1. ELECTRONICS STEWARDSHIP: Power Management at the U.S. Drug Enforcement Administration’s Mid-Atlantic Laboratory Ann Smith-Reiser (EMS Facilitator for DEA) www.asincorp.com 410-312-3535

2. PRESENTATION OVERVIEW  Lab Introduction  Driver  Model  P-D-C-A Wheel  Formula for Success  Power Management  FEC O&M  Lab Directive  Lab Power Management  Best Practices  Savings  FEC Award Pyramid  Contact Information

3. DEA’s Mid-Atlantic Laboratory  Located in Largo, MD  50 employees  110 personal computers & 11 laptops  Electronic Lab equipment  Copiers

4. Driver for Power Management at Mid-Atlantic Laboratory Executive Order 13423 “Strengthening Federal Environmental, Energy, and Transportation Management.”  Sets goals in several sustainable areas including electronics stewardship  Enable the Energy Star feature on agency computers and monitors

5. ELECTRONICS STEWARDSHIP MODEL  Mid-Atlantic Laboratory (as well as other DEA sites) with active and successful Environmental Management Systems (EMS) elected to incorporate the Federal Electronics Challenge (FEC) into their program as a means to achieve Electronics Stewardship.

6. Federal Electronics Challenge  FEC is a partnership program that encourages the procurement and leasing of environmentally preferable electronics, and seeks to reduce the impacts of electronics during use and disposal.

7. P-D-C-A Wheel  EMS Teams use the P-D-C-A Wheel for Continuous Improvement  P-D-C-A Wheel integrates nicely into the FEC award requirements PLAN DOCHECK ACT

8. FORMULA FOR SUCCESS  Set a goal to achieve an FEC award to increase staff and management motivation  Lab joined FEC and selected Operations and Maintenance (O&M) Life-Cycle as the focus for Calendar Year 2007-- Determined to achieve a Bronze Award  FEC O&M Life-Cycle addresses Power Management

9. FORMULA FOR SUCCESS (continued)  Set FEC Mandatory & Optional Activities as Objective and Targets in the Lab’s EMS  Develop Action Plans  Track Action Plans  Take Corrective Action if activity is not on track

10. What is Power Management?  Placing active monitors into a low power sleep mode after a period of inactivity  Utilizing standby and hibernate features place computers (CPU, hard drive, etc.) into a low power sleep mode  Information from EPA’s Energy Star website

11. Why Implement Power Management?  Uses less electricity  Reduces pollution, saves money, meets federal agency goals  Reduce peak load demand charges  Saves money  Reduce building cooling load  Saves on utility cost; HVAC wear and tear; reduces pollution

12. FEC O&M LIFE-CYCLE- Mandatory Activities (5) 1.EMS to address electronics stewardship 2.Establish and promote a directive for Information Technology Asset Management 3.Establish and promote a directive for monitor and personal computer power management. (to address exceptions) 4.Ensure the ENERGY STAR “Sleep” function is enabled on 100% of monitors 5.Conduct employee training on energy conservation for electronics

13. FEC O&M LIFE-CYCLE- O&M Optional Activity (3)  Establish and promote a directive to power off PCs when employees leave for the day. Note: The other 2 required optional activities were chosen from the end-of-life life-cycle activities.

14. FEC O&M LIFE-CYCLE- EMS  8 new EMS objectives and targets set  8 new Action Plans written (Environmental Management Plans)  Timeline stated  Responsibility assigned

15. FEC O&M LIFE-CYCLE- Establish New Directive  New Laboratory Order written that addresses both Mandatory and Optional Power Management-related Activities:  Information Technology Asset Management  Monitor and Personal Computer Power Management  Requirement to enable ENERGY STAR Sleep Function on monitors (exemptions noted)  Requirement to power off PC’s and laptops when employees leave

16. Lab Order – Power Management Each Group Supervisor must:  Enable ENERGY STAR (or other power saving) functions on Monitors, PC’s, printers/copiers and lab equipment under their purview  Use “EMS-Exempt” sticker for exempt equipment  EMS-Exempt include: secure and cryptographic computers; fax machine, and security/surveillance equipment

17. Lab Order – Power Management Each Group Supervisor must (continued):  Power down all electronic equipment and workstations that will not be in use for extended periods.  Minimize color printing, graphics and large print, except where operationally required.  Require employees to use electronic alternatives to paper forms of communication when possible.  Fill out the Lab Weekly Checklist

18. Power Management—Tracking Tool

19. Enabling Power Management Settings  Group Supervisors utilized FEC website for advice and directions for Windows XP. They then enabled the most aggressive power management scheme. Control Panel- Power Options  Turn off Monitor…after 1 min – 5 hrs or Never  Turn off Hard Disk…after 3 min-5 hrs or Never  System Standby after...after 15 min-5hrs or Never  System Hibernates…after 20 min-6hrs or Never

20. Windows Power Management Options

21. Power Management—Spread the Word  New Lab Order reviewed at all-hands meeting  Lab Order updated at least annually  All new employees must review all Lab Orders  Mandatory staff training presentation on energy conservation and management

22. BEST PRACTICES  Ensure Critical Factors Are Achieved  Top Management is committed  Inform all employees about FEC/power management, what award the team is striving to achieve & how they can help  Communicate progress  Set policy for electronics stewardship and follow it

23. BEST PRACTICES (continued)  Ensure Critical Factors Are Achieved (continued)  Develop & implement sound action plans that will achieve targeted mandatory and optional activities  Review periodically and take action to keep on track  Develop O&M related presentations

24. Mid-Atlantic Lab’s Savings Utilizing the Energy Star Computer Power Management Savings Tool

25. FEC AWARD PYRAMID EO 13423 Goals Optional Activities (Lifecycles) Mandatory Activities (Lifecycles) Baseline Survey FEC Award Mentoring Employee Involvement Management Commitment

26. Contact Information Ann Smith-Reiser, Analytical Services, Inc. 410-312-3535 ext. 4 asmith_reiser@asincorp.com www.asincorp.com 410-312-3535