1. 1 Spring 2012 Training Materials Reading Mathematics Science

2. 2 Overview These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

3. 3 Overview These training materials are based on the Spring 2012 Reading, Mathematics, and Science Test Administration Manual. There are separate training materials for FCAT Writing and Spring 2012 Computer-Based Tests. Training materials are available in PearsonAccess under the Support tab.

4. 4 RMS Daily Administration Schedule Paper-Based Tests Day 1 – Monday, April 16 Grades 3, 4, 5Reading – Session 170 minutes Grade 6Mathematics – Session 170 minutes Grade 6Mathematics – Session 270 minutes Grades 7, 8, 9Reading – Session 170 minutes Grade 10 (paper accommodations) Reading – Session 170 minutes Day 2 – Tuesday, April 17 Grades 3, 4, 5Reading – Session 270 minutes Grades 7, 8, 9Reading – Session 270 minutes Grade 6 (paper accommodations) Reading – Session 170 minutes Grade 10 (paper accommodations) Reading – Session 270 minutes All GradesMake-up Testing

5. 5 RMS Daily Administration Schedule Paper-Based Tests Day 3 – Wednesday, April 18 Grades 3, 4, 5Mathematics – Session 1 70 minutes Grades 7, 8Mathematics – Session 1 70 minutes Grades 7, 8Mathematics – Session 2 70 minutes Grade 6 (paper accommodations) Reading – Session 2 70 minutes All GradesMake-up Testing Day 4 – Thursday, April 19 Grades 3, 4, 5Mathematics – Session 2 70 minutes All GradesMake-up Testing Day 5 – Friday, April 20 All GradesMake-up Testing

6. 6 RMS Daily Administration Schedule Paper-Based Tests Day 6 – Monday, April 23 Grades 3 – 8Make-up Testing Day 7 – Tuesday, April 24 Grade 5Science – Session 180 minutes Grades 3 – 8Make-up Testing Day 8 – Wednesday, April 25 Grade 5Science – Session 280 minutes Grades 4 – 8Make-up Testing Days 9 and 10 – Thursday, April 26 and Friday, April 27 Grades 4 – 8Make-up Testing NOTE: Sessions for all two-session subject tests are now referred to as Sessions 1 and 2

7. 7 RMS Daily Administration Schedule GRADE 8 FCAT 2.0 SCIENCE Districts may administer Grade 8 FCAT 2.0 Science on Day 4, Day 5, Day 6, Day 7, OR Day 8 of the testing window. This must be a DISTRICT (not a school-by-school) decision. Both 80-minute sessions of the Grade 8 FCAT 2.0 Science assessment must be administered in one day. Each district must notify the FDOE of the selected Grade 8 FCAT 2.0 Science administration day.

8. 8 RMS Daily Administration Schedule MAKE-UP TESTING Make-up testing may begin on Day 2 and continue through Day 10, as applicable. All Grade 9 FCAT 2.0 Reading tests and paper- based Grade 10 FCAT 2.0 Reading tests must be completed by Friday, April 20. All Grade 3 testing must be completed by Tuesday, April 24.

9. 9 RMS Daily Administration Schedule Grade 6 FCAT 2.0 Reading Grade 6 FCAT 2.0 Reading is a computer-based test and will be administered in two 70-minute sessions over two days. The FCAT 2.0 testing window is April 16 – 27. Districts may begin scheduling Grade 6 FCAT 2.0 Reading sessions on Day 2 and may schedule sessions each day for the remainder of the testing window, if needed. Paper-based tests (accommodations only) should be administered on Day 2 and Day 3 of the testing window, with make-up testing administered through Day 10, as needed.

10. 10 RMS Daily Administration Schedule Grade 10 FCAT 2.0 Reading Grade 10 FCAT 2.0 Reading is a computer-based test and will be administered in two 70-minute sessions over two days. The FCAT 2.0 testing window is April 16 – 27. Districts may begin scheduling Grade 10 FCAT 2.0 Reading CBT sessions on Day 1 and may schedule sessions each day through Day 10, if needed. Paper-based tests (accommodations only) should be administered on Day 1 and Day 2 of the testing window, with make-up testing administered through Day 5, as needed.

11. 11 RMS Daily Administration Schedule FCAT 2.0 Reading Retake FCAT 2.0 Reading Retake is a computer-based test. CBT sessions may be scheduled during the entire Retake window (April 9 – April 20). The FCAT 2.0 Reading Retake is administered in two sessions over two days. Students may have up to half the length of a typical school day to complete each session. Districts must select one week within the testing window to administer paper ‐ based FCAT 2.0 Reading Retakes (accommodations only). All sites in each district must administer the paper-based FCAT 2.0 Reading Retake on the same day, as specified by the district, with make-up testing administered as needed.

12. 12 RMS Daily Administration Schedule FCAT Mathematics Retake FCAT Mathematics is a computer-based test. CBT sessions may be scheduled during the entire Retake window (April 9 – April 20). Students may have up to the length of a typical school day to complete the test but must complete the test in one day. Districts must select one week within the testing window to administer paper-based FCAT Mathematics Retakes (accommodations only). All sites in each district must administer the paper-based FCAT Mathematics Retake on the same day, as specified by the district, with make-up testing administered as needed.

13. 13 RMS Daily Administration Schedule FCAT READING RETAKE The FCAT Reading Retake is offered in paper- based and computer-based formats; districts may select the delivery mode by school. Students may have up to the length of a typical school day to complete the test but must complete the test in one day.

14. 14 RMS Daily Administration Schedule Paper-Based FCAT READING RETAKE Districts must select one week within the testing window to administer paper-based FCAT Reading Retakes (accommodations only). All sites in each district must administer the FCAT Reading Retake on the same day, as specified by the district, with make-up testing administered as needed.

15. 15 RMS Daily Administration Schedule Computer-Based FCAT READING RETAKE Schools administering the CBT FCAT Reading Retake may schedule sessions during the entire Retake window (April 9 – 20). Any paper-based accommodations must be administered on the day designated by the district, with make-up testing administered as needed.

16. 16 What’s New STUDENT PLEDGE Prior to testing, students are required to read and sign a student pledge. If a student refuses to sign, this must be noted in the record of required administration information, but the student should be allowed to test. Location of student pledge: –Test Book/Test and Answer Book – RMS –Page after the Welcome Screen – CBT

17. 17 What’s New SEATING CHARTS Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. All seating charts must indicate the front and back of the room, as well as the direction the students are facing. If students are moved to a different location during testing, a new seating chart must be created and maintained for this location.

18. 18 What’s New TEST ADMINISTRATORS ALL test administrators must be certified educators. Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Certification numbers must be recorded on this document. The FCAT/FCAT 2.0 Administration and Security Agreement has been revised to emphasize the importance of proper training and the possible consequences of test administration irregularities. –NOTE: Printed Spring RMS Manuals contain an incorrect version of the agreement in Appendix C. Copies of the correct version will be sent with manual shipments. The manual posted to PearsonAccess contains the correct version, and the correct agreement is also posted as a separate PDF. Please ensure the correct agreement is distributed to appropriate staff. The CBT manual contains the correct agreement.

19. 19 What’s New RETURN LABELS BLUE labels – Grade 3 TO BE SCORED Materials RED labels – Grades 4 – 8 TO BE SCORED Materials PEACH labels – Grades 9, 10, and Retake TO BE SCORED Materials WHITE labels – TO BE SCORED Special Documents YELLOW labels – All NOT TO BE SCORED Materials, including Special Documents

20. 20 What’s New Only FOUR elements are now required to be correct on all student PreID labels: –Student name –Student ID number –District number –School number If this information is correct, even if other information, including grade level, is incorrect, use the label. If any of this information is incorrect, grid the correct information on a new test document.

21. 21 What’s New GRADE 5 FCAT 2.0 SCIENCE Two 80-minute sessions over two days NO reference sheet Test Book and Answer Book GRADE 8 FCAT 2.0 SCIENCE Two 80-minute sessions in one day Periodic Table of the Elements Approved 4-function calculator Test Book and Answer Book

22. 22 What’s New Districts must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.). Materials for K–8 Virtual Continuity (Florida Virtual Academy) Program students will no longer be returned in separate envelopes. Schools will fill out a Document Count Form for these students and return them as they would other special program students. Sessions for all two-session subject tests are now referred to as Sessions 1 and 2.

23. 23 What’s New Each large print test materials kit contains a regular print answer document. –School/district personnel are responsible for preparing the grid sheet of the regular print answer document and returning it with the large print test materials. –The student’s responses will be transcribed into the regular print document by the contractor. Braille test books have been divided into separate volumes. –The braille tests for Grades 3–10 FCAT 2.0 Reading, Grades 3– 8 FCAT 2.0 Mathematics, Grades 5 and 8 FCAT 2.0 Science, and FCAT 2.0 Reading Retake include separate volumes for Session 1 and Session 2. –The braille tests for FCAT Reading Retake and FCAT Mathematics Retake are divided into Volume 1 and Volume 2.

24. 24 Reminders Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. District assessment coordinators must ensure that all school administrators, school assessment coordinators, test administrators, and proctors receive adequate training prior to test administration. All personnel involved in test administration must read and sign an FCAT/FCAT 2.0 Administration and Security Agreement (corrected version provided online and in manual shipments). Test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix C.

25. 25 Reminders Students may not have any electronic or recording devices including, but not limited to, cell phones and smart phones, at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. Students and parents must be made aware of this policy prior to testing.

26. 26 Reminders If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy. If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day.

27. 27 Reminders A student with the accommodation of extra time must complete one session before continuing to the next session. Test administrators are required to use ALL of the allotted time in each session and should not end a session early. FCAT 2.0 Rulers for Session 2 only of Grades 3 and 4 Mathematics will be provided on perforated sheets with other test materials. Rulers must not be distributed for Session 1.

28. 28 Reminders There is only one Document Count Form for the Reading, Mathematics, Science, and Retake documents, including all special documents. The accuracy of the NUMBER OF TO BE SCORED DOCUMENTS on Document Count Forms should be verified prior to returning materials. An inaccurate number on the form will delay the scanning process.

29. 29 Students to be Tested In general, all Florida public school students enrolled in tested grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled.

30. 30 Students to be Tested Grades 10–Adult (AD) Students Students who entered Grade 9 in Fall 2009 and beyond participate in Grade 10 FCAT 2.0 Reading/FCAT 2.0 Reading Retake. First-time Grade 10 students who entered Grade 9 in Fall 2010 and beyond do NOT take an FCAT/FCAT 2.0 Mathematics test. Students enrolled in Grade 10 participate in FCAT 2.0 Reading regardless of any ACT or SAT concordant scores on file.

31. 31 Students to be Tested Special Program Students Make arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship). Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart on page 10 of the manual.

32. 32 Students to be Tested English Language Learners (ELLs) Per the Department’s Office of Student Achievement through Language Acquisition, all ELLs are expected to participate in statewide assessments. All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science tests no matter how long these students have been receiving services.

33. 33 Students to be Tested English Language Learners (ELLs) If an ELL has been receiving services in an English for Speakers of Other Languages (ESOL) program operated in accordance with an approved ELL plan for one year or less AND a majority of the student’s ELL committee determines that it is appropriate, the ELL may be exempt from this FCAT 2.0 Reading administration. Exempt ELLs must participate in the English proficiency assessment or they will be counted as “not assessed” and this will impact the participation rate calculation.

34. 34 Students to be Tested Students With Disabilities All students with disabilities participate in the statewide assessment program by taking one of the following: –FCAT/FCAT 2.0 without accommodations, –FCAT/FCAT 2.0 with accommodations, or –Florida Alternate Assessment. All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. See Appendix A of the manual for information regarding accommodations.

35. 35 Elementary School Test Materials GRADEDOCUMENT TITLE ITEM TYPE Multiple Choice Gridded Response 3 Reading Test and Answer Book  Mathematics Test and Answer Book FCAT 2.0 Ruler (session 2 only)  4 Reading Test and Answer Book  Mathematics Test and Answer Book FCAT 2.0 Ruler (session 2 only)  5 Mathematics Test and Answer Book Mathematics Reference Sheet  Reading Test Book Reading Answer Folder  Science Test Book Science Answer Book 

36. 36 Middle School Test Materials GRADEDOCUMENT TITLE ITEM TYPE Multiple Choice Gridded Response 6 Reading Test Book Reading Answer Folder (Accommodations only)  Mathematics Test Book Mathematics Answer Book Mathematics Reference Sheet  7 Reading & Mathematics Test Book Reading & Mathematics Answer Book Mathematics Reference Sheet Calculator  8 Reading & Mathematics Test Book Reading & Mathematics Answer Book Mathematics Reference Sheet Calculator  Science Test Book Science Answer Book Periodic Table Calculator 

37. 37 High School Test Materials GRADEDOCUMENT TITLE ITEM TYPE Multiple Choice Gridded Response 9 Reading Test Book Reading Answer Folder  10 Reading Test Book Reading Answer Folder (Accommodations only)  Retake FCAT 2.0 Reading Retake Test and Answer Book (Accommodations only)  FCAT Reading Retake Test and Answer Book  FCAT Mathematics Retake Test and Answer Book (Accommodations only) Mathematics Reference Sheet Calculator 

38. 38 Preidentified Student Labels School personnel must adhere to the following policies as they prepare student materials: –Only the school assessment coordinator and school personnel designated by the building/site administrator may open the shrink- wrapped packages and affix labels. Secure books must not be opened. –Do not use student labels from previous administrations. –Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing. –All secure materials must be returned to locked storage and remain there until testing.

39. 39 Preidentified Student Labels Verify that the student is still enrolled and will be tested. Verify the information on the PreID Roster against the school’s student information database. FOUR elements MUST be correct on a student PreID label: –Student name –Student ID number –District number –School number Destroy labels in a secure manner if ANY of this information is incorrect. If any other preidentified information (e.g., grade level) is incorrect, use the label.

40. 40 Preidentified Student Labels Affix the label in the box in the lower left corner of the student grid sheet. Do not remove labels once they have been affixed. Do not place a label over another label.

41. 41 Preidentified Student Labels If the student name, student ID number, district number, OR school number is INCORRECT on a USED answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document. Ensure the replacement document has the same form code if the replacement is one of the following: –Grade 3 Reading Test and Answer Book –Grade 3 Mathematics Test and Answer Book –Grade 4 Reading Test and Answer Book –Grade 4 Mathematics Test and Answer Book –Grade 5 Mathematics Test and Answer Book

42. 42 Preidentified Student Labels The test administrator must grid ALL DNS bubbles on the answer document that contains the incorrect label and return it with all other NOT TO BE SCORED materials. The test administrator must then grid the correct student information on the replacement document. If any student information is missing from a student label that has been affixed to a document, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner. Do not use a preidentified document for any student other than the student for whom it is preidentified.

43. 43 Security Numbers A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books). Written documentation of the number ranges must be maintained at all times during distribution and return of materials. –Pre-populated Administration Record/Security Checklists are provided with lists of security numbers for all secure documents assigned to each school –A blank copy of the checklist is provided in Appendix C of the manual

44. 44 Security Numbers As directed by the school coordinator, the test administrator may use the pre-populated Administration Record/Security Checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers. Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing. Security numbers of secure materials not already listed on the checklist (e.g., materials distributed from district overage) MUST be added to the record with the names of the students to whom the test materials are assigned.

45. 45 Pre-populated Security Checklist In Pearson Access: Test Setup > Order Additional Materials and Tracking > Reports Select “Security Checklist Detail” from the drop-down list

46. 46 Test Invalidation A test MUST be invalidated if either of the following circumstances occurs: –A student has an electronic device during testing. –A student is cheating during testing. A test MAY be invalidated if one of the following circumstances occurs: –A student becomes ill and is unable to finish. –A student is not allowed the correct amount of time. –A error occurs in the administration of an accommodation. –An error occurs in test administration or procedures. –A student is disruptive during testing. –A student works in the wrong session.

47. 47 Test Invalidation District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised. When a student’s test is invalidated for any reason, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials. More information about test invalidation and instructions for defective materials may be found on pages 20-22 of the manual.

48. 48 Testing Location The test should be administered in a room that has comfortable seating, good lighting, and sufficient workspace. There must be at least three feet between students. Make sure that students are not facing each other when seated at tables and are not in seating (stadium or staggered) that allows them to easily view other students’ answers. Students may not have access to any unauthorized aids.

49. 49 Required Administration Information Test Administrators must record and maintain the following Required Administration Information: –Students assigned to the room –Attendance information –Test group code –Unique security number of secure documents assigned to each student –Grade level –Signatures of test administrator and school assessment coordinator –Dates for when documents are received and returned

50. 50 Seating Charts An accurate seating chart must be maintained for each testing room for each test session. Seating charts must capture the following information: –the room name/number –student names and their location in the room during testing –date –session starting time –test administrator name –names of proctors (if applicable) –test group code All seating charts must indicate the front and back of the room, as well as the direction the students are facing. If students move around or change seating during a test session a new seating chart must be created.

51. 51 Security Log A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

52. 52 Test Administrator before testing Assemble Materials –Test Administration Manual is needed on the day of testing to read scripts to students, to ensure accurate timing for test sessions, and as a reference to avoid testing irregularities. –Test Group Codes will be provided by your School Assessment Coordinator; a unique code must be provided to students for each session, as indicated in the scripts. –Test Administrator Checklist (located in Appendix C)

53. 53 Test Administrator before testing Assemble Materials (cont’d) –Signs (located in Appendix C) Do Not Disturb (posted on entrances to the testing room) Session (displayed for students) Electronic Devices (displayed for students) –Security Log (located in Appendix C) –Seating Chart for each test session –Record of Required Administration Information –Pencils for students, if needed –Watch or Clock to keep accurate time during testing

54. 54 Test Administrator before testing Assemble Materials (cont’d) –Cover sheets (located in Appendix C) to separate test materials –Calculators for Grades 7, 8, and Retake Mathematics, as well as Grade 8 Science –Test Materials will be distributed on the day of testing

55. 55 Test Administrator before testing Sign and return an FCAT/FCAT 2.0 Security Agreement, which indicates that the test administrator: –Has received training –Has read the Test Security Statute and State Board Rule –Has read all applicable portions of the Test Administration Manual –Understands and agrees to adhere to all test security and administration policies and procedures Sign and return a Test Administrator Prohibited Activities Form (certification numbers must be recorded on this form)

56. 56 Test Administrator before testing Communicate Testing Policies to Parents and Students –Electronic Devices Policy—If students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing. –Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. –Student Pledge—Students will be asked to sign a pledge prior to testing indicating that they will not give or receive unauthorized help during the test. If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated.

57. 57 Test Administrator during testing Ensure that you have a Security Log, a seating chart, and a form to collect required administration information for your room. Maintain these documents during testing. Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes. Keep accurate time for each test session and display times for students.

58. 58 Test Administrator during testing Supervise test administration and ensure the following: –Students are using only No. 2 pencils –Students do not have books, notes, scratch paper, or electronic devices of any kind (except approved four- function calculators, if applicable) during testing, even if they do not use them –Students have signed the student pledge –Students do not talk or make any disturbance –Students are working independently –Students are working in the correct session and recording their answers in the appropriate area

59. 59 Test Administrator during testing It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. While you may encourage students to continue working, you may not talk with them about test items or help them with their answers. If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. Test materials may not be returned to students once the materials have been collected.

60. 60 Test Administrator after testing Make sure that each student returns his or her test and answer book, and indicate on your record of required administration information that each book is returned. Report any missing test materials and/or test security irregularities to your school assessment coordinator immediately. Ensure that the box in the top left corner of the student grid sheet has been completed by each student and that the gridded or preidentified information is accurate and complete. Return all materials to your school assessment coordinator, as described on pages 236-237 of the manual.

61. 61 School Coordinator before testing Receive Materials/Maintain Security –Box contents are listed on pages 238-239 of the manual. –Keep materials secure at all times. –No more than three individuals may have access to the locked storage area. –Do not open shrink-wrapped materials or begin preparing (applying student labels) more than one week prior to testing –Save the original boxes for returning special document materials. –Ensure that an adequate supply of working calculators is available prior to the beginning of test administration. –If you need additional materials or if you have questions, contact your district assessment coordinator.

62. 62 School Coordinator before testing Train Test Administrators and Proctors –You are responsible for training all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. –Test Administrators must be certified educators. –Test administrators who will be administering the test to students using large print, braille, and/or one-item-per-page materials must be trained in the use of those test materials. –For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.

63. 63 School Coordinator before testing Train Test Administrators and Proctors –Distribute Test Administration Manuals and instruct administrators to read all appropriate sections. Make sure they have manuals on each day of testing. –Ensure all test administrators maintain the following according to the requirements in the manual: Records of Required Administration Information Seating Charts Security Logs –Review test security policy and procedures and collect the following: Signed Security Agreements Signed Test Administrator Prohibited Activities Agreement

64. 64 School Coordinator before testing Prepare for Testing –Distribute Test Group Codes to Test Administrators –Assign Proctors to test sessions Proctors are required for rooms where 30 or more students are tested It is strongly encouraged to assign proctors to rooms where fewer than 30 students are tested –Provide appropriate test settings Ensure visual aids are covered or removed There must be at least 3 feet between students Test in classrooms whenever possible –Make arrangements to test special program students not enrolled in your school, if any

65. 65 School Coordinator during testing Supervise Test Administration –Provide test administrators with additional materials during testing, as necessary. –Monitor each testing room to ensure that test administration and test security policies and procedures are followed. –Be available during testing to answer questions from test administrators. –Make sure that Security Logs, seating charts, and records of required administration information are being maintained in each testing room.

66. 66 School Coordinator during testing Maintain Security –After ANY administration, initial OR make-up, materials must be returned to you immediately. –Materials must be placed in locked storage between test sessions. –Secure materials should never remain in classrooms or be taken from the school’s campus overnight. –Report any testing irregularities or security breaches to your District Assessment Coordinator immediately.

67. 67 School Coordinator after testing Verify that all distributed secure materials have been returned. Notify the District Assessment Coordinator immediately if any secure materials are missing. Check for and remove any stray reference sheets or periodic tables from the test documents (Grades 5–8 and Retake Mathematics and Grade 8 Science). Make copies of the records of required administration information collected by test administrators and file the copies. Make copies of all Security Logs and seating charts and file the copies. Ensure that the DNS bubble has been gridded on invalidated tests and place the tests with TO BE SCORED materials.

68. School Coordinator after testing Store any hand-held, approved four-function calculators as directed by the district assessment coordinator. File the FCAT/FCAT 2.0 CBT Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements. Copy the seating charts, required administration information, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.

69. 69 School Coordinator after testing Document Count Forms –Verify that you have included all documents from make-up sessions before you complete the forms. –Complete Document Count Forms by following the instructions on the form. There is only one version of the count form (includes special documents and Retakes). –For Grades 3–10 TO BE SCORED materials, complete a separate Document Count Form for each grade level and document type. –Retake TO BE SCORED materials must be sorted by document type ONLY (you may place materials for more than one grade level under one Document Count Form).

70. 70 School Coordinator after testing Document Count Forms –Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records. If you need additional count forms, contact your district assessment coordinator. –Place each completed form on top of the first stack of corresponding TO BE SCORED answer documents. –Separate Document Count Forms must be completed for any special program student documents (Home Ed, Virtual School, etc.).

71. 71 School Coordinator after testing Document Count Forms –The information on the Document Count Form will be used for scoring purposes. If information (e.g., school number) on the Document Count Form conflicts with information on a PreID label or a student grid sheet, the information on the Document Count Form will be used. Therefore, it is vital that all information on this form be accurate. –See pages 244-249 of the manual for more detailed instructions.

72. 72 Ensure that the correct district and school numbers are gridded Grid the correct document type, number of documents under the form, and special document type, if applicable

73. 73 School Coordinator after testing Paper Bands Documents for each grade level and document type must be banded separately. You may use more than one paper band per grade level and document type, if necessary. Follow these steps for each paper band you use: –In the space labeled District/School Number, write your district number and your school number OR the special program school number. –Count the number of TO BE SCORED answer documents that will be banded in each paper band. Write that number under Number of TO BE SCORED Documents Contained in This Paper Band.

74. 74 School Coordinator after testing Paper Bands Under Number of Banded Stacks per Document Count Form, number the paper bands 1 of n, 2 of n, etc., where n is the total number of banded stacks per Document Count Form. Place a paper band around each stack of TO BE SCORED answer documents. The Document Count Form must be under the paper band on top of the stack labeled 1 of n. Seal the paper band and be sure that it securely holds the documents. Do not use staples, paper clips, or tape.

75. 75 School Coordinator after testing Use this chart on page 10 of the manual when completing Document Count Forms and Paper Bands.

76. 76 School Coordinator after testing Return Labels PEACH LABELS Grades 9-10 & Retake TO BE SCORED BLUE LABELS Grade 3 TO BE SCORED

77. 77 School Coordinator after testing Return Labels RED LABELS Grades 4-8 TO BE SCORED YELLOW LABELS All NOT TO BE SCORED (including special documents)

78. 78 School Coordinator after testing Return Labels WHITE LABELS Special Documents TO BE SCORED

79. 79 School Coordinator after testing Package Materials for Return –Place Reading, Mathematics, and Science TO BE SCORED materials in the boxes according to the diagram on page 252 of the manual. –You may place materials for more than one grade level in a box. –Place the appropriate colored label in the square on the top of each box that reads “Apply return shipping label here.” –Labels may be placed over any existing shipping labels (e.g., vendor or carrier labels). Do not copy labels. –If you need additional return labels, contact your district assessment coordinator.

80. 80 School Coordinator after testing District Assessment Coordinator ONLY Boxes –Place the following non-secure materials in the District Assessment Coordinator ONLY boxes: Test administration manuals, unused paper bands, unused count forms, and unused labels Original records of required administration information Original Security Logs Work Folders (used and unused) Original seating charts –Seal the boxes. –Write District Assessment Coordinator ONLY on the side of each box.

81. 81 Special Documents Pages 265-300 of the manual contain specific information and instructions regarding Special Documents (Large Print, Braille, One-Item-Per-Page). Each document type has its own section and set of instructions for Test Administrators and School Assessment Coordinators. Appropriate personnel must familiarize themselves with the information in this section, including: –Test configurations and materials needed for testing –Special Scripts/Instructions for students who test using Special Documents –Student Responses –Providing Accommodations –Preparing Special Documents for return

82. 82 Administration Accommodations Appendix A of the manual contains detailed information regarding administration accommodations for students with disabilities and English language learners. All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

83. 83 Test Security Statue and Rule Appendix B of the manual contains the following: –Florida Test Security Statute (1008.24) –Florida State Board of Education Test Security Rule (6A- 10.042) All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix B prior to signing a Security Agreement.

84. 84 Ancillary Materials Appendix C contains the following documents to be copied and used prior to, during, or after testing: –Test Administrator Prohibited Activities Agreement –FCAT/FCAT 2.0 Security Log –Administration Record/Security Checklist (blank) –Checklists Test Administrator School Coordinator District Coordinator –Signs Electronic Devices Do Not Disturb Sessions 1 and 2 –Cover Sheets –Do not use the FCAT/FCAT 2.0 Administration and Security Agreement in Appendix C – the correct version will be sent with manuals and is posted on PearsonAccess

85. 85 PearsonAccess Resources The following materials may be found on the PearsonAccess website under the Support tab: –Test administration manuals –Forms to report missing materials and test irregularities/security breaches –Training materials –Comment forms –Blank Administration Record/Security Checklist –Security Log –Materials Return Lists –Braille Scripts

86. 86 Comment Forms After testing, test administrators, school coordinators, and district coordinators are encouraged to complete an RMS comment form located at www.PearsonAccess.com/fl under the Support tab.www.PearsonAccess.com/fl Thank you for your valuable feedback!