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Examples of IFE Document handling processes Attachment 1.1 to Appendix SSA-T 1 04 May 2015 Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus”

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Presentation on theme: "Examples of IFE Document handling processes Attachment 1.1 to Appendix SSA-T 1 04 May 2015 Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus”"— Presentation transcript:

1 Examples of IFE Document handling processes Attachment 1.1 to Appendix SSA-T 1 04 May 2015 Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus” Appendix 1.9.1 Version: 1.0

2 Initiate research project (IPRO) DRAFT – Description of as-is situation at IFE Project manager Project owner Customer Input: approved project mandateOutput: Signed contract Read proposal Reject Approve Write quality-plan Write Contract Read contract & q-plan Reject Approve* Read contract Reject Approve & Sign Approve resource usage Read proposal Reject Approve Write project proposal Carry out project (RPRO) Write project report (PREP) Get SAP Project no. SYSTEMS USAGE SAP COMPUTER FILE (Printed/Scanned ) INTRANET MANUAL (no system involved) COMMUNICATION System internal System interface Email Manual EDMS Sign contract * DOWNLOAD PRINT SIGNSCAN UPLOAD Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus” Appendix 1.9.1 Version: 1.0

3 Initiate research project (IPRO) DRAFT – Description of TO-BE situation at IFE Project manager Project owner Customer Input: approved project mandateOutput: Signed contract Read proposal Reject Approve Write quality-plan Write Contract Read contract & q-plan Reject Approve Read contract Reject Approve & Sign Approve resource usage Read proposal Reject Approve Write project proposal Carry out project (RPRO) Write project report (PREP) Get SAP Project no. SYSTEMS USAGE SAP COMPUTER FILE (Printed/Scanned ) INTRANET MANUAL (no system involved) COMMUNICATION System internal System interface Email Manual EDMS Sign contract Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus” Appendix 1.9.1 Version: 1.0

4 Write project report (PREP) Create report Review & comment document (1st) Author Reviewers Approver Authorizer Adjust report Review & comment document (2nd) Adjust report Read report Reject Report Publish report Approve Report* Read report Reject Report Authorize Report* Input: project documentationOutput: Authorized project report DRAFT – Description of as-is situation at IFE SYSTEMS USAGE SAP COMPUTER FILE (Printed/Scanned ) INTRANET MANUAL (no system involved) COMMUNICATION System internal System interface Email Manual EDMS * DOWNLOAD PRINT SIGNSCAN UPLOAD Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus” Appendix 1.9.1 Version: 1.0

5 Write project report (PREP) Create report Review & comment document (1st) Author Reviewers Approver Authorizer Adjust report Review & comment document (2nd) Adjust report Read report Reject Report Publish report Approve Report Read report Reject Report Authorize Report Input: project documentationOutput: Authorized project report DRAFT – Description of TO-BE situation at IFE SYSTEMS USAGE SAP COMPUTER FILE (Printed/Scanned ) INTRANET MANUAL (no system involved) COMMUNICATION System internal System interface Email Manual EDMS Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus” Appendix 1.9.1 Version: 1.0

6 Develop Standard Operating Procedure (SOP) Author Reviewers Approver Authorizer QA Input: SOP TemplateOutput: Approved and Signed Standard Operating Procedure DRAFT – Description og as-is situation at IFE SYSTEMS USAGE SAP COMPUTER FILE (Printed/Scanned ) INTRANET MANUAL (no system involved) COMMUNICATION System internal System interface Email Manual EDMS Create SOP Review & comment SOP (1st) Adjust SOP Review & comment SOP (2nd) Read SOP Reject SOP Approve SOP* Read SOP Reject SOP Authorize SOP* Implement A97003 Appendix 2 Adjust SOP Distribute A97003 Appendix 3 Publish SOP Assign new SOP # * DOWNLOAD PRINT SIGNSCAN UPLOAD Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus” Appendix 1.9.1 Version: 1.0

7 Develop Standard Operating Procedure (SOP) Author Reviewers Approver Authorizer QA Input: SOP TemplateOutput: Approved and Signed Standard Operating Procedure DRAFT – Description of TO-BE situation at IFE SYSTEMS USAGE SAP COMPUTER FILE (Printed/Scanned ) INTRANET MANUAL (no system involved) COMMUNICATION System internal System interface Email Manual EDMS Create SOP Review & comment SOP (1st) Adjust SOP Review & comment SOP (2nd) Read SOP Reject SOP Approve SOP Read SOP Reject SOP Authorize SOP Adjust SOP Assign new SOP # Implement A97003 Appendix 2 Distribute A97003 Appendix 3 Publish SOP Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus” Appendix 1.9.1 Version: 1.0

8 Change Control (CHG) Melder Seksjonsleder Endringskoordinator Endringskontrollgruppe Saksbehandler Output: Implemented change DRAFT – Description og as-is situation at IFE SYSTEMS USAGE SAP COMPUTER FILE (Printed/Scanned ) INTRANET MANUAL (no system involved) COMMUNICATION System internal System interface Email Manual EDMS Melding av endring Utnevne saks- behandler Levere skjema Større endring Mindre endring Kalle inn endrings- kontroll- gruppe Risiko- vurdering Input: Need for change Behandle endrings- melding Godkjenne endring Følge opp implementering av endring Verifisere endring Utarbeide implementerings- plan Utarbeide Validerings- protokoll Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus” Appendix 1.9.1 Version: 1.0

9 Change Control (CHG) Melder Seksjonsleder Endringskoordinator Endringskontrollgruppe Saksbehandler Output: Implemented change DRAFT – Description of TO-BE situation at IFE SYSTEMS USAGE SAP COMPUTER FILE (Printed/Scanned ) INTRANET MANUAL (no system involved) COMMUNICATION System internal System interface Email Manual EDMS Melding av endring Utnevne saks- behandler Levere skjema Større endring Mindre endring Kalle inn endrings- kontroll- gruppe Risiko- vurdering Input: Need for change Behandle endrings- melding Godkjenne endring Følge opp implementering av endring Verifisere endring Utarbeide implementerings- plan Utarbeide Validerings- protokoll Project: Docus A00072 SSA-T Docus 1.9.1 - v1.0RFQ: EDMS ”Docus” Appendix 1.9.1 Version: 1.0

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