1. Hernando County Fleet Maintenance

2. Hernando County Fleet 3 Major Functions Acquisition and Surplus of Equipment Acquisition and Surplus of Equipment Maintenance and Repair Maintenance and Repair Fueling Operations Fueling Operations

3. FLEET RESPONSIBILITY Monitor Replacement Program Monitor Replacement Program Prepare New Vehicle For Service Prepare New Vehicle For Service Dispose Of Surplus Vehicles And Equipment Dispose Of Surplus Vehicles And Equipment

4. VEHICLE & EQUIPMENT REPLACEMENT CRITERIA Must Meet 2 Of 3 Criteria Must Meet 2 Of 3 Criteria –Age – Life Cycle In Months –Mileage/Hours – Listed For Each Class Of Equipment –Repair Costs – Parts And Labor Costs Meet Or Exceed 50% Of Original Vehicle Cost

5. Extended Life Cycling Motor vehicles that are in usable and working condition may be retained even though the standards permit replacement, provided the motor vehicle can be used or operated an additional length of time without excessive maintenance cost or substantial reduction in resale value. Motor vehicles that are in usable and working condition may be retained even though the standards permit replacement, provided the motor vehicle can be used or operated an additional length of time without excessive maintenance cost or substantial reduction in resale value.

6. Economic Theory of Vehicle Replacement

7. Replacement equipment is identified in February with OMB, Replacement equipment is identified in February with OMB, Departments give input for upgrades or deletions Departments give input for upgrades or deletions Departmental requests are reviewed by a committee of the fleet manager, director of purchasing and assistant county administrator Departmental requests are reviewed by a committee of the fleet manager, director of purchasing and assistant county administrator PROCESS

8. SURPLUSING EQUIPMENT Once old equipment meets replacement criteria and a replacement is received, the old equipment is sold at auction. Once old equipment meets replacement criteria and a replacement is received, the old equipment is sold at auction.

9. How Does The Fund Work? Monthly department charges go into fund Monthly department charges go into fund Replacement vehicles are paid for out of this fund Replacement vehicles are paid for out of this fund Fund is designed to account for vehicle/equipment price increases Fund is designed to account for vehicle/equipment price increases Auction monies are used to help offset price increases Auction monies are used to help offset price increases

10. Maintenance and Repair

11. Fleet ranges from lawn mowers to large bulldozers Each class of equipment has different maintenance requirements

13. Maintenance and Repair Preventive Maintenance (PM's) intervals are established by manufacturer recommendations (76 MFG) Preventive Maintenance (PM's) intervals are established by manufacturer recommendations (76 MFG) PM intervals vary by classification requirements PM intervals vary by classification requirements 4 PM levels 4 PM levels Failure to meet mfg requirements can result in voiding the warranty Failure to meet mfg requirements can result in voiding the warranty

14. Maintenance and Repair A predictive maintenance program has been implemented through oil sampling Problems can be caught prior to failure saving repair costs and downtime Running to failure can cost 2 to 3 times more to repair

15. Proper Staffing Maintenance Repair Factor (MRF) is used to determine proper staffing levels MRF is established by the National Association of Fleet Administrators (NAFA)

17. Parts Parts are purchased from the bid process or Sheriff's contract 95% of tires placed on consignment Agreement to place filters on consignment currently under review

18. Operating Budget Fleet is an internal service department Fleet must operate like an independent business Fleets goal is to break even

20. Fueling Operations 3 Fueling locations Fuel Central (DPW Facility) Fuel Central (DPW Facility) Utilities (Wiscon) Utilities (Wiscon) Landfill Landfill

21. Fueling Operations Fleet maintains fuel inventory Fleet maintains fuel inventory Fleet maintains fuel records for each department Fleet maintains fuel records for each department Fleet maintains fuel records for each vehicle Fleet maintains fuel records for each vehicle No state or county tax on fuel No state or county tax on fuel

22. Fuel Operations Fuel is marked up 10% to cover the following: Fueling equipment maintenance Fueling equipment maintenance Fueling equipment updates Fueling equipment updates