies
No Limit

7. Project Identification & Preparation
Identify Inputs, outputs, targets, outcome.
Sustainability after the completion of project
Viability of project in terms of Economic and Financial indicators
Principal Accounting Officer signed the PC-I and submit for approval

8. Project Appraisal & Approval
Project Assessment by Authorities
Review of financial, Social and Economic aspects
Review of work plan, data, conditions, justification of project, requirement
Availability of Resources
Also review Net Present Value, Future Value and Internal Rate of Return

9. Project Authorization
Sanctioned
DDWP
Ministry/Division
CDWP
P & D Division
ECNEC
After approval of Project concerned Ministry issued the Administrative Approval
Project starts the day the Administrative Approval is issued

10. Approved by Government
Project Activation
Hired
Above 100 million
Cost
Project Director
Otherwise
Additional Charge
To be Given
Pay Package
Approved by Government
notification
Project Allowance

11. Delegation of Power
Project Director has full financial and administrative powers
PAO (Principal Account Officer) delegate the Financial and Administrative powers if required

12. Allocation of Funds
To receive the funds from Ministry of Finance, project should be included in PSDP (Public Sector Development Projects) of current fiscal year.
Funds are allocated according to Work Plan submitted by Project Director
Funds are released in four installments based on Cash Plan

13. Project Implementation
Hiring of Staff as proposed in PC-1
Project Director is hired by PAO
Project Director is responsible for hiring of project staff
No approval is required from any forum if TORs are provided in PC-1
According to Work Plan, equipment is purchased and civil work is started

14. Financial Management
Project Director is responsible for utilization of funds according to TORs and provision in the PC-1
However PAO (Principal Account Officer) is answerable to Public Account Committee (PAC) in terms of efficient and economical conduct

15. Re-appropriation within Project Cost
Funds are released based on Cash/Work plan of the project.
Project Director utilize the funds according to TORs
However, sometime re-appropriation is necessary in case of inflation in material, supplies or any government imposed duties on certain items.

16. Re-appropriation within Project Cost
Funds are allocated in accordance to Cash/Work plan as submitted by PD to P&D
Funds are distributed according to defined budget heads in the project and PD has to strictly follow.
However, in various circumstances, re-appropriation could be made within the Cost of the Project.

17. Re-appropriation within Project Cost
Re-appropriation is made with the approval of PAO
The actual cost of the project is un-changed
Budget Head cannot be created without the approval of concerned forum.
PAO has power to move funds from one budget head to other with proper justification

18. Re-appropriation within Project Cost
In certain circumstances; consent of the Financial Advisor/Finance Division is pre-requisite:
From Development to Current expenditure
Employee related expenses
Lump-sum provision for expenditure included in grant may not be re-appropraited

19. Re-appropriation within Projects
Re-appropriation is not allowed from development Project to other development Project
If necessary, in the Mid Year Review Meeting a summary/proposal could be submitted to Planning Commission for transfer funds from slow projects to fast moving projects.

20. Project Monitoring
The monitoring process or procedure helps to remove the bottle necks, identify the errors and check and balance,
The project monitoring is based on time intervals and should be performed on regular basis
Monitoring has two types “Internal Monitoring” and “External Monitoring”

21. Project Monitoring Internal Monitoring External Monitoring Internal
Monitoring Cell
External
Monitoring Cell
Internal Monitoring is performed by
Concerned Ministry/Organization
External Monitoring is performed by
Provincial Planning & Development
Departments

22. Monitoring Methodology
Monitoring techniques or methodology should be adopted in view of time schedule, scope & targets, cost and performance
P&D has introduced new concept of Result Based Monitoring, which consist of the elements, Input, Output and Outcome,

23. Monitoring Phases Monitoring based on three phases. Starting Phase
Investment/Execution Phase
Completion/Operating Phase

24. Starting Phase In this the following measures to be taken;
Preparation of PC-1
Feasibility Analysis
Issuance of Administrative Approval
Hiring of Staff
Preparation of Cash/Work plans

25. Execution Phase In this the following measures to be taken;
Progress in all major areas
Errors and Bottle necks identification
Corrective Actions
Review Meetings
Significant deviations from original plan

26. Operating Phase In this the following measures to be taken;
Outcome measures
Output measures
Completion Reports
Evaluation Report