1. SOW / Open Workbench By Wilmer Arellano Spring 2008

2. Please download and install http://www.openworkbench.org/ http://www.openworkbench.org/index.ph p?option=com_docman&Itemid=55 http://www.openworkbench.org/index.ph p?option=com_docman&Itemid=55

3. References Some Excerpts from the book: Karl T Ulrich and Steven D. Eppinger. (2004). Product Design and Development. Third Edition. Mc Graw Hill, Irwin. ISBN-13: 978-0-07-247146-5. Some Excerpts from the book “Engineering Design, a Project Based Introduction”, second edition by Clive I. Dym and Patrick Little. John Wiley and Sons, Inc. ISBN 0-471-25687-0 http://en.wikipedia.org/wiki/Statement_of_work http://en.wikipedia.org/wiki/Work_breakdown_structure http://www.maxwideman.com/musings/wbswar.htm http://www.inforapid.com/ http://office.microsoft.com/en- us/assistance/HA011361531033.aspx#Step%201 http://www.openworkbench.org/

4. Project management Project management is the activity of planning and coordinating resources and tasks to achieve the project goals.

5. Statement Of Work (SOW) A statement of work (SOW) is a document used in the Project Development that organizes information about: Scope of Work, Describes the work to be done in detail and specifies the hardware and software involved and the exact nature of the work to be done. Location of Work, Describes where the work is to be performed. Specifies location of hardware and software and where people will meet to perform the work. Period of Performance, This specifies the allowable time for projects, such as start and finish times. Deliverables Schedule, This part list the specific deliverables, describing what and when it is due. Who is responsible for what. Similar to an estimate of somebody fixing your roof

6. Work Breakdown Structure (WBS) The WBS is the hierarchical list of the project's phases, tasks and milestones Phase: A group of related tasks that completes a major step in a project. Task: An activity that has a beginning and an end. Project plans are made up of tasks. Milestone: A reference point marking a major event in a project and used to monitor the project's progress. Scope: The combination of all project goals and tasks, and the work required to accomplish them. The scope translates into the timeline and budget. Budget: The estimated cost of a project. http://office.microsoft.com/en- us/assistance/HA011361531033.aspx#Step%201

7. Work Breakdown Structure (WBS) This is what we want Deliverables based WBS http://en.wikipedia.org/wiki/Work_breakdown_structure#Example_of_a_work_breakd own_structure

8. Work Breakdown Structure (WBS) The 100% rule The rule applies at all levels within the hierarchy: the sum of the work at the “child” level must equal 100% of the work represented by the “parent” and the WBS should not include any work that falls outside the actual scope of the project, that is, it cannot include more than 100% of the work The best way to adhere to the 100% Rule is to define WBS elements in terms of deliverables.

9. Phase: A group of related tasks that completes a major step in a project. Task: An activity that has a beginning and an end. The end is marked by a deliverable

10. Work Breakdown Structure (WBS) The WBS is the hierarchical list of the project's phases, tasks and milestones Phase: A group of related tasks that completes a major step in a project. Task: An activity that has a beginning and an end. Project plans are made up of tasks. Milestone: A reference point marking a major event in a project and used to monitor the project's progress. Milestones will show in the Gantt Chart

11. Example

15. Possible Research (Missing Percentages)

17. This is just an example, you can customize as you like.

18. In Favorites Gantt Charts, double-click the little square and enter: A new Phases with: Name Category And ID Make sure to select phase

19. The first phase has been created

20. In Favorites Gantt Charts, double-click the little square and enter: The Tasks with: Names Category And ID Duration Make sure to select task

21. The first task has been entered

22. This is how it would look after all tasks for the first phase have been entered

23. To indicate task’s dependencies drag from the end of one task to the beginning of the next one

24. Click here to auto- schedule

25. This is how it would look like Red Color indicates the Critical Path

27. Project with two phases included It is a coincidence that the two phases have same duration

28. Click to see the PERT The zoom commands were used to fit the chart in the window

29. On planning, Resource assignment, double click the little square to enter the resources and their costs

30. Do the same for non labor resources Use Equipment for Space

31. You can add the cost of components as “material”

32. Right click on the tasks and select assignment to assign resources to the tasks

33. Select Resource and click on Assign Enter estimated hours in Estimate

34. As components were entered with a rate of $100, 1.5 will represent $150

35. The yellow color indicates that the task is low in resources, more hours or space or equipment, etc are needed If you need to add a new task or phase in between tasks or phases, right click the square and select insert task

36. There will be a problem if you click schedule again

37. As the Audio Interface Module and the Mixer Module were using the same resources, they were converted to sequential. You would need to add more resources to keep the tasks in parallel The zoom commands were used to fit the chart in the window

38. Another Low Frequency Engineer was included Two more Lab Spaces were included It was not necessary increase the project duration

39. Click on controlling and then Revise Schedule to see the budget

40. Set The base Line Updating The Project Status

43. The task bar changes colour to reflect status (Red / Blue – Not Started) (Purple – Started) (Grey – Progress completed) The task name changes colour to reflect status (Red – Not Started) (Purple – Started) (Green – Completed)

44. Updating The Project Status If the task is completed enter 0 in Estimate

45. Updating The Project Status We reduced 20 hours but because of the weekend it appears to be a longer time

46. Milestones

47. Drag the milestone to the desired location

48. Milestones

49. Copy and Paste Table cells can be copied and pasted into excel By the way, this is a representation of the WBS

50. You can use the information from Openworkbench to build your WBS

52. The Budget Even the Components are included here

53. & & Q uestions A nswers